Computer Capital Budget Policy
Policy Statement
Information Technology Services has the responsibility to coordinate the
computer capital budget process. The
decisions of which requests are satisfied and which are denied is a result of
the process. The process is a
group effort. Under direction from
the administration, a group has been formed which is representative of the
campus as a whole.
There is an effort to put us on a regular replacement cycle
for desktops. The analysis and
recommendations for this are done by Information Technology Services.
It is the goal
of the group to insure that the most good for the university as a whole is
derived from the budget dollars available.
Procedures
- Information Technology Services interviews staff departments to gather needs.
- Information Technology Services analyzes student facilities and identifies needs.
- The
Director of Instructional Technology gathers faculty requests including
estimates for requests due to new, incoming faculty.
- Needs
are summarized by department or area. There
is a separate summarization for desktops.
Cost estimates for the various are included.
- The
Executive Vice President determines the budget.
- The
group (currently composed of the Director of Information Technology Services, the Director
of Instructional technology, the Director of Technology Planning, the
Network Manager, the User Services Manager, and the Systems Administrator
most responsible for desktop administration) meets to review the
consolidated requests. The group
determines which requests should be approved and which requests should be
denied.
- The
group makes a recommendation to the Executive Vice President who
gives final approval.
- Following
approval, Information Technology Services is to inform the departments of what was
approved and should attempt to give some indication as to when the requested
and approved items may be installed – summer, fall, etc..
- Information Technology Services orchestrates the order and installation of equipment.
Monies set aside for the faculty are managed by the Director of
Instructional Technology although Information Technology Services will order and install
approved purchases.
