If your student organization is hosting a speaker, band, or other performer, you should use a contract to confirm the details of the event. A contract is required any time payment will be made to a speaker or performer, this includes campus bands.
The Student Activities office has contracts that can be used if the performer does not have a contract of their own.
Event planners should work with the Office of Student Activities to ensure the contract is completed appropriately and in a timely fashion. Student leaders and club advisors cannot sign contracts and must work through the Office of Student Activities to obtain the necessary approval from the university's Financial Services office to complete the contract process. This process should be completed at least two weeks before the scheduled performance.
Payment for speakers, performers, and events
When completing the contract process student leaders should also be prepared to gather the necessary paperwork to ensure timely payment for the speaker or performer.
For student performers, payment is made through University payroll. Students not already in the payroll systems will need to complete their payroll paper work with the Payroll office in Brokaw Hall.
External performers will need to complete a W-9 form. This form can be picked up from the Student Activities office. The form should be completed by the performer and returned with the contract. This process should be completed at least two weeks before the scheduled performance.
At this time, Student Organization trips and travel are on hold until at least the end of 2020. At that time the travel policy will be revisited. Please email firstname.lastname@example.org if you have any questions.
Event and Party Planning
If your student organization is planning a party or event, please read the new guidelines due to the Covid-19 pandemic. You can find them on the web page called: "Can we host any events or meetings on campus?" If you are able to meet those criteria for your event, then fill out the registration form.