How to Complete Session Logs

General Information:
Session logs are required to be submitted within 24 hours after a tutoring session (and, ideally, right after your session).

When filling out session logs, please describe what was accomplished and any difficulties the student still has in the "Enter summary of the tutoring session" area of the log. Remember, the “audience” for your session log is the professor teaching the course for which the student(s) sought tutoring.


How-To complete a session log for tutoring requests sent to you by the CTL (the session is requested through the Voyager system; the tutor is sent an e-mail asking him/her to accept the request):
These requests tend to be content, quantitative, or oral communications tutoring requests, though some students request writing tutors through Voyager as well. If you received an automated e-mail telling you that you have been requested as a tutor, and you responded to the CTL and the student that you accepted the request, then that request has been “assigned” to your account. You complete “assigned” requests and submit the corresponding session logs by doing the following:

  1. Log onto your own Voyager account.
  2.  Go to the section called “Student Academic Services Menu,” and from there to the “Center for Teaching and Learning.”
  3.  From the tutoring menu, select “Tutor: Complete session log”
  4.  Inside this link should be a list of all of the tutoring requests that you have accepted and thus been “assigned.”  Select the appropriate assigned tutoring request, click "Submit," and complete the form that follows.  This form should include the date, time, location, and duration of your session, as well as a thorough summary.  Click "Submit" when you are finished.  You are done, and the session log is now ready to be reviewed by a CTL staff member.
  5. If you wish, use the "Email me this session info" button to receive an email summary of the log you just completed.  Otherwise, click the "Return to Menu" button.

Remember to always complete your session logs within 24 hours after meeting your tutee.


How-To complete a session log for one-on-one tutoring sessions that do NOT go through Voyager, you should do the following:

Some of the tutoring requests that you encounter do not go through the Voyager tutor request system. You may receive requests through e-mail or face-to-face encounters with students who know you are a tutor.

  1.  Log onto your own Voyager account.
  2.  Go to the menu section called “Student Academic Services Menu,” and from there to the “Center for Teaching and Learning.”
  3.  From the tutoring menu, select “CTL: Create and update single and group tutoring session”
  4. Click the button that says “Create new one-on-one session”
  5.  Here enter the name of the “tutee” (student) with whom you had your session.  It is usually enough to enter a partial name and the system finds the rest for you (in case you are not clear about the spelling, last name, etc.).  If you’ve entered a partial name, select the correct student from the drop-down list. (Note: If the student you are searching for is not registered for any classes this term, you will receive an error message.)
  6. The page that follows, titled “Tutoring Selection,” has some fields that you do not need to fill out.  You must select the class the student is being tutored in (including the CRN) and what type of tutoring best fits the request you just completed.  Classes a student is registered for the current term should appear at the top of the drop-down menu.  Please ignore the sections that ask: “What days and times are best for your tutoring session?” and “Enter what kind of help is needed.”
  7.  Fill in the location, time, and duration of your session, and complete a thorough summary of the tutoring session.
  8.  When you create a session log NOT "assigned" to you by the CTL, you need to select a tutor (typically yourself, although you can add multiple tutors to a log [if applicable] by holding the CTRL key and left clicking the mouse).  After clicking “Submit,” the session log is ready to be reviewed by a CTL staff member.
  9. If you wish, use the "Email me this session info" button to receive an email summary of the log you just completed.  Otherwise, click the "Return to Menu" button.

Remember to always complete your session logs within 24 hours after meeting your tutee.


To create a session log for a group session (any session involving more than one tutee), please do the following:

  1. Log onto your own Voyager account.
  2.  Go to the menu section called “Student Academic Services Menu,” and from there to the “Center for Teaching and Learning.”
  3.  Click the “Create and update single and group tutoring session” link.
  4. Click the “Create new group session” button
  5. Select the appropriate course in the "Need tutoring in" field. 
  6. Click the drop-down arrow to view all of the options in the list.  In addition to catalog course subjects, there are general subjects at the end of the list which are not associated with a specific course.
  7. Select the appropriate option under "Tutoring Type."
  8. Fill in all pertinent fields (location, date, time, length, summary, and select yourself as the tutor and add any additional tutors [select more than one tutor by holding down the CTRL key while using the mouse to click additional names]).
  9. Set the "Request Status" field to "Reviewing."
  10. Click “Submit and add students”.
  11. If you know the student's login name or ID, enter it in the field labeled "Student or Advisee ID."  If you don't know the login or ID, you can search using the first or last name.  Leave the “All Students” radio button selected. Click the “Submit” button.  Either the Student Verification screen or a new list on the Select Student screen displays.  (Note: If the student you are searching for is not registered for any classes this term, you will receive an error message.)
  12. If the correct student displays on the Student Verification screen, click the “Submit” button.  If you are provided with a drop-down list, select the correct student and click the “Submit” button. 
  13. If you wish to add another student to the session, click “Add student to this session” and repeat the process of adding a student.  Once you are done adding students, click the “Return to Menu” button.
  14. You have successfully submitted your group session log and are done!

Remember to always complete your session logs within 24 hours after meeting your tutee.

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