REGISTRATION FOR CLASSES

Instructions & Checklist
Rev. 21-Mar-2006
____ 1. Check for important dates and deadlines on the Registrar's Office home page.
  • Registration periods for each academic year start in April of the year before and continue at intervals thereafter. In general registration periods include the first ten class days of each term and the last half of each term.
  • First Advance Registration For The Next Academic Year (spring term): During the first advance registration period for the new academic year, current degree-seeking students who are eligible to register will be assigned to registration groups based on earned units. Each group will be assigned times to complete their initial advance registrations. Students will be notified by e-mail when their time tickets have been assigned and can view the assignments within Voyager. See (2) below.

After the first advance registration period for the new academic year concludes, registration will close for several days to accommodate required processing and reporting. A second, open advance registration period for all continuing, degree-seeking students will run from approximately the seventh week through the last day of classes in spring term.

Students must advance register for the next academic year in order to participate in the housing selection process.
  • Class Change Periods: During the first 10 class days of each term, eligible students may make class changes or register for the current term and any future term open for registration.
  • Term Advance Registration Periods: During the second half of fall and winter terms, students may register or make class changes for any future term open for registration.
  • New degree-seeking students entering in the fall term will begin the advance registration process in the summer. New degree-seeking students entering in the winter or spring terms will register at the beginning of their term of entry.
  • Non-degree students in the General Non-Degree, Audit Only, Lawrence Academy, or Teacher Certification programs must register at the beginning of the term during the class change period. Students in these programs may not advance register for future terms.
____ 2. Check your registration status for each term in Voyager (Student Services/Academic Information/Registration/Register for Classes).  
  • The 'Check Registration Times & Status' display will show you your student status and program information for the term, give you your assigned registration times, list any registration holds, and list any instructor approvals.
  • VERY IMPORTANT: Before you can register all holds must be released and all required instructor approvals must be given. See (5) & (6) below for more information.
____ 3. Review your academic record and degree summary in Voyager (Student Services/Academic Information/Academic Records) for completion of degree/major/minor/IA requirements.
____ 4. Draft your registration plan
  ____ a.) A worksheet is available for your convenience, but you should feel free to make your own or use an alternative method for recording your plan. At a minimum, you will need to know the CRN (course reference number) and term for each class.
  ____ b.) See the published class schedule and class schedule search to find out what classes will be offered. NOTE: CRNs are assigned to classes as the records are created. CRNs do not carry over from year to year.
  ____ c.) Identify alternate classes.
  ____ d.) Check prerequisites. During the first week of the class, the instructor may ask any student to verify completion of course prerequisites and may drop students from the class if they cannot do so.
  ____ e.) Check for time conflicts
  ____ f.) Identify classes requiring instructor approval. The instructor must record approval for you to take the class in the Banner database before you will be allowed to register.
  ____ g.) Registration for tutorials, independent study, internships, and supervised accompanying cannot be done through Voyager as these classes cannot be created in advance. The appropriate form (tutorials, independent study, internships, and supervised accompanying) must be completed, signed and submitted at the Registrar’s Office, first floor, Brokaw Hall, during the registration period.
  ____ h.) Registration for music ensembles (MUEN) is done through the ensemble directors at the beginning of each term. Please be sure to sign the registration sheet that will be circulated by the ensemble director.
  ____ i.) Identify class options you will need to change or request: variable credit courses, S/U option request, cross-list request, F repeats. Units for variable credit classes can be entered through Voyager; other options require forms that must be completed, signed, and submitted at the Registrar’s Office, first floor, Brokaw Hall.
  ____ j.) Registration for affiliated off-campus programs is handled by the Registrar’s Office. At the time you pay your program deposit and accept the offer of admission, you will be registered for the appropriate off-campus course. If you are registered for any classes in overlapping terms, those classes will be dropped.
____ 5. Meet with your advisor and revise your plan as needed. You may talk with any member of the faculty about your plans, but you must meet with your academic advisor(s) at least once during a registration period if you wish to register or make registration changes. Your advisor will release the advising hold on your record after you have met. Advising holds prohibit registration changes and are reset before the beginning of each registration period.

If you have an advising hold, it will be displayed on your registration status page in Voyager.

____ 6. Obtain required instructor approvals. The approval of the instructor is required to register if any of the following apply:
  • The class is marked in the schedule as requiring the instructor's approval to register (APR).
  • The class has an enrollment limit and the term in which it is scheduled has started.
  • It is the second week of classes of the term in which the class is scheduled.
  • You are in one of the following non-degree programs: General Non-Degree, Audit Only, Lawrence Academy, or Teacher Certification.
You will need to contact the instructor for approval to register. You should provide the instructor with your name and your Lawrence ID number. The instructor will record approval in Voyager. Approvals so recorded will be displayed on your registration status page for the appropriate term.
____ 7. During your assigned times, add/drop classes in Voyager (Student Services/Academic Information/Registration/Register for Classes). NOTE: The database and registration programs will be unavailable each morning from 5:00 to 6:00 a.m. while system backups are made.
  • Choose 'SELECT TERM' from the menu to select a term.
  • Choose ‘Add/Drop Classes’ from the menu. You will not be able to access this page until your time ticket is active.
  • HINT: If you need to refer to the class schedule, use a new browser session to access the class schedule from the Registrar's Office home page and switch between the windows. Don't use the schedule search button at the bottom of the 'Add/Drop Classes' page.
  • Enter CRNs of classes to be added in boxes at the bottom of the form (Add Classes Worksheet section).
  • Click on the ‘Submit Changes’ button
  • Scroll down to see if there are any 'Registration Add Errors'. Review any problems displayed. Click here for more information on possible error messages. If you want to be waitlisted choose 'Student Web Waitlisted' in the action box; if not, then choose 'None'. YOU MUST click 'Submit Changes' again to for your changes to take effect. Repeat this process until the 'Add Errors' box is cleared.
  • VERY, VERY IMPORTANT: ALWAYS click ‘Submit Changes’ before exiting the ‘Add/Drop Classes’ form to make sure your changes take effect.
  • Classes for which you are registered or waitlisted will be show in the 'Current Schedule' section of the form. NOTE: If you are waitlisted you DO NOT have a seat in the class.
  • To drop a class for which you are registered or waitlisted, use the action drop-down box on the class listing and select 'Student Web Drop'. Click on 'Submit Changes' to make the change.
  • The 'Reset' button will clear CRNs to be added and set 'None' in any action boxes displayed in the 'Registraton Add Errors' section..
  • Billing hours and maximum hours may be ignored. Total credit hours is equivalent to the total units for which you are registered for the session (waitlisted courses are NOT included in this total). A credit total of 18 units is a normal load for a term session; 15 units is the minimum required for full-time status. For student teachers or those attending semester-based off-campus programs, 27 units is a normal semester load and 21 units is a minimum full-time load. See the Academic Procedures and Regulations section of the course catalog for important information on underloads and overloads.
  • When you are finished, return to the registration menu or use the link at the bottom of the page to change class options. See next item for more information.
____ 8. Adjust class options. Select ‘Adjust Class Options’ from the 'Register for Classes' menu.
  • Change the unit value on variable credit courses.
  • Non-degree students only: Request to take a class on an audit basis. Audited classes do not count towards class load.
  • Select the S/U option for a course (form must be submitted in the Registrar’s Office by the 10th day of classes of the term). See the Academic Procedures and Regulations section of the course catalog for the rules governing the S/U option.
  • Request a class be listed on your record using the cross-listing (form must be submitted in the Registrar’s Office).
  • Request a class be marked as an F-repeat (form must be submitted in the Registrar’s Office). See the Academic Procedures and Regulations section of the course catalog for the rules on repeating courses.
____ 9. Limited Enrollment Classes & Waiting List Rules: If you are waitlisted for one or more classes please read this section carefully.
  • Prior to the beginning of the term in which it is offered the Registrar's Office will maintain the waiting list for a limited enrollment class. You may request to be wait listed by using the 'Add/Drop Classes' page off the 'Register for Classes' menu in Voyager. You may view your waiting list requests by using the 'View Waiting List Request' off the same menu.
  • If you are on the waiting list and a seat for you becomes available before the term begins, you will be registered for the class and notified of the change. Students will be added from the waiting list in rank order.
  • If you are on the waiting list for a class and no longer wish to take it, you should use the 'Add/Drop Classes' page to drop the waiting list request.
  • On the first day of classes for the term, control of all waiting lists for limited enrollment classes scheduled for the term is given to the instructors. During the first class meeting, instructors MAY cancel the registration of students who do not attend (they are not required to do so), and may offer open seats first to students on the waiting list in rank order, and then to any other students in attendance at the meeting. Degree-seeking students will be given priority for seats when a class is full. If you cannot make the first class meeting due to travel problems or illness, you should contact the instructor or the Dean of Student Academic Services.
  • If you are registered for a limited enrollment class and no longer wish to take it, you should use the 'Add/Drop Classes' page to drop the class from your schedule. Instructors are NOT required to cancel the registration of students not in attendance at the first class meeting.
  • If you are offered a seat in the class, the instructor will record approval to register in Voyager. You MUST use the Voyager 'Add/Drop Classes' form to register for the class. If the waiting list record has not been deleted, you will need to drop it before the system will allow you to add the class.
  • If the instructor chooses to drop students for non-attendance at the first class meeting, the instructor will notify the Registrar's Office.
____ 10. Registration for special courses. Some courses require unique class sections that cannot be created in advance and made available for web registration. If you plan to take one of these courses, you must complete and submit the appropriate form at the Registrar’s Office. Forms are available at the Registrar’s Office and on the web. All regular registration deadlines and rules will be applied.
  • Tutorials, independent study, internships
  • Supervised accompanying
____ 11. BEFORE YOU EXIT VOYAGER -- Check your schedule for each term in Voyager (Student Services/Registration/Register for Classes/ View Your Schedule & Waiting List Information)
  • You are responsible for maintaining an accurate registration record with the Registrar’s Office.
  • Class changes will be accepted through the 10th day of classes of the pertinent term. The 10th day of classes is also the deadline for selecting the S/U option.
  • After the 10th day of classes, you must petition the Faculty Subcommittee on Administration to correct registration problems and may be assessed a late registration fee of $25 per class addition or cancellation approved from the third week of the term through the last day of classes. The fee increases to $50 per class addition or cancellation made after the last day of classes of the term. Please note: The Committee on Instruction has determined that petitions for correct registration problems must be submitted no later than the last day of classes of the term immediately following the one for which the correction is requested.
  • Improperly completed registration can result in receiving no credit for a completed course and/or receiving an ‘F’ in a course not completed.