Student Employment Information for Supervisors

Lawrence University's Student Employment Program promotes the part-time employment of students during periods of enrollment. The program is designed primarily for those students who have "demonstrated financial need," but is available to all students whether or not they are receiving financial aid.

Preference and priority for employment is given to students who received Federal Work-Study or Campus Employment as part of their financial aid. Students are encouraged to seek employment as early in the academic year as possible.

Post a Student Employment Position

Supervisor New Hire Checklist

Frequently Asked Questions

 

 

Supervisor New Hire Checklist

When hiring a student, supervisors must do the following:

  1. Set-up the student's information in Voyager and submit to the Payroll Office:
  2. Make sure that all students hired have submitted their I-9 & W-4 forms to the Payroll Office (111 Brokaw Hall).
    • If not already on file with Lawrence, an I-9 must be completed within 3 days of hiring a student.
    • To verify that a student has completed an I-9, contact Lori Walters at x6539 or Lisa Van Zeeland at x6723 in the Payroll Office.

Students will not have access to their time sheet in Voyager until after Steps 1 & 2 above have been completed.

 

Frequently Asked Questions

How do I post a job opening online?
Complete the Job Posting Request Form and email it to financial.aid@lawrence.edu. Student employment opportunities are posted online at lawrence.edu/dept/finaid/work.shtml. Once a position is filled, a follow up email must be sent to the Financial Aid Office requesting that the posting be removed. 

How do I approve hours worked for my student employees?
Through Voyager Web Time Entry (WTE), supervisors verify student hours worked. For detailed instructions on how WTE works, please visit lawrence.edu/dept/hr/wte/.

What forms must be completed before students can work on campus?
Student employment forms are available here. As required by law, a student must complete an I-9 Form prior to working on campus. Along with the I-9 form, a student must provide appropriate identification to verify eligibility to work as well as to establish identity. The I-9 form need only be completed once while working at Lawrence. Additionally, a W-4 Form must be completed by the student prior to working. The W-4 Form is valid for the the duration of the student's employment at Lawrence unless they would like to change their withholding.

A student will not be able to access their time sheet in Voyager until they have completed an I-9 Form.

How many hours a week a student work?
Although a student can work numerous jobs on campus simultaneously, he or she cannot work more than 20 hours per week during any periods of enrollment. If a student exceeds 20 hours, they will receive a warning. The second infraction will result in the student losing his or her privileges to work on campus for the remainder of the academic year.

During periods of non-enrollment (i.e., winter or spring break) students can work up to 40 hours per week.

When do students get paid?
Student employees are paid bi-weekly. Click here for the Payroll Schedule. Time sheets must be submitted through Voyager to the Payroll Office at the end of each pay period. If the time sheet is not received on time or is completed incorrectly, payment will be delayed.

How do students find out about jobs on campus?
Students can look for jobs on the Lawrence website under the Student Employment Opportunities link on the Financial Aid Office page.

There are also a number of community service positions available.  Students must have Federal Work-Study (listed as part of their financial aid) to work in one of the community service positions.

How do I learn more about student employment?
Review the Student Employment Handbook or contact the Financial Aid Office at x6583 or financial.aid@lawrence.edu.