Petitions

University regulations are established to provide for the academic progress of students, the welfare of the community, and the orderly conduct of university affairs.  Occasionally, exceptions are necessary to fulfill these goals.  Individual students seeking exceptions to regulations should petition the appropriate committee or person.  Petitions for exceptions to academic regulations should be directed to the Faculty Subcommittee on Administration; petitions for exceptions to conservatory requirements should be directed to the Conservatory Committee on Administration (forms are available in the conservatory office); petitions concerning campus life should be directed to the Dean of Students; and petitions concerning business affairs should be sent to the Vice President for Business Affairs.  Information concerning campus life or business affairs petitions may be obtained from the Dean of Students Office or Financial Services, respectively.

Each petition must provide a clear and detailed statement of the exceptions requested and the reasons why the student believes the exception should be made.  The student must review the petition with his or her faculty advisor who must sign and comment on the petition.  Other parties, such as department chairs, course instructors, etc., should also be consulted when appropriate.

Petitions will be reviewed on a regular basis and the decisions are communicated directly to the student.

Petition forms can be found on the Registrar's Forms page.

Petition for a late addition to course registration:  

Students who need to add to their registration after the add/drop deadline must petition the Faculty Subcommittee on Administration by completing the petition form and the following information:

Writing the petition:  

  1. Action Requested: 
    1. Please state: “Request to add” and then include course title, term, number of course units, CRN and instructor’s name
  2. Basis for the Request:  
    1. Please provide an explanation about why you are making the request, why you missed the deadline, and why an exception to the policy should be made. Please provide documentation from a medical or mental health provider if the explanation relates to health concerns.
  3. Student contact information:  
    1. Please sign and provide all required information  

Signatures required:  

  1. Faculty advisor
    1. Please discuss your petition with your faculty advisor and request a signature and comments for this form  
  2. Course instructor for the class you are adding or dropping  
    1. Please discuss your petition with your course instructor and obtain a signature and comments about your request.  

Where to submit your petition:  

Registrar’s office, Chapman Hall (2nd floor)  

Important notes:

Students may petition to make changes to their registration in the term the course was taken and in the term immediately following that term.  Students should expect a late registration fee- $25 for an approved late registration in the same term, $50 for an approved late registration for course taken in the prior term.

Important Deadlines

Friday, September 16, 2022
Last day to make class changes or select S/U option; deadline for F-repeat forms

Friday, November 4, 2022
Last day to withdraw from a fall term class

Monday, November 15, 2022
Deadline for petitions to change final exam times

Final Exam Time
Last day to request an incomplete grade extension from the Dean of Academic Success
The petition and meeting with the Dean of Academic Success must occur before the scheduled final exam time in each course.  If there is no final exam time, it must be completed prior to the last scheduled exam time of the term.

Change of advisor

Most students' needs or interests change over time.  Students aren't required to change advisors each time their interests change, however.  Not until their junior year must their advisor be in the department of their intended major.  However, advisors recognize that each has a different style and that effective advising depends on the student's perception that the advisor provides useful information.

An advisor will not be offended if a student wishes to change.  To change advisors, the student must simply complete the Academic Advisor Change Form.  The Registrar will ask the former advisor to forward your advising material to the new advisor.

Any student who needs help identifying a new advisor should see the Dean of Academic Success.  Students are encouraged to consult with other faculty members or the Center for Academic Success for further advice.
 

S/U Option

The S/U option is provided to encourage students to explore new academic disciplines. The decision to exercise this option must be made by the end of the class change period at the start of the term. It is not intended to be used as a means of grade protection after students have assessed their ability to complete required coursework satisfactorily. The S/U option may not be used in some courses. Please refer to the course description for more information.

Students who have completed 54 units may elect to take one class per term outside their major/minor and major/minor department on a Satisfactory/Unsatisfactory basis. See additional guidelines for language and art majors and minors below:

  • Students with a minor in Latin may take a course in Greek on an S/U basis.
  • Students with a minor in Greek may take a course in Latin on an S/U basis.
  • Students with a minor in studio art may take a course in art history on an S/U basis.
  • Students with a minor in art history may take a course in studio art on an S/U basis.
  • Students with a minor in Chinese may take a course in Japanese on an S/U basis.
  • Students with a minor in Japanese may take a course in Chinese on an S/U basis.

Additionally, students who take 24 or more units in a term may also exercise the S/U option for the overload class. No more than four grades of S or U resulting from the option may appear on a student’s transcript at any one time.

Students may at any time (e.g., during the term in which a course is taken S/U or after the course has been completed) change the basis of grading in a course from S/U to a letter grade; they may not change from a letter grade to S/U. Instructors submit letter grades (A-F) for all courses not offered strictly on an S/U basis. The registrar then converts the letter grades to S or U for those students who have elected the S/U option. Grades of C- or above become Satisfactory; grades of D+ or below become Unsatisfactory. A satisfactory performance ensures credit toward graduation but does not affect grade-point averages. An unsatisfactory performance does not confer credit, nor does it affect the grade-point average.

The S/U Form can be found on the Registrar's Forms page.

Repeated Course

Students are permitted to repeat courses in which a grade of F is received.  Both the original F and the new grade will be recorded on the permanent record.  Only the second grade, however, will count in the degree GPA.  If the course is in the student's major or minor department, only the second grade will count in the major or minor GPA.  Both the original F and the repeat grade will count in the composite GPA.

Students who have withdrawn from a course (WP or WF) have not completed the course and are free to take it again.  A grade of WF is treated like an F when a course is repeated.  Only the grade for the repeated courses will count in the degree and major GPAs.  Both the original WF and the repeat grade will count in the composite GPA.

Students must submit a repeat-course form to the Registrar's Office to initiate the procedure for repeating a course.

The F-Repeat Request Form can be found on the Registrar's Forms page.

Cross List Request

Various courses offered by the university fall under multiple departments because they relate to more than one discipline.  Known as cross-listed courses, they may be applied differently to major and/or general education requirements depending on the department in which the course is listed.  A student may fill out this form to change how the course appears on his or her transcript.  This change may affect how the course is applied to that student's degree program.

The course is listed in the "parent" or main department first.  If a student wishes to have it listed instead in the secondary department, he or she must complete the Cross-List Request Form available on this site or from the Registrar.  This form does not require an advisor or instructor's signature.

The Cross List Request Form can be found on the Registrar's Forms page.

Tutorial / Independent Study / Internship Title Form

Tutorials

A tutorial is a course of study undertaken by an individual student or small group of students under the close supervision of a faculty member.  According to arrangements specific to individual departments and interdisciplinary areas, students enrolling in tutorials explore in-depth subjects of particular interest.  Tutorial studies feature wide reading, individual experimentation, and oral and written reports, as well as regular conferences with the supervising faculty members.  Tutorials are an important supplement to regular course offerings, especially during the junior and senior years.  All tutorials must be titled.

To illustrate the variety and scope of tutorial studies, many academic departments have listed a number of recent tutorial topics at the end of their departmental listings in the "Courses of Study" section of the Lawrence University Course Catalog.

One form is used for tutorials, independent study, and internships. The Student-Initiated Course Registration Form can be found on the Registrar's Forms page.

Independent Study

Independent study varies from discipline to discipline in its composition and in the relationship between the student and faculty member.  However, certain criteria may be applied to all.  At the outset, the student and faculty member should define a clear goal, one to which they both subscribe.  A student is entitled to know a faculty member's expectations for independent study, and a faculty member is entitled to expect a student's diligent compliance with the procedures mutually agreed upon when the project began.

For independent study lasting more than one term, the student and faculty member should discuss and assess progress at the end of each term.  If either party concludes that it would not be beneficial for the student to continue the project, the student may be assigned a grade for completed or additionally assigned work and not be required to enroll for the next term.

Independent study can designate advanced work taken for credit by a student who plans to submit an honors project.

One form is used for tutorials, independent study, and internships. The Student-Initiated Course Registration Form can be found on the Registrar's Forms page.

Internships

Lawrence recognizes that a student's education can be enhanced by the combination of academic and experience-based learning.  Academic internships provide students an opportunity to apply what they have learned in the classroom and to bring back to the classroom an enriched perspective on their learning.  Such work experience also may be valuable as students make career decisions.

Students enrolled in academic internships work at jobs that relate to their academic interests.  Designated supervisors work closely with the students and provide evaluations of the students' activities at the end of the internships.

The academic component of the internship, carried out under the direction of a faculty supervisor, includes readings related to the substance of the internship, discussions with the faculty supervisor, and a written report appropriate to the discipline.  Course grades are based on this academic work.

Academic internships normally are developed by departments that find the interaction of academic pursuits and work experience both appropriate to their discipline and feasible in terms of available work experiences.  These internships are listed in the catalog under departmental offerings.  Where no departmental internship exists, student-proposed internships are possible if the student obtains approval from the appropriate department and from the Committee on Instruction.  Proposals must be submitted to the Committee on Instruction by the end of the fifth week of the term before the start of the internship.

One form is used for tutorials, independent study, and internships. The Student-Initiated Course Registration Form can be found on the Registrar's Forms page.

Student Status Form - Leave of Absence

You can begin the steps to process a leave through your Voyager account.  Please click on the Center for Academic Success tab, and then click Leave of Absence/Withdrawal Form.

To Create a New Request:

  1. Choose your type of leave
  2. Select the term most recently attended before your leave. If this is a future request, select the term you'll be completing before your leave.  If you're leaving before the end of the current term, select the current term.
  3. Click the Submit button.

After completing the form on Voyager, you will also need to schedule an exit interview with Dean Monita Gray or Associate Dean Kate Zoromski.  Your status will not be changed with the university until after the exit interview has been completed.  If you are away from campus and this needs to be completed via Zoom, please specify that when scheduling the meeting.

To schedule an exit interview time with Dean Monita Gray or Associate Dean Kate Zoromski, please click on one of the links below:
Schedule with Dean Gray

Schedule with Assoc. Dean Zoromski

Please contact the CAS if you have any questions.

Student Status Form - Withdrawal

You can begin the steps to process a withdrawal through your Voyager account.  Please click on the Center for Academic Success tab, and then click Leave of Absence/Withdrawal Form.

To Create a New Request:

  1. Choose your type of leave.
  2. Select the term most recently attended before your leave. If this is a future request, select the term you'll be completing before your leave. If you're leaving before the end of the current term, select the current term.
  3. Click the Submit button.
  4. Complete the additional survey.
  5. Click the Submit button.

After completing the form on Voyager, you will also need to schedule an exit interview with Dean Monita Gray or Associate Dean Kate Zoromski.  Your status will not be changed with the university until after the exit interview has been completed.  If you are away from campus and this needs to be completed via Zoom, please specify that when scheduling the meeting.

To schedule an exit interview time with Dean Monita Gray or Associate Dean Kate Zoromski, please click on one of the links below:
Schedule with Dean Gray

Schedule with Assoc. Dean Zoromski

Please contact the CAS if you have any questions.