Academy Guidelines

Four students in red blouses and black skirts singing on risers, young child with a blue and a red shaker in their hands, an adult playing the string bass, a student playing the clarinet.

Academy guidelines have been established to ensure that students and teachers have productive musical experiences. Registration in an Academy program indicates understanding and acceptance of these guidelines. Below you will find the Academy's guidelines. Please visit our Camp/Workshops page for specific guidelines pertaining to our summer camps and workshops.

Code of Conduct

The Academy promotes a safe learning environment for all students and a supportive teaching environment for its faculty.  Therefore, we respectfully ask that students and their families respect their fellow Academy students, Academy teachers and staff, studios, rehearsal facilities, and musical equipment and supplies. Firearms, knives, and weapons of any kind are strictly prohibited at all times. Students must arrive on time for rehearsals or lessons and be picked up promptly at their conclusion. The Academy is not responsible for the supervision of children outside of regular rehearsal or lesson time.


Role of Parents/Guardians

Communication to and from the teacher or ensemble manager is a critical component of both student and program success. Please be sure to read all email messages from your teacher or manager; ensemble announcements are also posted on the ensemble's web page for reference. Volunteer opportunities are available in most ensembles and include tasks such as uniform fitting, program distribution, and music collection.

Concerns about student progress should be communicated directly with a teacher.  Although these conversations are often difficult, clear communication is the path to resolution. If the problem is not resolved after conferring with the teacher, a meeting between parent, teacher, and Academy director may be scheduled to determine the best course of action.


Electronic Devices

Cell phones, iPods, electronic readers, and other electronic devices are strictly prohibited during ensemble rehearsals and back stage during concerts. If a family emergency takes place during a rehearsal or concert, please contact the ensemble manager.


Payments

Payment is due before each term of lessons or classes begins.  Payment is accepted by cash, credit card or check made payable to the Lawrence Academy of Music. Your canceled check or credit card statement is your receipt. An installment plan for private lessons and ensembles is available by request at the time of registration for an $8 per semester surcharge. An annual, non-refundable, $15 registration fee is assessed for each Academy student. This registration fee covers all registrations for that student for the academic year. Enrollment is complete only when registration form and payment have been received and processed by the Academy office. Students will not be permitted to attend lessons, ensembles, or classes until tuition and registration fee have been paid. Please see our Fees and Payment Schedule web page for installment plan information.


Tuition Assistance

Need-based scholarships are available for all Academy lessons and programs. Continuing students must submit a complete financial aid application, including current Academy teacher recommendation, no later than June 15 for the following academic year. Call the Academy billing office at 920-993-6278 or see our Tuition Assistance web page for forms and information.

Attendance

Promptness at lessons and rehearsals is expected. Students who are late for their private lesson cannot be guaranteed their full lesson time. Teachers who are tardy for a student's lesson are required to make up the time by extending past the scheduled lesson time or by arranging to make up the time on another occasion. 


Missed Private/Studio Lesson

Make-up lessons are given only in cases of illness or family emergency. If a student awakens ill, please contact the teacher by 8 a.m. to notify him/her of that day's absence. Teachers are not required to make up lessons without this notice. A student may receive a maximum of two make-up lessons per semester. If a scheduling issue arises due to other activities, family travel, etc., please contact another student in the teacher's studio to switch lesson times. Teachers are not required to make up lessons missed in these situations, nor is tuition refund or credit given. Private lessons canceled by teachers or by the Academy will be rescheduled.


Missed Ensemble Rehearsal

When a student commits to an ensemble, they commit to not just the day and time, but to the community of musicians in that ensemble. Academy teachers believe that the rehearsal process is often where the most meaningful musical experiences take place, and is as important as the final concert. Therefore, we respectfully request that rehearsals remain a priority throughout the year.

In some cases, assignments are posted to the individual ensemble's web page.  Please check there before the next class or rehearsal to see what the student has missed.

If a student has two absences, they may be required to demonstrate readiness by singing/playing individually for the ensemble teacher.  In deference to the ensemble, a student who misses more than two rehearsals will not perform in that semester's performance(s).  Those with more than two absences will, however, be encouraged to attend subsequent rehearsals.

Dress rehearsal attendance is mandatory; ensemble members who miss a dress rehearsal may not perform in the corresponding concert(s). So as not to compromise the ensemble experience, Girl Choir members are not allowed to sing only one concert on performance day. Ensemble rehearsals canceled due to weather or teacher illness are not rescheduled due to constraints of rehearsal locations.

No make-up, credit, or refund is given for students who miss classes or ensemble rehearsals.


Inclement Weather

Severe weather conditions often prompt area schools to close. Academy lessons, classes and ensembles are not automatically canceled because of weather. In the event Academy classes or lessons are canceled, a message will be left on the Academy answering machine and posted to the Academy website. A student’s individual lesson teacher will notify students of cancelations. The Academy will notify ensemble members if a rehearsal is canceled via email.

We encourage families to use their best judgment regarding travel conditions and to let their teacher or ensemble manager and/or the office know if they will not be attending. Ensemble rehearsals canceled due to inclement weather are not made up. Lessons canceled by Academy teachers due to inclement weather will be made up. If a teacher does not cancel lessons due to inclement weather, s/he is not required to make up the lesson for families who choose not to attend.

If the Lawrence University emergency alert system is initiated during a rehearsal or lesson, all Academy students and faculty must follow the university’s emergency protocol. This includes instances of fire, tornado, or other severe storms.

Student Progress

A successful learning experience involves three parties - the student, the teacher, and the parent(s). We take very seriously the communication between all involved. Progress reports for private lessons are provided after fall semester, offering a detailed written report and recommendations from the teacher. The teacher will discuss the progress report with parents during a conference scheduled in January. Parents are encouraged to remain in close contact with the teacher throughout the year regarding student progress. Teachers are always happy to discuss student progress as well as any other needs or concerns, as is the director of the Academy.

On rare occasions, a parent or student may have a concern about a teacher or pedagogical approach. These situations are uncomfortable, but clear communication is necessary route to resolution. Although these conversations are difficult for all parties involved, the proper course of action is to communicate concerns directly to the teacher. Sometimes, at this stage, misconceptions can be clarified or expectations discussed more fully. If the problem is not resolved after conferring with the teacher, a meeting between parent, teacher and Academy director may be scheduled to determine the best course of action.

Withdrawals and Dismissals

Please notify the Academy office when requesting withdrawal from lessons during a session. Tuition refunds will be considered only when full tuition and fees have been paid and the student withdraws before the halfway point of the semester. There is a charge for one additional lesson. The registration fee is not refundable. 

The Academy of Music reserves the right to dismiss any student due to lack of interest or progress, frequent absences, behavioral problems, delinquency in payment and/or failure to abide by policies.
Posting of Videos and Pictures on Web/Social Media

Please do not post recordings, either video or audio of the Academy concerts and public presentations on YouTube or social media sites. The music performed is copyrighted material and such postings are illegal. Families may record performances for their own personal use and enjoyment. In addition, please do not post identifiable videos or pictures of students on social media sites. Thank you for respecting the privacy of others.

Similarly, please refrain from recording any portion of rehearsals.  This policy is in place to maintain the confidentiality of our students in the rehearsal process.  Thank you for complying.


Publicity

Lawrence Academy of Music often visually record lessons, classes and public occasions for publications including print and electronic media (brochures, advertising, Academy Notes) and the Academy's website. Images featuring registered students and staff are considered eligible for publication unless the student (or parent/guardian of students under 18) submits a request for a non-disclosure in writing to the Academy of Music office. Non-disclosure forms are available at the Academy office. Students must complete a new form each year.

 

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