LUCC Budget FormWelcome to the LUCC budget web form. Please fill this form out honestly and completely. If you have questions, do not hesitate to contact LUCC at lucc@lawrence.edu. All fields in this form are required unless otherwise noted. DEADLINE IS MONDAY, MAY 18. For all, * denotes a required field.All student organizations may submit a budget form regardless of hearing back about whether they’ve been formally recognized by LUCC. All groups must be aware that their budget request will be denied if the group is not recognized by Steering during the application process. Organization Name * Your Name * Your Email Address * Name of 2020-21 Leadership (if not you) I. On-Campus Programming Ex.: Speakers, Concerts, Events, Food, Movies, Consumable Items Any item that an organization does not plan on keeping and storing in inventory after its use is considered a Consumable Item. Name of Event* Estimated Attendance* Total Cost* Description of Event, including the below information when relevant, How the event will further your Statement of Purpose, Mission Statement, or Organizing Document Prospective Date of Event Breakdown of expenses, as detailed as possible (Publicity costs should be put into the Office Supplies Category) Any other relevant facts about the program Name of On-Campus Event: Term of On-Campus Event Fall Winter Spring Break Spring Estimated Attendance Cost $ Description On-Campus Programming #2 Name of On-Campus Event: Term of On-Campus Event Fall Winter Spring Break Spring Estimated Attendance Cost $ Description On-Campus Programming #3 Name of On-Campus Event: Term of On-Campus Event Fall Winter Spring Break Spring Estimated Attendance Cost $ Description On-Campus Programming #4 Name of On-Campus Event: Term of On-Campus Event Fall Winter Spring Break Spring Estimated Attendance Cost $ Description On-Campus Programming #5 Name of On-Campus Event Term of On-Campus Event Fall Winter Spring Break Spring Estimated Attendance Cost $ Description On-Campus Programming #6 Name of On-Campus Event Term of On-Campus Event Fall Winter Spring Break Spring Estimated Attendance Cost $ Description **TOTAL COST OF ON-CAMPUS PROGRAMS** * $ II. Supplies/Equipment Items 1.Any item or group of similar items valued over $50 that after its use is placed in a group's inventory is considered a Supplies/Equipment Item. 2.Upon the group's purchase of a Supplies/Equipment Item, it is expected LUCC be provided with the description of the item (as detailed below) and where that item will be stored. 3.Groups are expected to maintain a record of their own inventory and to submit that list to Finance Committee during the Budget Process. For each Supplies/Equipment Item, please provide the following information. Name* Total Cost* Location Item Will Be Stored* Description, including the following information when applicable Model and Serial Number How the purchase will further your Statement of Purpose, Mission Statement, or Organizing Document Name of Supplies/Equipment Item Term of Purchase Fall Winter Spring Break Spring Total Cost $ Location Item Will Be Stored Description Supplies/Equipment Items #2 Name of Supplies/Equipment Item Term of Purchase Fall Winter Spring Break Spring Total Cost $ Location Item Will Be Stored Description Supplies/Equipment Items #3 Name of Supplies/Equipment Item Total Cost $ Location Item Will Be Stored Description Supplies/Equipment Items #4 Name of Supplies/Equipment Item Term of Purchase Fall Winter Spring Break Spring Total Cost $ Location Item Will Be Stored Description **TOTAL COST OF SUPPLIES/EQUIPMENT ITEMS** * $ III. Off-Campus Programming Ex: Vehicles, mileage, lodging, parking costs, conference registrations, tournament fees, association dues, etc For each Off-Campus Programming event you plan on attending, please provide the following information: Name of Event* Estimated Number of Members attending* Total Cost* Description of Event, including the below information when relevant, Location of Event How the event will further your Statement of Purpose, Mission Statement, or Organizing Document Prospective Date of Event Breakdown of expenses: Lodging Travel (Lawrence Vans are 50 cents/ mile) Other (please specify) Any other relevant facts about the Off-Campus Programming Destination Term of Travel Fall Winter Spring Break Spring Number of Members Attending Total Cost $ Description Off-Campus Programming #2 Destination Term of Travel Fall Winter Spring Break Spring Number of Members Attending Total Cost $ Description Off-Campus Programming #3 Destination Term of Travel Fall Winter Spring Break Spring Number of Members Attending Total Cost $ Description Off-Campus Programming #4 Destination Term of Travel Fall Winter Spring Break Spring Number of Members Attending Total Cost $ Description Off-Campus Programming #5 Destination Term of Travel Fall Winter Spring Break Spring Number of Members Attending Total Cost $ Description Off-Campus Programming #6 Destination Term of Travel Fall Winter Spring Break Spring Number of Members Attending Total Cost $ Description **TOTAL COST OF OFF-CAMPUS PROGRAMS** * $ IV. Office Supplies and Advertising Traditionally LUCC funds office supplies up to $20. This covers items such as copies, signs, posters, advertising, etc. Amount requested for Office Supplies and Advertising*: $ If you request more than $20 for Office Supplies and Advertising, state your reason: Term That Funds Will Be Needed Fall Winter Spring Break Spring Select each term during which funds are needed Does your group require a copy card? Yes No If yes, how much of your Office Supplies and Advertising should be put on a copy card? $ **TOTAL COST OF OFFICE SUPPLIES AND ADVERTISING** * $ V. Other Expenses For each Other Expense, please provide the following information: Name of Expense* Cost of Expense* Description of Expense, including where applicable the following information What the expense is* How the expense will further your Statement of Purpose, Mission Statement, or Organizing Document Name of Expense Term of Expense Fall Winter Spring Break Spring Expense $ Description Other Expense #2 Name of Expense Term of Expense Fall Winter Spring Break Spring Expense $ Description Other Expense #3 Name of Expense Term of Expense Fall Winter Spring Break Spring Expense $ Description Other Expense #4 Name of Expense Term of Expense Fall Winter Spring Break Spring Expense $ Description **TOTAL COST OF OTHER EXPENSES** $ VII. Total Budget Request Please list your total expenditures from sections I, II, III, IV, V, and VI. I. Total Cost of On-Campus Programs: * $ II. Total Cost of Supplies/Equipment * $ III. Total of Off Campus Programming * $ IV. Total of Office Supplies/Advertising * $ V. Total of Other Expenses * $Please total your expenditures. This will be your budget request for the new academic year. Total Budget Request * $ Current Inventory * Please provide a numbered list of all items your organization currently has in their inventory. If you have none, please write in "not applicable".Regulations Governing Student Organizations Please be familiar with the sections of the Student Handbook regarding student organizations. These sections are labeled “Organization Finances,” “Organization Fundraising,” and “Organization Legislation.” The Student Handbook is available in PDF form. I am familiar with those sections listed above. In particular, this budget request complies with the budget guidelines in section I.C.4 in Organization Finances of the student handbook. Yes * Yes Please list your current and future financially responsible member. Current (2019-2020) Name * Phone * Lawrence Email * Future (2020-2021) Name * Phone * Lawrence Email * The future financially responsible member is aware of and has been involved in this budget process. Yes * Yes In order to present a balanced budget to General Council the LUCC Finance Committee often needs to make cuts or adjustments to a student organization’s budget request. If you would like to discuss your student organization budget request with the committee before decisions are made please click the checkbox below so that member of Finance committee knows to contact you to arrange a budget hearing. If you decide you do not need to schedule a budget hearing the Finance Committee will make determinations based on the information provided in your student organizations budgets request. As a reminder, groups are encouraged to come back to Finance Committee next year to request a re-allocation, or new allocation, for items not covered in the student organization’s initial budget request. Yes, I would like a meeting with the Finance Committee before decisions are made Yes I acknowledge... * ... that I am submitting a request for fall term only. I also understand that my organization can come back to LUCC finance committee at any point in fall term to request funding for events happening in winter and spring terms. Yes I hereby... * ... certify that all information submitted to the Campus Life Office and the Lawrence University Community Council is accurate and truthful. I also certify that I have read all pertinent legislation in the Student Handbook relating to budgets of student groups Yes ***Notice: We recommend that you print a copy of your request for your records. Form data will be sent to the email address you provided at the top of the form. If you do not save a copy and LUCC does not receive your submission, we are not responsible for late applications.*** CAPTCHA This question is included to prevent automated spam submissions; it is not presented to logged-in users. Submit