Occupancy

At the time of application or re-application and during each annual review, a formal group must submit a housing roster showing every bed filled for all three terms of the following academic year. The roster should include a mix of class years in order to sustain this positive aspect of residential living at Lawrence and foster the recruitment of knowledgeable leaders for future years.  Ideally residents should include sophomores, juniors, and seniors; first year students are not allowed to live in FGH.  The group may be single sex or mixed sex.  Only group members may reside in the house, and no group may be assigned more than one house.  If the number of residents in the formal group house falls below the facility’s capacity during the course of the academic year, the members of the group are responsible for filling the vacancies from among their membership.  If during the course of the year group membership drops and a FGH is not able to fill every bed for all three terms of the academic year, the group must maintain a required 90% occupancy level on average for all three terms or risk re-assignment.  Every attempt will be made to allow a formal group to remain in the same facility during its three-year compact.  During the three-year period, a group would be required to move to a smaller facility only if (a) the group requests to be re-assigned to a smaller facility or (b) a shortage of available beds on campus makes such a move necessary in order to house all students.  A group would not be required to move to a smaller facility during the course of an academic year.  A group that has not maintained the minimum requirement of 90% occupancy on average for all three terms of the years during its compact will not be eligible to re-apply for the same facility but may re-apply for a smaller facility.

Residence Life Staff

Using criteria established by the Office of Campus Life, each group applying for FGH must nominate a student member to serve as a Residence Life Manager (RLM). Once approved by the Associate Dean for Campus Life, the student RLM will be a paid staff member hired and supervised by professional campus life staff. The RLM must participate in training sessions and is expected to complete all job responsibilities as outlined in the position description. If at any time during the year there is a vacancy in the RLM position, the group is responsible for identifying a qualified replacement. Failure to fill a vacant RLM position will reflect negatively upon the group during the annual review process.

Dining Services

All students must participate in the campus dining plan and will pay the annual board cost to the university. This requirement is intended to ensure that all students have the opportunity to enjoy the benefits of campus communal dining and allows for the sharing of mealtime with friends from all over campus. Additionally, it limits the isolation that could be an undesirable side effect of FGH.

Each FGH, will specify dining arrangements for its members. All members of the Formal Group agree to one of the following dining arrangements:

  • No organized dining in the FGH facility. Each member individually will choose one of the meal plan options offered by dining services.
  • Provision of additional meals in the FGH facility. Each member individually will choose one of two University FGH meal plan options and share some meals in their house. The University will collect board plan dollars including the University overhead charge and remit to the formal group a pro-rated amount to be used for house food and kitchen expenses. The University will retain the full overhead charge. Members of the FGH will be responsible for management of the in-house food service funds and will be expected to handle financial matters with full disclosure to all members.  A FGH may assess a surcharge to cover house food and kitchen expenses. The surcharge will be collected by the University and remitted in full to the FGH.  Once each term the leadership of the FGH will review its financial records with University officials to ensure appropriate expenditures and accounting procedures for board plan funds. No funds may be used to purchase alcohol or other drugs, and monies cannot be used for any illegal purposes or for purposes inconsistent with or contrary to University code of conduct, policies, or procedures. 

At the time of application for FGH, the groups applying will be made aware of which housing facilities are available for FGH and what the kitchens/dining areas will accommodate. In its application, the group will articulate its plan for dining and its needs (if any) for kitchen facilities.  Every attempt will be made to accommodate the group’s request given the housing stock available.

Openness to Campus

Groups living in FGH must make a commitment to welcome other members of the Lawrence community into the living space at least once each term, perhaps by sponsoring a meal, speaker, study break, or social gathering. This requirement is intended to mitigate feelings that these facilities belong only to members of the formal groups who reside there. Formal group housing programming funds will be made available through the Office of Campus Life to help support student efforts to build campus community through open house events each year. Groups living in FGH will be eligible for subsidies for at least two events per year deemed to be of benefit to the campus community.

Funding

All students living on campus will be charged a residence hall activity fee. These funds are to be used for programs that are designed to foster positive community development among residents (e.g., pizza parties, study breaks, movie nights). Since students living in a formal group house are all members of a defined group, their community development may be accomplished through activities that are related to a shared sense of mission. The University will collect these monies and will establish a University activity fund for each formal group. The group will be responsible for management of these in-house activity funds with oversight provided by the Office of Campus Life. As indicated above, the Office of Campus Life will provide funding support for open house activities that promote positive relationships between students living in FGH and others on campus.

Community Service

The group must demonstrate an on-going commitment to the Lawrence and/or Fox Cities community through outreach/service activities. Community service may take the form of volunteering for local social service organizations, raising money for worthy causes, or sponsoring speakers and programs on topics of interest to the Lawrence community.

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