U.S. Citizen, Permanent Resident, or Dual Citizen
If a person falls in any of the above categories, any pay and/or reimbursement can be submitted directly to Accounts Payable.
Foreign Citizen
Required Documents
The following documents are required from all foreign nationals and must be received by Payroll or Accounts Payable before they can receive payment.
• Valid Passport,
• Visa information, and
• I-94 Form
A Visa proves that a person is authorized to enter the United States. A Visa contains the immigration status, which is used to determine what type of activities a person can do in the United States and payments a person can receive for those activities. Form I-94 contains the same information as a Visa and is either stapled to or stamped in the Passport. There are cases when a foreigner is not required to have a VISA to travel to the United States and in that situation a valid passport and I-94 are adequate.
Required Forms
All foreign persons receiving any type of payment must complete all the following:
• Form W-8 BEN (PDF) (may be scanned or a copy)
• Foreign National Information Form (PDF) (may be scanned or a copy)
• Form 8233(PDF) (must be original form with original signature)
A United States Social Security Number or ITIN (Individual Tax Identification Number) is required if the person is receiving an honorarium since this income is reportable. If a foreign person wishes to claim a treaty, the person must fill out line 9a on Form W-8BEN (name of tax residence country) and Form 8233. These forms must be returned to the Accounts Payable or Payroll Department.
In addition, a person with a B-1, B-2, WB, WT Immigration Status or Canadian without a Visa must also file the Foreign National Certification of Academic Activity (PDF) (may be scanned or a copy).
Please feel free to contact the Payroll Department at (920) 832-6539 if you have any questions or need assistance completing these forms.
