Faculty, staff, and student organizations should be aware that the following events are considered major institutional events and have calendar priority:
Alumni Board meetings
Board of Trustees meetings
Performing Arts at Lawrence: Artist and Jazz Series
Those interested in booking events for the *next* academic year are advised and encouraged to wait until after October 15th -- once the priority events have been set -- to prevent cancellation of space, etc.
All other university groups may reserve dates and facilities between October 16 and March 1 of the preceding academic year. Community groups may reserve dates after March 1 for the next academic year.
It is recommended that event sponsors check calendar availability at least four weeks in advance of their planned event. If ticketing is necessary for an event, the event sponsor must notify the university box office and fill out a box office service contract no later than four weeks prior to the event.