Employees of Lawrence University are often called upon to use their personal cell phones for Lawrence-related business, such as performing troubleshooting and maintenance of Lawrence systems for which they are responsible. Lawrence will reimburse those employees a partial cost ($10) of their cell phone service, charging the expense of the reimbursement to the ITS – Telecommunications operating budget. If additional reimbursement is being requested, the employee will need to provide documentation to support their reimbursement request. In the judgment of the Lawrence payroll department, these reimbursements are not taxable compensation to the employee.
Employees desiring reimbursement will request it monthly using a standard Personal Cell phone Reimbursement form. The employee will complete the form and send it via e-mail to the User Services Manager. The Manager will review the form and route it to the payroll office. The reimbursement will be added to the employee’s pay on the next pay date, following the payroll office’s receipt and processing of the request.