Lawrence's goal is to provide a safe work environment by:
To ensure that Lawrence is a safe place to work, the university has developed environmental, health and safety policies. The rules in these policies shall be followed to ensure your own safety and the safety of your fellow employees.
Lawrence University Safety Office
Safety Office: The safety office is located at 235 E. Water Street
Safety Contact: Mark Musser (Safety Coordinator) ext. 6575
Security
Lawrence has a full-time Security Department. The security officers are here 24 hours a day, 7 days a week. They can be contacted at ext. 6999.
Safety Committee
The Safety Committee's mission is to promote and encourage a safe and healthy work environment at Lawrence University. The goals of this committee are:
The committee members are employee volunteers. The current members and the areas they represent are:
Mark Musser -- Safety Coordinator and RSO
Harold Ginke -- Executive Director of Physical Plant
Lynn Hagee -- Director of Conferences and Summer Programs
Barry Hoopes -- Human Resources Director
Nancy Truesdell -- Vice President for Student Affairs and Dean of Students
1.0 Emergencies at Lawrence University
1.1 Fire Emergency
1.2 Tornadoes, Severe Storms Safety
1.3 First Aid
1.4 Bloodborne Pathogens
1.5 Slip and Fall Prevention
1.6 Thefts
2.0 Reporting of Accidents/Injuries/Near Misses
2.1 OSHA Log
2.2 Workman's Compensation
3.0 Hazard Communication Program
3.1 Personal Protective Equipment
3.2 Hand Protection
3.3 Head and Face Protection
3.4 Hearing Protection
4.0 Back Safety
4.1 Confined Spaces
4.2 Computer User Tips to reduce stress
4.3 Equipment Operation
4.4 Ergonomics
4.5 Housekeeping
4.6 Lockout/Tagout Program
4.7 No Smoking Policy
4.8 Powered Industrial Equipment
5.0 Safety Awareness
5.1 Sexual Assault or Sexual Violence Policy Statement
5.2 Vehicle Use and Parking lot Safety
NO SMOKING is permitted in any Lawrence University building as of July 1st 2004.
1.0 Emergencies at Lawrence University [Table of Contents]
If there is a medical emergency dial 9 911, then dial Security
at ext. 6999.
If there is a major accident dial 9 911, then dial Security at ext. 6999.
If a chemical spill or natural gas leak occurs, contact the Physical Plant at ext. 6602 or Security after hours and on weekends at ext. 6999.
If you have dialed 9 911 by mistake, don't hang up. Remain on the line and tell the operator you made a mistake. This will prevent emergency personnel from responding.
Other Emergencies
The University has prepared for other emergency situations which may occur at our campus.
If another type of emergency would occur, people affected would be advised of what to do. At that time, they would be informed of the type of emergency and where they should go to obtain safety.
Other emergencies include, but are not limited to:
1.1 Fire Emergencies [Table of Contents]
NO Smoking is permitted in any Lawrence University buildings as of July 1st 2004.
There are to be no open flames in any Lawrence buildings unless used in a controlled situation. A Hot Work Permit is required.
All of the buildings on campus have a fire detection and notification system present. The majority of the buildings are monitored internally by Campus Security. A few buildings are monitored by ADT, an outside service.
If you detect a fire:
When the fire alarm is sounding:
Note: Know where your head-count location is. All head-count locations are listed below. If you have any questions, ask your supervisor.
| Location | Meeting Place |
|---|---|
| Colman Hall | Grassy area between Colman and Brokaw |
| Hiett Hall | Area between Ormsby & Science Hall |
| Kohler/Draheim/Sabin | In front of Downer Commons |
| Sage Hall | In front of Hulbert House |
| Ormsby Hall | Grassy area in front of Ormsby |
| Plantz Hall | North side of Plantz Hall parking lot |
| Trever Hall | Grassy area west of Trever Hall |
| Executive Houses | Executive House parking lot near dumpsters |
| All Quad Residences | Center of quad |
| All Small Residences on John Street | In center of quad |
| All North Union Street Residences | Grassy fenced in area east of Chapel |
1.2 Tornadoes, Severe Storms Safety [Table of Contents]
Tornadoes and severe storms can occur quickly, with little or no warning. If a tornado warning is in place, or if a funnel cloud is spotted, the Emergency Broadcasting System will be activated and warnings for affected areas will be given. (Most severe storms come from the southwest and move between 20 and 40 m.p.h. towards the northeast.)
If a tornado warning is issued for Outagamie County, the City of Appleton will inform the residents using the tornado siren. Students, faculty, and staff should seek inside shelter immediately, preferably in a basement or below-ground location, away from outside walls and glass windows, or in a designated tornado shelter if available. Usually the sturdiest part of a building away from windows is located in the basement or lower level stairwells.
Security monitors the weather 24/7 with a Hazard Alert Radio w/ 120hr battery backup located in the Security office, and a hand crank portable unit in the security vehicle. The Physical Plant also has Hazard Alert Radio, this unit is monitored Monday through Friday from 8:00am to 4:30pm. There are also two extra hand crank portable units available to monitor severe weather during a power outage.
If a tornado or severe storm warning siren occurs:
1.3 First Aid [Table of Contents]
The security officers and employee volunteers are trained in first aid and CPR.
For emergency situations we rely on Theda Care, St. Elizabeth and Appleton Medical Center. However, employees who are injured on the job can seek medical treatment from any health/medical provider.
Eye-wash stations are provided in areas where there is a chance for eye injuries from chemicals or flying objects. Use of eye-wash stations should be reported to your supervisor.
First-aid boxes are located throughout campus. If you have questions about, or problems with a first aid box, call the safety office at ext. 6575.
1.4 Bloodborne Pathogens [Table of Contents]
Bloodborne pathogens (BBP's) are microorganisms such as viruses and bacteria, which may cause diseases if transmitted via exposure to blood or other body fluids. Examples include malaria, syphilis, HIV, Hepatitis and Creutzfeldt-Jakob disease. However, it is hepatitis B (HBV), hepatitis C (HCV), and the human immunodeficiency virus (HIV) that may represent the greatest threat. Bloodborne pathogens such as HIV, HBV, and HCV can be transmitted through contact with human blood and other potentially infectious materials, (referred to as OPIM) such as:
HBV, HCV and HIV are most commonly transmitted through:
Inoculation of blood or body fluids
Sexual
Perinatal
On the job
It is important to know the ways exposure and transmission can occur in your particular situation, whether it involves handling biological material in a laboratory, providing first aid as a first responder, suturing a laceration, cleaning up blood in a hallway, or some other exposure that you might face.
Transmission of these agents in the workplace can occur through the following routes:
Bloodborne pathogens are not, however transmitted through casual contact, such as shaking hands or sharing office space and equipment!
Whenever blood or body fluid is present, you should abide by universal precautions, treating all such substances as infected. Employees discovering spilled blood or body fluids should not attempt to clean up the spill but should notify their supervisor.
At Lawrence we have employees who are trained and who have the necessary personal protective equipment to clean up such spills. Contact a custodian or campus security if a blood spill or another potentially infectious substance needs to be cleaned up in your area. A HEP-Aid II Body Fluid Disposal Kit is available for clean up procedures, and is a complete kit that provides efficient, safe and sanitary removal of vomit, blood, faces, urine and other potentially infectious substances.
Since some viruses can live on work surfaces for up to two weeks, it is vital that all contaminated areas be cleaned and disinfected properly.
Sharps containers are located throughout campus to dispose of contaminated razor blades or needles. These items should never be disposed of in the normal trash.
If you feel you have been exposed to another employee's blood or body fluid, contact Security at ext. 6999 or the Safety Office at ext. 6575 within 24 hrs. of exposure to ensure that you get the proper medical treatment.
1.5 Slip and Fall Prevention [Table of Contents]
Always clean up any spills as soon as discovered, or place floor signs warning others of wet floors until it is cleaned up.
It's recommended that during the winter time when icy conditions exist, to wear footwear that is slip-resistant until arriving at your work station. Once inside, one can change into dress shoes.
During winter months always watch for and avoid if possible walking over surfaces that appear shinny and dark on asphalt or shinny and clear on concrete. The grounds crew keeps sidewalks salted, but sometimes areas can melt and then refreeze if weather conditions change quickly.
Always report any slip and /or fall to your supervisor, including the location where the incident happened and the condition of the surface at the time. With this information we can try to eliminate future incidents.
1.6 Thefts [Table of Contents]
Please do not leave money or other valuables unattended at your work station. Do not bring expensive items to work. Lock your desk drawers when you leave. Lawrence is not responsible for personal items that are stolen. If you do have something that is stolen, contact Security at ext. 6999 to report it.
2.0 Reporting of Accidents/lnjuries/Near Misses [Table of Contents]
What is an Accident?
What is an Injury?
What is a Near Miss?
Why do you need to report these situations?
2.1 OSHA Log [Table of Contents]
The University is required to keep a log of all injuries which are considered reportable by OSHA. The Human Resources department maintains the OSHA log and completes all necessary reports.
The OSHA log can be reviewed by contacting Human Resources. A copy of the prior year's log is posted outside of Human Resources on the 2nd floor of Brokaw Hall.
2.2 Workman's Compensation [Table of Contents]
United Heartland is our workman's compensation carrier.
They handle our case management for all workers' compensation claims. If you're injured on the job, they will be contacting you directly to discuss your injury. They will follow your treatment plan to ensure you are receiving adequate treatment.
All medical bills which occur from a workplace injury are sent to United Heartland, they have access to all medical files that are a result of the injury.
All claims are handled according to state regulations and proper insurance practices. Filing a false workman's compensation claim is illegal, and will result in disciplinary action.
3.0 Hazard Communication Program [Table of Contents]
It is a requirement that all employers inform their employees what chemicals are present in the workplace, and how they can protect themselves from hazards associated with those chemicals.
You can get a read or review of our written Hazard Communication Program online, or receive a copy from the Safety Coordinator.
A complete inventory of chemicals and its MSDS is maintained by the Chemical Lab Supervisor has a complete online database. Employees may obtain an updated list upon request, by contacting the Safety Coordinators office at ext.6575.
Lawrence relies on the manufacturer's testing to determine the hazards that the chemical poses and the protection required to prevent against such hazards.
Employee Rights:
Employee Responsibilities:
Where are chemicals used at Lawrence?
Boiler Plant - Central Services - Computer Services - Food Services - Physical Plant - Recreation Center - Science Halls
What types of chemicals are on site?
Inks - Paints - Solvents - Others, as necessary.
Where do you find information on chemicals?
Labels
When possible, Lawrence relies on the manufactures label to provide employees with preliminary information. However, sometimes containers need to be re labeled:
When re-labeling is necessary, we use the uniform labeling system developed by the National Fire Protection Association (NFPA)
Material Safety Data Sheets (MSDS)
Where are MSDS's LOCATED?
MSDS's are located in each department in which chemicals are used, and on the Chemical Lab Supervisor's chemical database or through the Safety Coordinator.
Chemicals can pose both a health hazard and a physical hazard.
Every hazardous chemical in the chemical has an MSDS sheet on file.
Program Highlights:
Chemical Spills
Chemical spills which occur during use can be cleaned up by the employee if:
Chemical spills which cannot be cleaned up by the employee in the immediate area, or which pose a fire or health risks are to be reported to the supervisor and/or ext. 6999.
If an outside response is needed, the Outagamie Hazmat Team will be contacted to clean up the spill.
If an evacuation of a building is required, employees will be informed and directions will be given for evacuation.
3.1 Personal Protective Equipment [Table of Contents]
Depending on your job duties, you may be issued personal protective equipment (PPE).
Personal protective equipment is required to protect you from workplace hazards.
It is your responsibility: to wear this equipment when required, and to notify your supervisor if it becomes defective.
All jobs have been analyzed and the proper personal protective equipment has been chosen to protect you.
3.2 Hand Protection [Table of Contents]
Some employees are required to wear hand protection to prevent hand injuries from hazards associated with: chemicals, lacerations, burns.
Types of personal protective equipment include:
3.3 Head and Face Protection [Table of Contents]
Some employees are required to wear head, eye, and/or face protection.
Head and face protection prevents hazards associated with:
Types of personal protective equipment provided include:
3.4 Hearing Protection [Table of Contents]
Noise in the workplace and at home can pose serious hazard to employees.
Noise is measured in decibels and decibel readings are taken throughout campus as needed.
Hazards of over exposure to noise are:
Employees in the following departments are in our hearing conservation program and will undergo yearly audiometric testing and training:
Types of personal protective equipment provided include earplugs and ear muffs.
4.0 Back Safety [Table of Contents]
Proper sitting position:
Proper standing posture:
Proper sleeping posture:
Proper lifting techniques:
4.1 Computer User Tips to reduce stress [Table of Contents]
4.2 Confined Spaces [Table of Contents]
There are confined spaces on the Lawrence campus. This can also include excavation projects greater than 5 feet deep. Only authorized personnel are permitted to enter these areas.
Safety measures and detailed training are required to prevent the risk of injury.
4.3 Equipment Operation [Table of Contents]
Those employees required to operate equipment in their jobs will receive training on such equipment which includes the proper operation and use of safety devices. This training is given by each department involved.
You are to refuse to work on any equipment that you have not been properly trained on, always ask questions if you're not sure about how something works.
4.4 Ergonomics [Table of Contents]
What is ergonomics? It means fitting the job to the person.
The purpose is to eliminate injuries caused from stress on the muscles, nerves, and joints.
What are cumulative trauma injuries (CTD's)
Medical Conditions:
Symptoms to watch for:
If you have any of these symptoms, report them immediately. Early prevention is the key to reducing the risk of a disabling injury.
What causes theses symptoms?
What can you do to prevent such injuries?
4.5 Housekeeping [Table of Contents]
Good housekeeping is an important part to any safety program.
A safe work environment is a clean work environment.
Employees should keep clear and accessible:
4.6 Lockout/Tagout Program [Table of Contents]
Lawrence has a lockout/tagout program in place for employees who work on equipment.
Lockout means blocking the flow of energy to a piece of equipment to prevent unexpected start up.
Only authorized employees are permitted to lockout equipment to do repair and servicing work and only qualified employees are authorized to work on electrical equipment.
At Lawrence the locks and tags are marked to identify the individual by name that locked out the piece of equipment.
If your equipment is locked out, do not attempt to re start the equipment. Contact your supervisor to learn why the equipment has been locked out.
4.7 NO Smoking Policy [Table of Contents]
NO SMOKING Policy in any Lawrence University building as of July 1st 2004.
Briggs Hall has a 25ft no smoking halo around the building.
4.8 Powered Industrial Equipment [Table of Contents]
Powered industrial equipment (forklifts, aerial lift trucks, etc.) can only be operated by employees who have received both the classroom and hands on training.
Note: Employees who are not trained must not operate this equipment.
5.0 Safety Awareness [Table of Contents]
Safety is everyone's responsibility and if we work together we can provide a safe workplace for all faculty, staff, students and guests of Lawrence.
Lawrence is committed to safety and encourages employee's involvement in the safety process. So if you have ideas, suggestions, concerns, or questions, we want to hear them. Let your supervisor know or contact the safety office directly at ext. 6575 or e-mail at mark.musser@lawrence.edu.
5.1 Sexual Assault or Sexual Violence Policy Statement [Table of Contents]
When sexual assault or sexual violence, including acquaintance or date rape, occurs at Lawrence University, the standards of the university community as well as the criminal laws of the state of Wisconsin are violated. The university prohibits sexual assault by any member of the Lawrence community against any other, or against any visitor on property owned or rented by Lawrence University or in the setting of any program sponsored by Lawrence University. Sexual assault elsewhere may also violate the policy.
The university urges individuals who believe they have been victims or survivors of sexual assault to pursue criminal charges against the person or persons they believe responsible. Victims are also urged to make a formal complaint to the university. A criminal charge and an internal complaint can be pursued at the same time, although if a case of sexual assault becomes subject to criminal proceedings it may be necessary, in order to conform to the judicial protection of the rights of the accused, to suspend internal proceedings pending the conclusion of the criminal proceedings. Retaliation against an individual who brings a complaint, participates in an investigation, or pursues a criminal charge is unequivocally prohibited.
Further information is available in the Faculty Handbook, Student Handbook, Staff Employee Handbook, and on the Lawrence website (www.lawrence.edu/committee/sharb/sa_pol.shtml).
5.2 Vehicle Use and Parking lot Safety [Table of Contents]
Follow Lawrence University Vehicle Use Policy guidelines while operating vehicles (Vans, Trucks, golf carts, etc.)
Sections of the policy include:
Reservations / Buses / Costs / Cancellations / Driver Qualifications / Driver Responsibility / Trips over 200 miles one way / Inclement Weather / Key Pickup, Vehicle Parking, Key Drop Off / Vehicle Maintenance / If an accident Occurs / Vehicle Rental Insurance / Operating Personal Vehicles For University Business
Always wear seatbelts, and maintain a safe distance when following other vehicles.
Do not use cell phones while driving University vehicles, an exception to this rule is allowed for Security officers during emergencies to report to others about an emergency or a safety related situation. Whenever possible, pull over and stop first.
Pedestrians have the right of way in the cross walk. Please be courteous to the pedestrians and stop for them.
Remember to abide by the 10 mph speed limit and all stop signs on Lawrence property for everyone's safety.
There are certain parking lots for students and for faculty/staff. Please see the map of parking lots for details. If you are parking in the wrong lot you can be ticketed and towed at owner's expense.