LUCC Budget Form

Welcome to the LUCC budget web form. Please fill this form out honestly and completely. If you have questions, do not hesitate to contact LUCC at lucc@lawrence.edu. All fields in this form are required unless otherwise noted.

For all, * denotes a required field.

All student organizations may submit a budget form regardless of hearing back about whether they’ve been formally recognized by LUCC. All groups must be aware that their budget request will be denied if the group is not recognized by Steering during the application process.

I. On-Campus Programming
Ex.: Speakers, Concerts, Events, Food, Movies, Consumable Items

Any item that an organization does not plan on keeping and storing in inventory after its use is considered a Consumable Item.

  1. Name of Event*
  2. Term of Event* (Choose Fall, Winter, Spring Break, Spring)
  3. Estimated Attendance*
  4. Total Cost*
  5. Description of Event, including the below information when relevant,
    1. How the event with further your Statement of Purpose, Mission Statement, or Organizing Document
    2. Prospective Date of Event
    3. Breakdown of expenses, as detailed as possible (Publicity costs should be put into the Office Supplies Category)
    4. Any other relevant facts about the program
II. Supplies/Equipment Items

1.Any item or group of similar items valued over $50 that after its use is placed in a group's inventory is considered a Supplies/Equipment Item.
2.Upon the group's purchase of a Supplies/Equipment Item, it is expected LUCC be provided with the description of the item (as detailed below) and where that item will be stored.
3.Groups are expected to maintain a record of their own inventory and to submit that list to Finance Committee during the Budget Process.

For each Supplies/Equipment Item, please provide the following information.

  1. Name*
  2. Total Cost*
  3. Term of Purchase*
  4. Location Item Will Be Stored*
  5. Description, including the following information when applicable
    1. Model and Serial Number
    2. How the purchase will further your Statement of Purpose, Mission Statement, or Organizing Document
III. Off-Campus Programming
Ex: Vehicles, mileage, lodging, parking costs, conference registrations, tournament fees, association dues, etc

For each Off-Campus Programming event you plan on attending, please provide the following information:

1.Name of Event*
2.Term of Event* {Choose Fall, Winter, Spring Break, Spring}
3.Estimated Number of Members attending*
4.Total Cost*
5.Description of Event, including the below information when relevant,

Location of Event
How the event will further your Statement of Purpose, Mission Statement, or Organizing Document
Prospective Date of Event
Breakdown of expenses:
Lodging
Travel (Lawrence Vans are 50 cents/ mile)
Other (please specify)
Any other relevant facts about the Off Campus Programming

IV. Office Supplies and Advertising

Traditionally LUCC funds office supplies up to $20. This covers items such as copies, signs, posters, advertising, etc.

V. Other Expenses

For each Other Expense, please provide the following information:

 

  1. Name of Expense*
  2. Term of Expense (Fall, Winter, Spring Break, Sping)*
  3. Cost of Expense*
  4. Description of Expense, including where applicable the following information
    1. What the expense is*
    2. How the expense will further your Statement of Purpose, Mission Statement, or Organizing Document
VII. Total Budget Request

Please list your total expenditures from sections I, II, III, IV, V, and VI.

Please total your expenditures. This will be your 2016-2017 budget request.

 

Regulations Governing Student Organizations

Please be familiar with the sections of the Student Handbook regarding student organizations.  These sections are labeled “Organization Finances,” “Organization Fundraising,” and “Organization Legislation.” The Student Handbook is available in PDF form.

I am familiar with those sections listed above. In particular, this budget request complies with the budget guidelines in section I.C.4 in Organization Finances of the student handbook.

Please list your current and future financially responsible member.

Current (2016-2017)

Future (2017-2018)

The future financially responsible member is aware of and has been involved in this budget process.

In order to present a balanced budget to General Council the LUCC Finance Committee often needs to make cuts or adjustments to a student organization’s budget request.  If you would like to discuss your student organization budget request with the committee before decisions are made please click the checkbox below so that  member of Finance committee knows to contact you to arrange a budget hearing.

If you decide you do not need to schedule a budget hearing the Finance Committee will make determinations based on the information provided in your student organizations budgets request.  As a reminder, groups are encouraged to come back to Finance Committee next year to request a re-allocation, or new allocation, for items not covered in the student organization’s initial budget request.


 

***Notice:  This paperless format is new for LUCC, so you might choose to print a copy for your records, in the event of any issues with this form. Form data will be sent to the email address you provided at the start of the form.  If you do not save a copy and LUCC does not receive your submission, we are not responsible for late applications.***

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