OneDrive

Formally called SkyDrive

What is OneDrive?  OneDrive is a cloud storage service similar to Google Drive or Dropbox intended for storing, organizing, and sharing your work documents. As an integral part of Office 365, OneDrive lets you work within the context of Lawrence, with features such as direct access to your address book. Sensitive Lawrence data such as financial data or social security numbers should not be stored on OneDrive or any other cloud storage service, but OneDrive offers excellent tools for collaborating on and sharing of non-sensitive documents with anyone. With OneDrive, you can easily share a document with someone who is off campus or even with someone who has no Lawrence affiliation.

How much space is available? 1TB of space is available in the cloud.

Are files private? Yes, files are initially private until shared. You can easily share a file with everyone in your organization by placing it in the “Shared with Everyone” folder. You can also share files with specified co-workers so you can collaborate on projects. If you’re signed-in to Office 365, you can share with others outside of your organization. IMPORTANT NOTE: while uploaded files are technically private, it is still extremely important not to upload any sensitive Lawrence data to OneDrive.

Where can you access your files and data? From anywhere, you just need an internet connection.

Your OneDrive library is a good place to organize:

  • Documents and other files you create
  • Documents you want to coauthor with someone
  • Media assets such as PowerPoints and video files

 

To start activities such as creating or uploading files use the Quick Command options.

To access your OneDrive:

  1. Go to http://office365.lawrence.edu/
  2. Sign in with your username and network password.
  3. Select OneDrive from the top bar.

To place documents in the OneDrive for Business

  1. Sign into Office 365
  2. Access your OneDrive for Business
  3. Drag files from your computer to the OneDrive for Business browser window

Follow documents that are important to you.

You can track changes made to documents by following them. This is useful for documents in which you and others collaborate.

Documents you follow appear on your newsfeed page under I’m following and on your OneDrive for Business page when you click Followed Documents.

To follow a document:

  1. Select the document
  2. On the File tab, in the Share & Track group, select Follow.

Tag documents and sites that are important to you.

Tagging lets you associate a document with specific areas of interest. These tags will show up as #keyword if your organization supports tagging.

To add a tag

  1. Select your document
  2. Go to Tags and Notes in the ribbon.

Share your documents
You can collaborate on any document in OneDrive for Business by sharing it with selected people in your organization. Select “…” next to a document you want to share, and then select the Share option in the document’s callout card.

Open documents using Office Online

Note - Office Online is the limited Online version of Excel, Word, PowerPoint and OneNote.

Click to open the document you want to review/edit.

Create a new document

  1. From within OneDrive you can click the New button  to create a document.
  2. You will then see the following options:

 

 

 

 

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