The selection and review process for FGH must be completed before any other aspect of the housing lottery process begins. Each year the process will begin with a review of existing groups living in FGH that are not required to re-apply for the following year. This annual review is a mandatory process during which the FGH Selection and Review Board has the opportunity to evaluate the success of each group and look ahead to the next year. The annual review process consists of a written report (including complete rosters for the following year) from the group to the Selection and Review Board followed by a written response from the Board to the group offering positive feedback and any suggestions for improvement in the FGH experience. If requested by either the group or the Selection and Review Board, a meeting can be arranged. This annual review is intended to provide a touchstone for the group to be certain all is going well rather than be viewed as an elimination process. If there is need for improvement, specific requirements will be articulated in the Selection and Review Board’s written response. Only in extreme cases would the FGH Selection and Review Board find it necessary to remove a group from housing without offering an opportunity to rectify the situation during the following year. As indicated above, failure to maintain the required 90% occupancy level on average for the three terms may prompt the FGH Selection and Review Board to reassign the group to a smaller living unit only if (a) the group requests to be re-assigned and a smaller living unit is available or (b) a shortage of available beds on campus makes such a move necessary in order to house all students.
Following review of continuing groups, all groups that meet the eligibility criteria and wish to apply or re-apply (if their three-year compact is ending) to live in FGH will participate in a selection process. Each group must submit a written application. Additional required materials include a group membership roster, housing rosters for all three terms of the next academic year that match with available facilities the group is seeking, and, if the group is re-applying, copies of its annual review reports.
The FGH Selection and Review Board will review all written materials. Representatives of each group will be given time to make an oral presentation of their proposal for FGH. Those members listed on a housing roster may be contacted to answer questions for the Selection and Review Board. It should be noted that the application process is the same for existing and newly-formed groups. Groups that have a longer history (with or without housing) may wish to refer to that history. The FGH Selection and Review Board will decide which groups will be assigned to available facilities, and written notice of the Board’s decisions will be distributed to the groups applying. Every effort will be made to accommodate all qualified groups. In order to encourage continuity, a group that is re-applying for the same facility, meets all criteria for that facility, and is selected to continue in FGH will be given first priority to be re-assigned to the same facility. If FGH proves to be an attractive housing option for students, it may be necessary to limit the number of groups who can live in FGH in order to offer a variety of housing options including theme house living and open lottery houses.
The Selection and Review Board reserves the right to call for a review of a group at any time during its existence in FGH. The Selection and Review Board may remove a group from FGH based on egregious behavior and/or a pattern of inappropriate behavior. It should be noted that if a group is prematurely removed from its FGH (that is, prior to its time for re-application), the group must re-establish eligibility for two consecutive years under the above-stated criteria before it can again apply for FGH.