Lawrence University facilities may be rented by community organizations for appropriate public and private functions, meetings, conferences, concerts and performances, summer camps, and other events. During the academic year, rental of facilities and contracting of campus services such as catering or audio-visual technical support are subject to availability, as determined by the university calendar of events and ongoing campus activities. Most Lawrence facilities are not available during the regular academic day and use may be restricted to evenings and weekends. During the summer, facility requests may be accommodated at any time within the calendar week.

During the academic year, Lawrence University facilities are reserved first and foremost for instruction-related activities, and campus facilities and grounds are for the primary use and enjoyment of students, faculty, and staff. University facilities are made available to community organizations after on-campus organizations have been given sufficient time to plan events and secure facilities for their needs.

Representatives of community organizations interested in facilities rental must first make initial inquiry for date clearance and use of a university facility or room with the Conferences and Summer Programs Office in the Office of the Provost. If approval is granted, the university will provide the community organization with written confirmation binding both the university and the community organization to the mutually agreed-upon date and use of the facility, equipment, fees and other university services. Upon completion of the event, the university will bill the community organization for all goods and services provided by the university, and the fees agreed upon. The Office of the President can establish priorities if there are important conflicts. Rooms are subject to availability.