Help with Academic Procedures

The Center for Academic Success works alongside your academic advisor to help you with:

  • information about your academic standing and how to improve your academic progress;
  • help preparing academic petitions for late registration, readmission, exceptions to academic regulations, etc.;
  • arranging for extended deadlines or an incomplete due to accident, illness, or family emergency;
  • discussing a possible course withdrawal, term withdrawal, or leave of absence.

Contact the office to schedule an appointment with a dean, or stop by during walk-in hours.

Here is additional help for academic procedures:

  • Change of major or advisor:  Submit a Declaration of Majors, Minors, or IAs and/or a Change of Advisor form at the Registrar's Office.  You can change your major or advisor at any time by submitting a new form.  You must have a major and advisor in that major by the start of the junior year.
  • Language competency GER (in a language other than English):  If you would like to satisfy the language GER with a language not taught at Lawrence, read "Completion of the language competency requirement" under Academic Procedures and Regulations and contact the chair of the Language Coalition to arrange for testing or documentation.  For 2016-17, the chair of the Language Coalition is Peter John Thomas (peter.j.thomas@lawrence.edu, 920-832-7250).
  • Transfer credit:  To check whether a course at another university would be accepted for transfer credit, submit a Petition for Transfer Credit with a course description and syllabus to the Registrar's Office (registrar@lawrence.edu, 920-832-6578).  The registrar can ask the proper department chair for approval.  Do this before you take the course to be sure that it will be accepted by Lawrence.

Academic Procedures FAQ

+ How do I drop a course?

In the first two weeks of the term, you may drop a class and it will be canceled from your record (it will not appear on your transcript). You may not cancel a course you have attended after the second week.

Between the end of the second week and Wednesday of the seventh week, you may withdraw passing from a class you are passing by completing a withdrawal form. The form requires the signature of your advisor and verification from the instructor that you are passing. You will receive a WP on your transcript, and the WP does not count in your GPA.

After the seventh week, you may not withdraw passing from a course except for circumstances beyond your control (illness, family emergency, etc.). If this is the case, you may petition the Faculty Subcommittee on Administration for an exception to the faculty legislation. Circumstances beyond your control do not include waiting for grades to evaluate your standing in the course.

You may withdraw failing from a course any time until the last day of classes (tenth week, before the start of final exams). A WF will appear on your transcript and count like an F in your GPA. To withdraw from a course you are failing, you must speak with the Dean of Academic Success (x6530).

+ Can I get an extension?

You may request an extension for an assignment or exam from the instructor. In most cases, the instructor will want information that indicates circumstances beyond your control, such as illness or family emergency. For a missed major assignment or exam, you should have an email sent to your instructor(s) from Health and Counseling Services (for illness) or Student Affairs (for a family emergency). These offices will keep the details of private matters confidential.

For long or multiple extensions, or extensions occurring late in the term, the instructor may request that you speak with the Dean of Academic Success about whether you will be able to meet the course requirements or need to withdraw from the course or ask for an incomplete. If an extension will go beyond the end of term (the scheduled final exam time), you must request an incomplete (see below).

+ How can I take an incomplete?

A student cannot "take" an incomplete, nor can an instructor grant an incomplete. Faculty legislation allows for incompletes for students who have fallen behind due to circumstances beyond their control (accident, illness or family emergency), not to provide extra time to do higher quality work. A student may request an incomplete from the Dean of Academic Success up to the last day of classes (tenth week, before the start of final exams). The dean will consult with the student and instructor before approving the incomplete. The incomplete will appear as an I on the transcript until the missing work is completed and a grade is submitted or the incomplete lapses to an F.

+ What can I do about changing an exam?

If you wish to change a midterm examination, you should follow the procedure for requesting an extension (see above).

If you wish to change the time for a final examination, you must petition the Faculty Subcommittee on Administration by Tuesday of the tenth week of classes. Petitions are approved for students who have three exams in a row or have exceptional circumstances. Petitions are not approved to space exams for study or to allow early departure from campus. The committee will deny any petition based on travel arrangements, even if the student must forfeit a purchased ticket for international travel. For exceptional circumstances, you should petition first and receive approval before making any nonrefundable travel arrangements.

+ How do I request a leave of absence?

If you want to take a leave of absence or withdraw from the university, you should make your request at the Center for Academic Success (x6530). The dean will review the request, and upon its approval, will notify all appropriate university offices.

If your leave is approved, you may return early or request an extension before the end of the leave; otherwise, you are expected to return when the leave expires. If you do not, you will be withdrawn from the university. If you have not requested a leave and end your enrollment at Lawrence or in a Lawrence-sponsored program, you will likewise be withdrawn.

If you have been withdrawn and wish to return, you must petition the Faculty Subcommittee on Administration for readmission. The petition should include a clear and detailed explanation of why you terminated your enrollment or overstayed your leave of absence, what academic or other worthwhile activities you engaged in while away, and why you want to be readmitted.

Please be aware that if you do not follow these procedures for a leave or a withdrawal, or if you fail to meet refund deadlines, you will forfeit your continuing-enrollment deposit.

 

Contact

Make an appointment by:

Or stop by during walk-in hours:

  • Tues & Wed, 2-4pm

Important Deadlines

Fall 2017

Friday, September 22
Fall term: Last day to make class changes, select S/U option, or submit F-repeat form

Friday, November 3
Last day to withdraw from fall term courses

Tuesday, November 14

Deadline for petitions to change final exam times

Thursday, November 16
Last day to request an 'incomplete' grade extension from the Dean of Academic Success 

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