From the Lawrence University Student Handbook:
1. Social Code
In order to accomplish the mission of the university and to establish a community dedicated to the personal development of its individual students, the following rules governing student conduct are hereby established.
a. The right to personal security and safety of all members of the community shall be protected, and any act of an individual, which is conducted in willful disregard of that right shall be a violation of this code.
b. The right to maintain personal property free from wrongful interference by others shall be protected, and any act of an individual, which is conducted in willful disregard of that right shall be a violation of this code.
c. All LUCC extant legislation listed on-line in the Lawrence Student Handbook section of the web site shall be part of this Social Code.
d. All university regulations listed on-line in the Lawrence Student Handbook section of the web site shall be a part of this Social Code.
a. Authority of the President and Dean of Students
i. The president and/or the dean of students shall have the final authority and responsibility to take whatever action deemed necessary and appropriate to protect the integrity of the university and the rights of the university community. Accordingly, a student may be suspended from Lawrence University or have privileges revoked if the student’s continued presence on campus is likely, in the judgment of the president or dean of students, to cause harm to the student himself or herself, other students, faculty, staff, other specified persons or groups, or university property. A student placed on suspension will be given timely notice of the reasons for the action and the opportunity for a hearing. The hearing shall be conducted in accordance with university policy.
Lawrence University students are subject to all applicable state, federal and local laws and regulations. Though such laws and regulations are distinct from university policies and procedures, students who face criminal charges also may be subject to university disciplinary actions, including, but not limited to, suspension by the president or dean of students, if the conduct which gave rise to the criminal charge violates university policies and procedures. If disciplinary action is taken and a sanction is imposed, a record of the action will be kept in the office of the dean of students.
b. Judicial Board
i. The Judicial Board shall be responsible for adjudicating alleged violations of the Social Code, including all LUCC legislation and university regulations which govern student behavior and are not within the scope of the Honor Code. University regulations are defined as regulations issued over the signature of the president of Lawrence University and listed on-line in the current Student Handbook section of the web site.
ii. LUCC and its committees are exempt from the purview of Judicial Board unless those bodies choose to bring cases of violation of LUCC regulations to the Judicial Board.
iii. The Social Code shall not only apply to individual students, but also to all student groups which are created, financially supported, or endorsed by an official organ of the university. Such student groups are officially considered to be sanctioned by the university. For an alleged violation of the Social Code to be considered as having been committed by a sanctioned group, the sanctioned group shall have formally endorsed or directed the activity that was in violation of the Social Code.
3. Membership of the Judicial Board
a. The Judicial Board shall consist of twelve student members. A nonvoting chair shall be elected by the board from among the twelve members. A member shall normally serve for two years; a member may be removed, however, by a vote of at least nine members.
b. The dean of students shall serve as a nonvoting procedural advisor to the Judicial Board.
c .Selection of Student Members
i. Notice of vacancies shall be made public by the chair of the Judicial Board.
ii. The chair of the Judicial Board shall compile a list of nominations submitted by members of the university community.
iii. The Judicial Board shall consider all nominees according to their academic standing, interest, and capability.
iv. The Judicial Board shall prepare a slate of final nominees numbering twice those needed to fill vacancies.
v. The Judicial Board shall submit its nominations to the LUCC Committee on Committees, which shall make its recommendations of members to LUCC.
vi. LUCC shall appoint students recommended by the LUCC Committee on Committees to serve on the Judicial Board.
4.Membership of Hearings
a. Five voting members, the nonvoting chair, and the nonvoting judicial advisor shall constitute both the maximum and minimum participants in a hearing. If there are insufficient board members able to serve in the hearing, a student member of the Honor Council shall be selected to serve in the hearing. If the dean of students is unable to serve in a hearing, the president of the university shall appoint an advisor for that hearing.
b .Outside counsel shall not be permitted in proceedings before the Judicial Board.
c. Up to three workdays before the start of any Judicial Board hearing, every complainant and accused party shall have the right to request that one specific member of the Judicial Board be dismissed from participation in the hearing. No explanation need be given. A maximum of two board members may be dismissed peremptorily. Any number of members may be dismissed "for cause."
a. A complaint shall be filed with the office of the dean of students on a form provided for that purpose which specifies the following:
i. The names of the complainant and the accused party;
ii. A brief statement of the facts upon which the complainant alleges that the accused party has violated the Social Code;
iii. A citation of those specific provisions of the Social Code, which the complainant alleges were violated by the accused party’s conduct.
b. In order to facilitate the Judicial Board process, a procedural advisor will be assigned for each case by the dean of students. When a blank complaint form is obtained, the complainant will be advised to contact the dean of students office in order to have a procedural advisor assigned. The procedural advisor will be available to help advise the complainant in drafting of the complaint and the consequent hearing, should one arise.
i. If the student does not contact the dean of students before the complaint is filed, a procedural advisor for the case will be assigned at the time the complaint is filed.
ii. In order for the complainant to receive assistance in drafting the complaint, the complainant must contact the dean of students office to have a procedural advisor assigned to the case.
c. The office of the dean of students shall send a copy of the filed form to the accused party within two workdays. Attached to this copy will be the name of the procedural advisor assigned to the case.
d. The accused party shall have two workdays from the time of receiving the complaint within which an answer must be filed on a form provided by the office of the dean of students. The form shall include the following:
i. A statement of the facts contained in the complaint, which are disputed by the accused party.
ii. Any request that the accused party may have that the complaint should be summarily dismissed by the Judicial Board for either of the following reasons:
i. That no violation of the Social Code has been described by the complaint even if all the alleged facts are accepted as being true;
ii. That the conduct which is the subject of the complaint is protected by the accused party’s right to freedom of expression.
e. Failure of the accused party to answer the complaint may be considered an admission of the substance of the complaint. After the complaint and the response have been provided to all parties, and two workdays notice has been given to all parties, a hearing shall be convened as follows:
i. At the discretion of the board, if the accused party has requested that the complaint be summarily dismissed, a hearing may be convened which allows the accused party a reasonable opportunity to be heard on the question of the proposed dismissal without the submission of evidence pertaining to the factual merits of the dispute.
ii. If the complaint and the answer present a factual dispute which must be resolved by the board, a hearing shall be convened and conducted in such a manner as to guarantee the following rights to the parties:
i. The right to confront and question any individual witness offering testimony at the hearing;
ii. The right to call any available member of the community with knowledge relevant to the dispute to testify;
iii.The right to present an explanation and argument to the board.
iii. A taped recording and a written account of the hearing shall be made by the Judicial Board chair for the use of the president of the university in the case of an appeal. At the conclusion of the case, all tape recordings of the case will be erased.
f. At the conclusion of the hearing the board shall meet and determine its decision in the case by majority vote. The decision of the Judicial Board shall be reported in writing and shall include the following:
i. A statement of the board’s findings in fact;
ii. A statement of the board’s findings of any violation of the Social Code;
iii. A statement of any sanction imposed by the board;
iv. A clear and concise description of the parties’ appeal rights.
g. A copy of the written statement shall be provided to the parties and filed with the office of the dean of students within two workdays of the completion of the hearing. Any party wishing to file an appeal of the decision must do so within three workdays of receiving a copy of the written statement.
h. All appeals filed by the parties shall be determined by the president of the university who shall also have the power to review, modify, or reverse any decision of the Judicial Board as he or she finds appropriate in fulfilling his or her charge from the Board of Trustees of the university. All decisions of the president are final and shall be made within 21 workdays of any decision of the Judicial Board. The president shall provide to the parties, to the Judicial Board, and to the office of the dean of students a written statement explaining his or her rationale for modifying or reversing any decision of the Judicial Board.
i. At least once a term, the Judicial Board chair shall submit copies of the written statements sent to the accused students, with names and identifying data deleted, to the Lawrentian for publication. If the president’s statement modifies or reverses any decisions of the board, the president’s statements of the rationale for the modifications or reversals of the decisions shall also be submitted to the Lawrentian for publication, with names and identifying data deleted. No statements shall be published until the time for appeal has passed or the appeal is completed.
j. Copies of the written statement sent to the accused party, with names and identifying data deleted, shall be maintained as part of a permanent, public record of the community by the office of the dean of students.
k. The dean of students shall maintain a file for each student involved in disciplinary procedures. This file shall contain copies of the written complaint and response, a written account of the hearing, a copy of the Judicial Board’s written statement, and any material related to an appeals process that was sent to the accused party. In addition, the file shall contain any correspondence from the dean of students regarding any disciplinary matters. In any proceedings before the board involving a student, the information in this file may be considered when determining an appropriate sanction. This file shall be for internal use only, and shall be destroyed upon the student’s graduation. A record of the outcome of the judicial proceedings shall be maintained by the dean of students office.
i. Official Warning - constitutes notification that adverse judgment has been rendered against the accused party and that further violation of the Social Code may result in a more severe penalty.
ii. Service - constitutes work performed for the benefit of the university or local community.
iii. Residential warning - constitutes notification that further violation of the Social Code may result in expulsion from the residence in which the accused party is living.
iv. Extracurricular probation - precludes for a specified time the accused party from participating in extracurricular activities as the Judicial Board shall determine appropriate for each particular case.
v. Disciplinary probation - constitutes a reprimand upon the accused student for a specified period of time and includes a statement that further violation of the Social Code shall result in a minimum penalty of suspension.
vi. Suspension - constitutes the accused party’s required separation from the university residence, classes, activities, and privileges for a specified period of time, after which readmission to the university is automatic.
vii. Indefinite suspension - constitutes the accused party’s required separation from the university residence, classes, activities, and privileges. Readmission to the university may be made to the party upon written application to the Faculty Sub-Committee on Administration.
viii. Expulsion - constitutes the accused party’s permanent separation from university residence, classes, activities, and privileges.
i. Any sanction may accompany restitution, i.e., obligatory payment by the accused party for damage to property.
i. When the property is owned by the university, the amount shall be determined by the vice president for business affairs, or his or her delegate, and communicated to the accused by the Judicial Board.
ii. When the property is owned by an individual, the amount shall be determined by the Judicial Board in consultation with the complainant and communicated to the accused party.
ii. The Judicial Board may impose a combination of these sanctions.
iii. The Judicial Board shall meet at least once a term with the Steering Committee of LUCC to discuss whether additions or modifications of LUCC extant legislation are warranted.
Explanatory Notes about the Judicial Board Procedures
Actions resulting from processes under Judicial Systems become part of an internal record but not part of the permanent record or external reports of a student. There are exceptions. Some employers and some professional and graduate schools require, as part of the application process, a statement from a university official concerning disciplinary action taken while a student was at Lawrence. Upon a student’s waiver of the Family Educational Rights and Privacy Act of 1974, this information will be released.