Planning Deadlines for Submitting Information to Conference & Event Services 


6 months Prior to Start of Program 
___Estimated Participant, Housing & Meal Plan Counts

90 Business Days Prior to Start of Program 
 ___Equipment, Classroom, Meeting Room & Activity Area Requests
 ___Written Program or Schedule of Events
 ___Transportation Requests (Assistance with Contracting with a Provider)
 
60 Business Days Prior to Start of Program 
 ___Registration Form for Programs Involving Minors
 ___Catering Dates & Requests
 ___Certificate of Insurance  (for non-university programs)
 ___30 Business Days Prior to Start of Program 
 ___Emergency Plan Worksheet
 ___Updated Participant, Housing & Meal Plan Counts
 ___List of Cafeteria Dietary Needs, Allergies & Sensitivities
 ___Updated Equipment, Classroom, Meeting Room & Activity Area Requests
 ___Room Set-up,  AV Equipment & Technician Requests
 
10 Business Days Prior to Start of Program 
 ___Emergency Response Plan - Full Version
 ___Guaranteed Minimum Meal Plan Counts
 ___Updated List of Cafeteria Dietary Needs, Allergies & Sensitivities
 ___Guaranteed Housing Counts
 ___List of all Program Participants, Housing Roster and Room Assignments
 ___List of all Authorized Adults Working with Minors who have Completed Training
 ___Final Count to Catering Due 10 Business Days in Advance of Catered Events
 ___Payment for 50% of Lodging & Meal Expenses
 
After the Program Ends 
 ___Payment of Balance Due & any Damages if Applicable

Facebook Twitter Instagram YouTube