A. Reporting Final Grades
The prompt reporting of grades is crucial for the timely review of student academic actions, verification of degree completion, and preparation of grade reports.
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Deadlines: Final grades are due in the Registrar's office within 72 hours after the final examination. The deadline for receipt of final grades is noted at the top of each grade list. All extensions for reporting final grades must be approved by the Dean of the Faculty and are to be requested prior to the date grades are due. If you foresee difficulty in meeting the deadlines for your courses, please contact the Dean and notify the Registrar's Office immediately.
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If no final examination is given, the deadline for submission of grades is still 72 hours after the examination was scheduled for the course.
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If a course meeting time is "arranged" or not a standard class period, final grades are due at the deadline noted on the grade list.
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If a course meeting time is "arranged" or not a standard class period, and a final exam will be scheduled, the instructor should
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consult all members of the class about the examination time to make sure no one has a conflict with another course, and
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notify the registrar of the scheduled exam and confirm the deadline for filing final grades.
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At the end of Term III grades for graduating seniors (indicated by ** on each grade list) are due in the Registrar's Office NO LATER THAN 8:00 p.m. on the Thursday before Commencement.
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Grade Lists: Grade lists are sent to instructors during the ninth week of classes. Grade lists for courses where the instructor is listed as "Staff" are sent to the chair of the department.
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Please use pen to fill in your grade list.
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Grade lists must be signed, dated, and delivered to the Registrar's Office by the instructor. Lists missing the signature or delivered by students, voice-mail, or e-mail will not be accepted.
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Grades are final when the grade list is delivered to the Registrar's Office and posted to the data system. A grade change may be made only by a vote of the faculty at the request of the instructor. Instructors wishing to change a grade should submit their request to the faculty secretary. A grade change is permitted for a reassessment of work previously evaluated or for the correction of an error in the calculating or reporting of a grade. Grade changes are not permitted for work submitted late. The new grade will be entered on the student's record after the approval of the minutes of the meeting in which the grade change is recorded.
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Grade List Discrepancies:
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If a student's name does not appear on your grade list, but the student has attended the course all term, please add the name at the bottom of the list and supply a grade.
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If a student's name appears on your grade list, but the student stopped attending class, please indicate this in the "Remarks" column and note the date of last attendance.
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If a student's name appears on your grade list, but the student never attended the class, please indicate this in the "Remarks" column.
B. Grading System
Grades of A, A-, B+, B, B-, C+, C, C-, D+, D, D-, and F may be recorded on the final grade list. S, U, and IP may be used only if the restrictions noted below are met. I, WP, and WF may not be awarded by the course instructor on the grade list and will be treated as unreported grades if they appear. If it is your understanding that a student has been awarded an "incomplete" (I) or has withdrawn from the course (WP/WF), please make a note to that effect in the "Remarks" column. Unreported grades lapse to F or U, whichever is appropriate, shortly after the term ends.
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S/U Grading: Only courses offered strictly on an S/U basis may be graded S (satisfactory; equivalent of C- or better) or U (unsatisfactory; equivalent of D+ or lower). If a student has chosen the S/U option instead of standard letter grades, you must record a grade of A through F. The conversion of the letter grade to S/U will be handled by the Registrar's Office.
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IP (in progress) Grades: The IP is only to be used for multi-term courses (for example, hyphenated courses where a student must complete both terms before credit is granted, or independent study and tutorials--numbered 91, 92, 93 or 97, 98, 99--in which the student has registered for an additional term or terms to continue his or her work). The final grades for all terms are to be submitted at the end of the concluding term. Please indicate in the "Remarks" column if a grade in an independent study or tutorial is also to be applied to a previous term IP. Never use IP as a substitute for I, or incomplete.
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I (incomplete) Grades: An "incomplete" can only be recorded on a student's record if the student has formally requested an extension before the last day of classes and the Dean of Student Academic Services, after consulting the instructor, has approved the request. Any I marked on a grade list where this is not the case will be treated as an invalid grade. If you believe that a student was to receive an "incomplete," but it is not pre-printed on your grade list, please make a note in the "Remarks" column.
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WP/WF (withdraw passing/withdraw failing): A student must officially withdraw from a class before a WF or WP can be recorded on the student's record. Students may withdraw passing (WP) from a class through the end of the seventh week of the term. Students who wish to withdraw failing from a class, or withdraw from the term, must consult with the Dean of Student Academic Services and have their request approved before the last day of classes. Any WP or WF written, not pre-printed, appearing on a grade list will be treated as an invalid grade. If you believe a student withdrew from your course, please make a note in the "Remarks" column.
