• General Information:
  • Session logs should be submitted completely filled in and on time (within 24 hours after a session, and ideally immediately afterward because you will remember what you covered during that session).
• If you consistently submit session logs late, your supervisor will warn you once and then you may be asked to reconsider your commitment to the CTL.

• When you fill out session logs, please describe what you accomplished and any difficulties the student still has in the "Enter summary of the tutoring session" area of the log. Remember, the “audience” for your session log is the professor teaching the course for which the student(s) sought tutoring.
• Instructions for tutoring requests sent to you by the CTL (the session is requested through the Voyager system; the tutor is sent an e-mail asking him/her to accept the request):
  • These requests tend to be content, quantitative, or oral communications tutoring requests, though some students request writing tutors through Voyager as well. If you received an automated e-mail telling you that you have been requested as a tutor, and you responded to the CTL and the student that you accepted the request, then that request has been “assigned” to your account. You complete “assigned” requests and submit the corresponding session logs by doing the following:
    • Log onto your own Voyager account.
    • Go to the menu section called “Student Academic Services Menu,” and from there to the “Center for Teaching and Learning.”
    • From the tutoring menu, select “Tutor: Complete session log” or simply click here to be taken directly to the correct site in Voyager.
    • Inside this link should be a list of all of the tutoring requests that you have accepted and thus been “assigned.” Select an assigned tutoring request and complete the form that follows. This form should include the time and duration of your session, as well as a thorough summary.
    • By submitting this form you have completed your session log. Congrats!
• Some of the tutoring requests that you encounter do not go through the Voyager tutor request system. You may receive requests through e-mail or face-to-face encounters with students who know you are a tutor. These kinds of requests follow a different procedure than the Voyager-based new requests. To complete a session log for tutoring sessions that do NOT go through Voyager, you should do the following:
  • Log onto your own Voyager account.
  • Go to the menu section called “Student Academic Services Menu,” and from there to the “Center for Teaching and Learning.”
  • From the tutoring menu, select “CTL: Create and update tutoring session” or simply click here to be taken to the correct site in Voyager.
  • Here enter the name of the “tutee” with whom you had your session. It is usually enough to enter a partial name and the system finds the rest for you (in case you are not clear of the spelling, last name, etc.)
  • The menu that follows, titled “Tutoring Selection,” has some fields that you do not need to fill out. You can ignore the sections that ask “What days and times are best for your tutoring session?” and “Enter what kind of help is needed.” You should, however, select the class the student is being tutored in (including the CRN) and what type of tutoring best fits the request you just completed. Classes a student is registered for the current term should appear at the top of the drop-down menu.
  • Fill in the time and duration of your session, and complete a thorough summary of the tutoring session.
  • When you create a session log NOT "assigned" to you by the CTL, you need to select a tutor (typically yourself, although you can add multiple tutors to a log [if applicable] by holding the CTRL key and left clicking the mouse). Ignore the "Release Session" field. Once you have filled in the necessary fields in this type of log, select "Reviewing" in the "Request Status" field and then click “Submit.” The session log will be sent to the powers that be for review.
  • Note that you do NOT have to create a tutoring request and enter it into the Voyager system as a new request for these kinds of sessions. It is enough to create the session and submit the log in one fell swoop.
  • By submitting this form you have completed your session log. Well done!
• To create a session log for a group session (any session involving more than one tutee), please do the following:
  • Log onto your own Voyager account.
  • Go to the menu section called “Student Academic Services Menu,” and from there to the “Center for Teaching and Learning.”
  • Click the “CTL: Create group tutoring session” link. The Tutoring Selection screen displays.
  • Select the appropriate course in the "Need tutoring in" field. 
  • Click the drop-down arrow to view all of the options in the list. In addition to catalog course subjects, there are general subjects at the end of the list which are not associated with a specific course. These are:
  • ESL Oral Comm. Tutoring: help for non-native English speakers with fluency, pronunciation, etc. in English
  • ESL Writing Tutoring: help for non-native English speakers with preparing written work
  • Oral Communication Tutoring: help for fluent English speakers with preparing presentations not for a particular class (e.g, an honors thesis presentation).
  • Oral Comm. Tutoring-Spanish: help for non-native Spanish speakers with preparing presentations in Spanish
  • Other Tutoring: anything not covered by any other subject
  • Quantitative Tutoring: help with mathematical and statistical work not related to a course (e.g., reviewing mathematical concepts for the GRE or Praxis exam)
  • Writing Tutoring: help for fluent English speakers with preparing written work not for a specific course (e.g., a scholarship application essay)
  • Select the appropriate option under "Tutoring Type."  Click “Submit” and you will return to the main CTL Voyager menu.
  • From the main menu, click the “CTL: Add students to group tutoring session” link.
  • When you have selected your session, click the “Add a Student” button. Click the link as directed..
  • If you know the student's login name or ID, enter it in the field labeled "Student or Advisee ID."  If you don't know the login or ID, you can search using the first or last name. You can use the wildcard (%) to search for only a part of the name. Leave the “All Students” radio button selected. Click the “Submit” button. Either the Student Verification screen or a new list on the Select Student screen displays. (Note: If the student you are searching for is not registered for any classes this term, you will receive an error message.)
  • If the correct student displays on the Student Verification screen, click the “Submit” button. If you are provided with a drop-down list, select the correct student and click the “Submit” button. You are returned to the “Add Students to a Tutoring Group” screen. The last student you added displays. (Note: once you add a student to a session, he or she cannot be deleted.)
  • Repeat the procedure above until you have added all students who attended the session.  When you have added all students, click the “Back to Menu” button.
  • From the main menu, click the “CTL: Assign tutor and update single and group tutoring session” link.  Find the group session you just created and added students to, select it, and click “Submit.”
  • Select your name as the tutor and set the log to “Assigned”.  Click “Submit.
  • Return to the main menu and select “Tutor: Complete session log” and select the appropriate group session.
  • Fill in all pertinent fields (location, date, time, length, summary, and any additional tutors [select more than one tutor by holding down the CTRL key while using the mouse to click additional names]).
  • Set the “Request Status” field to “Reviewing” and click “Submit.”
  • You have successfully submitted your group session long and are done!

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