Academy Guidelines

Academy guidelines have been established to ensure that students and teachers have productive musical experiences. Registration in an Academy program indicates understanding and acceptance of these guidelines.

Code of Conduct

The Academy promotes a safe learning environment for all students and a supportive teaching environment for its faculty. Therefore, we respectfully ask that students and their families respect fellow Academy students, Academy teachers and staff, studios, rehearsal facilities, and musical equipment and supplies. Firearms, knives, and weapons of any kind are strictly prohibited at all times. Students must arrive on time for rehearsals or lessons and be picked up promptly at their conclusion. The Academy is not responsible for the supervision of children outside of regular rehearsal or lesson time.

Role of Parents/Guardians

Communication to and from the teacher or ensemble manager is critical component of both student and program success. Please be sure to read all email messages from your teacher or the Academy. Ensemble announcements are also posted on the ensembles' web page for reference. Volunteer opportunities are available in most ensembles and include tasks such as uniform fitting, program distribution, and music collection. Concerns about student progress should be communicated directly with a teacher. Although these conversations are often difficult, clear communication is the path to resolution. If the problem is not resolved after conferring with the teacher, a meeting between parent, teacher, and Academy director may be scheduled to determine the best course of action.

Payments

Payment is due before each term of lessons or classes begins.  Payment is accepted by cash, credit card or check made payable to the Lawrence Academy of Music. Your canceled check or credit card statement is your receipt. An installment plan for private lessons and ensembles is available by request at the time of registration for an $8 per semester surcharge. An annual, non-refundable, $15 registration fee is assessed for each Academy student. This registration fee covers all registrations for that student for the academic year. Enrollment is complete only when registration form and payment have been received and processed by the Academy office. Students will not be permitted to attend lessons, ensembles, or classes until tuition and registration fee have been paid. 

Installment Payment Plan (Optional)

Full Year Programs

Aug. 20 25% plus registration and installment fees due
Sept. 20 25% due
Oct. 20 25% due
Nov. 20 remaining 25% due


Fall Semester Lessons and Classes

Aug. 20 25% plus registration and installment fees due
Sept. 20 25% due
Oct. 20 25% due
Nov. 20 remaining 25% due


Spring Semester Lessons and Classes

Jan. 20 25% due
Feb. 20 25% due
Mar. 20 25% due
Apr. 20 remaining 25% due

 

Withdrawals and Dismissals

Please notify the Academy office when requesting withdrawal from lessons, ensembles, or classes. Tuition refunds for private lessons will be considered only when full tuition and fees have been paid and the student withdraws before the halfway point of the semester. There is a charge for one additional lesson. The registration fee is not refundable. There is no refund for ensembles or classes once the program has begun.  The Academy of Music reserves the right to dismiss any student due to lack of interest or progress, frequent absences, behavioral problems, delinquency in payment of tuition and/or failure to abide by policies. 

Tuition Assistance

Need-based scholarships are available for all Academy lessons and programs. Continuing students must submit a complete financial aid application, including current Academy teacher recommendation, no later than June 15 for the following academic year. Call the Academy billing office at 920-993-6278 or visit our website for forms and information. 

Attendance

Promptness at lessons and rehearsals is expected. Students who are late for a lesson cannot be guaranteed their full lesson time. Teachers who are tardy for a student's lesson are required to make up the time by extending past the scheduled lesson time or by arranging to make up the time on another occasion.  There is no make-up for canceled ensemble rehearsals due to constraints of facility space, nor is there tuition credit or refund.  Students who miss two ensemble rehearsals must demonstrate concert readiness in front of a teacher-conductor.  Students who miss more than two rehearsals are not allowed to participate in the concert.  Ensemble dress rehearsals are required in order to perform in the concert.

Missed Private/Studio Lessons

Make-up lessons are given only in cases of illness or family emergency. If a student awakens ill, please contact the teacher by 8 a.m. to notify him/her of that day's absence. Teachers are not required to make up lessons without this notice. A student may receive a maximum of two make-up lessons per semester. If a scheduling issue arises due to other activities, family travel, etc., please contact another student in the teacher's studio to switch lesson times. Teachers are not required to make up lessons missed in these situations, nor is tuition refund or credit given. Private lessons canceled by teachers or by the Academy will be rescheduled. 

Missed Ensemble Rehearsals

When a student commits to an ensemble, she commits to not just the day and time, but to the community of musicians in that ensemble. Academy teachers believe that the rehearsal process is often where the most meaningful musical experiences take place, and is as important as the final concert. Therefore, we respectfully request that rehearsals remain a priority throughout the year. 

In some cases, assignments are posted to the individual ensemble's web page.  Please check there before the next class or rehearsal to see what the student has missed.

If a student has two absences, he may be required to demonstrate readiness by singing/playing individually for the ensemble teacher.  In deference to the ensemble, a student who misses more than two rehearsals will not perform in that semester's performance(s).  Those with more than two absences will, however, be encouraged to attend subsequent rehearsals.

Dress rehearsal attendance is mandatory; ensemble members who miss a dress rehearsal may not perform in the corresponding concert(s). So as not to compromise the ensemble experience, Girl Choir members are not allowed to sing only one concert on performance day. Ensemble rehearsals canceled due to weather or teacher illness are not rescheduled due to constraints of rehearsal locations.

No make-up, credit, or refund is given for students who miss classes or ensemble rehearsals.

Inclement Weather

Severe weather conditions often prompt area schools to close. Academy lessons, classes, and ensembles are not automatically canceled because of weather. In the rare event that Academy classes or lessons are canceled, a message will be left on the Academy answering machine posted to the Academy website. A student's individual lesson teacher will notify students of cancellations. An email from the Academy will be sent to ensembles and classes. We encourage families to use their best judgment regarding travel conditions and to let their teacher or ensemble manager and/or the office know if they will not be attending. Ensemble rehearsals canceled due to inclement weather are not made up, nor is credit or refund given. Lessons canceled by Academy teachers for inclement weather will be made up. If a teacher does not cancel lessons due to inclement weather, she or he is not required to make up the lesson for families who choose not to attend, nor is credit or refund given.

Electronic Devices

Cell phones, iPods, electronic readers, and other electronic devices are strictly prohibited during ensemble rehearsals and back stage during concerts. If a family emergency takes place during a rehearsal or concert, please contact the ensemble manager.

Audio and Video Recordings

Academy concerts and public presentations include musical compositions that are copyright protected. An individual may make a recording of a performance for home use only. Many people are not aware that any sharing of video or audio that includes copyright protected materials (i.e. YouTube) is illegal and may have negative consequences for both the Academy and the individual. Sharing of this audio or video recording also compromises the privacy of our students. Therefore, we respectfully request that Academy families refrain from this practice.

Similarly, please refrain from recording any portion of rehearsals.  This policy is in place to maintain the confidentiality of our students in the rehearsal process.  Thank you for complying.

Publicity

Academy staff members sometimes photograph or videotape lessons, classes, and public occasions. These images, as well as information about student, teacher and staff activities, are published regularly as part of coverage of the Academy of Music. Usage may include brochures and other print collateral materials, advertising and social media, use in programs or newspaper articles, or the Academy website. Images and information featuring registered students and staff are considered eligible for publication or public use until the student (or parent/guardian of students under 18) submits a request for non-use in writing to the Academy of Music office prior to the publication date. Non-disclosure forms are also available at the Academy of Music office. Continuing students must complete a new form each year.

Non-disclosure form

The institution will comply with Title VI of the Civil Rights Act and DPI's Nondiscrimination Provision for all students.

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