Placing Items on Reserve

What Can Be Put on Reserve?

A faculty member may place on reserve personal or library copies of books, sound recordings, video recordings, photocopies or electronic copies of articles or book chapters, and music scores.  Permission to use electronic copies and photocopies of articles will be requested by the library.  This is generally done through Copyright Clearance Center or direct requests to the rights holders.

Reproductions of printed materials do not require permission of the copyright holder if the material meets the brevity and spontaneity tests. Brevity is defined as either a complete article, story, or essay of less than 2,500 words or an excerpt from any prose work of not more than 1,000 words or 10% of the work, whichever is less. A minimum of 500 words is allowed in all circumstances. To meet the test of spontaneity, the copying must be done at the request of the teacher, and the decision to use the copyrighted work must be done so close to the time needed that it would be unreasonable to expect a timely reply to a request for permission to copy from the work. Any subsequent uses of a work that may meet the spontaneity or brevity requirements will require us to seek permission. In the case of musical scores, excerpts can be made provided that the excerpts do not comprise a part of the whole, which would constitute a performable unit such as a section, movement, aria or song.

What Cannot Be Put on Reserve?

Under no circumstance will the library place on reserve a professor-created anthology or course pack of readings, unless the anthology has been created with the permission of the copyright holders or the materials are no longer subject to copyright law. Photocopied works in notebooks may be construed as anthologies, so professors are urged not to use notebooks to organize reserve materials unless such material is not copyrighted. Anthologies may also be defined as video clips from various copyrighted works placed on one videotape and audio recordings of various works placed on one cassette or CD.

If an item to be placed on reserve exceeds fair use guidelines, the library and the instructor will determine together whether to purchase an authorized copy or seek copyright permission for the unauthorized copy. The library will seek the permission and pay the associated fees. If the copyright holder denies permission, the library will remove the copy from reserve immediately.

General Reserve Policies

Faculty and campus organizations often place on reserve books, copies of journal articles, videos, CDs and other materials which are heavily used by large numbers of students. Please keep the following policies in mind when using course reserves:

  • The basis for our reserve system is the Lawrence University Honor Code, which applies to the misuse of library materials as well as to plagiarism and cheating. It states, in part, that a student shall not "in any way intentionally limit or impede the academic performance or intellectual pursuits of fellow students."
  • Course reserve materials are kept behind the Circulation Desk and are only accessible by circulation desk assistants who will retrieve items for students. Campus organization/club reserves are kept near the scanners and copier, past the circulation desk.
  • When checking out reserve materials you assume responsibility for them until their return to the reserve desk, even if you loan an item to another person. When you return reserve materials, please return them to a circulation desk worker so we know that you returned your materials on time. Repeated late returns will constitute an Honor Code violation.
  • Two hour reserve materials normally must be used in the library. Some may be checked out for use outside the library only during the last half hour of the library day. Both overnight and three day books must be returned within the first half hour of the library day.
  • If unusual circumstances require that reserve materials be needed for a longer period, written permission should be obtained from the instructor.
  • Since the purpose of reserve materials is to make them available for many persons, it is very important that the designated loan period be observed.