Important differences between Sharing and Sending portfolios

1. Sharing a portfolio grants users access to the live, most current copy of a portfolio.
2. Sending a portfolio sends a copy (a duplicate) and future changes are not viewable by the recipient unless the document is re-submitted.
3. Sharing allows recipients to simply view the document (you should rarely, if ever, need to use the "Share with Editors" option).
4. Sending allows recipients to add comments to any section in your portfolio.
5. Shared portfolios can be "unshared" at any time.
6. We recommend that you SHARE with STUDENTS and that you SEND to INSTRUCTORS.

Sharing your portfolio with other LiveText users

1. Open your portfolio and click the Share button near the top of your document.
2. Enter the first few letters of the user's name in the Search Viewer box and wait for the full account name to pop up.
3. Select the user's name and click the Add to Share button (the document will not be shared until you click the Add to Share button).
4. To "unshare" a previously shared document, click the Share link near the top of your document, click Advanced Sharing Options and remove the user(s) whose access you wish to revoke by checking the box next to their name(s) and clicking Delete.

Submitting drafts of your portfolio for review by LU instructors

1. Open your portfolio in LiveText.
2. Click the Send for Review button near the top of your document.
3. Enter the first few characters of the name of the Lawrence faculty member and wait for the full account information to appear.
4. Select the user's name and click the Submit for Review button.
5. Email your instructor to let him/her know the portfolio can be reviewed.  Also indicate if there are specific areas where you have questions or concerns.
6. When the instructor has added comments and submitted the portfolio back to you, open the document by clicking Reviews along the top of the window.  The document will appear in the Inbox tab.

"Turning in" your final portfolio for assessment and archival

Once you have made all necessary revisions to your portfolio based on feedback from your instructors, carefully follow these final steps:

1. Make certain that you open the correct version of your document!
2. Click the Submit for Review link near the top of the window.
3. Enter the first part of your instructor's name until the full name appears.
4. Click on your instructor's name.
5. Enter "luadmin" (that's a lower case L) and wait for "Lawrence University <luadmin>" to appear.
6. Click on the "luadmin" account.
7. Click the Submit for Review button.
8. Send an email to Carol Marx, the Education Department administrative assistant, letting her know that you have turned in your portfolio.

Making an alternate version of your portfolio to share with a potential employer

1. Open your portfolio in LiveText.
2. Click the Copy button near the top of your document.
3. Give the new portfolio a name.
4. The new copy of the portfolio automatically opens.
5. Edit the document as needed to add or remove sections or pages.
6. Follow the steps below to create a visitor's pass and share the portfolio.

Sharing your portfolio with non-LiveText accounts (friends, potential employers, etc.)

1. Click the Tools button near the top of the window.
2. Click the Visitor Passes tab.
3. Click the New button and give the visitor type a Title (eg, "Mom and Dad").
4. Note the 8-character Visitors Pass that LiveText generates.
5. Click the Documents button near the top of the window.
6. Open the portfolio you want to share.
7. Click Share near the top of the window.
8. Click Advanced Sharing Options.
9. Click the Visitors tab.
10. Select the desired visitor from the Choose Visitor popup menu and click Add.
11. Notify your visitor(s) to go to livetext.com and to enter the visitor's pass (generated above) in the Visitor Pass Area section on the front page.
12. To "unshare" your document at a later date, click Tools at the top, click the Visitor Passes tab, and make the desired changes.