Staff Roles

Listed below are the currently designated roles and responsibilities of each director, as well as the Editor-in-Chief.

Business Director

• Monitors and regulates budget using Excel or other database program

• Drafts and submits budget proposal to LUCC

• Oversees all purchases and fund transactions

• Directly deals with publishing company (Josten’s representative)

• Communicates with Operations Director (and other Directors) ensuring deadlines being met, volume on schedule

• Maintains proper inventory of Ariel equipment, and documenting other resources available to staff members

• Maintains the Ariel website and email account

• Maintains Ariel Facebook Group (or other mode of communication) to ensure proper communication between staff members regarding Ariel meetings

• Gains access for staff to campus network share space

• Produces minutes of meetings and posting them to Ariel Facebook Group

• Attends Publication Board meetings

• Constantly recruits new members, and maintains all Ariel member contact and other pertinent information

Photography Director

• Trains Photography Team on camera use, picture composition

• Facilitates the Photography Team's photo projects

• Distributes assignments covering all applicable items on event calendar and nonevent content

• Checks layout ladder to make sure all aspects are covered in assignments

• Maintains camera equipment and film resources, distribution, and development

• Monitors and regulates quality, variety of photos

• Manages Campus Share space

• Also completes photo assignments

Copy Director

• Trains Copy Team on all aspects of copywriting, making consulting style book (among other resources)

• Decides what copy shall be created based on layout ladder, volume’s theme, consulting group

• Facilitates all copy work (e.g. headlines, captions, features)

• Distributes copy assignments, coordinating with Layout Design Director on quantity and deadlines

• Contacts individuals and groups for photos, stories, quotes and other information

• Maintains files of event programs, flyers/handouts/pamphlets, articles, and back issues of The Lawrentian and Lawrence Today

• Monitors and regulating quality of copy

• Facilitates proofreading of all content

Layout Design Director

• Trains Layout Design Team on software and design theory

• Facilitates layout, art, and design work

• Distributes assignments according to the layout ladder

• Monitors and regulating quality of design and layout work

• Ensures publishing deadlines are met

• Edits pictures

• Participates in layout, art, and design work

Operations Director

• Obtains and monitors lists of all students, faculty, staff, clubs/organizations/groups/teams for representation in volume

• Facilitates student and faculty portrait projects

• Maintains continuous calendar of campus events

• Checks layout ladder against Events Calendar to make sure all aspects are covered in assignments

• Contacts LU departments for supplemental photography (e.g. Athletics, Public Affairs, Lawrentian)

• Communicates with Directors (Photography Director specifically on constant basis for Photography Team assignments, Copy Director & Layout Design Director on regular basis) to check that assignments are being completed and turned in, ensuring all deadlines are met

• Oversees compilation of “Index” pages

• Attends Publication Board meetings with Business Director (if Business Director is also Editor-in-Chief), unless another Director volunteers

Editor-in-Chief

This position is an honorary role to be filled by one of the five directors. When applicable, in addition to his/her tasks as a director, s/he will be responsible for:

• Being knowledgeable in all aspects of Ariel operations

• Supervising deadlines, publishing dates, and progress of all projects

• Compiling and guiding agendas for meetings, ensuring each Director can report progress, voice concerns

• Attending Publication Board meetings with one other director, and reports back to staff

• Maintaining the "Holy Bible" of the Ariel

• Fostering competitive spirit and a desire to produce an award-winning yearbook

• Motivating staff members, encouraging new ideas and communication amongst members

• Calling for election of or appointing (procedure decided by Directors) successing Editor-in-Chief, and ensuring proper election and training of other Directors

• The successing Editor-in-Chief is announced at end of second term, begins planning the next book, while current Editor-in-Chief continues through end of current book

• Any individual may hold a Director position, including Editor-in-Chief, for more than one year, but must re-elected/re-appointed each year (i.e. there is no guarantee on more than one (volume’s) year-long term).