Welcome to Lawrence University Student Employment!
The Lawrence University Student Employment program includes both the Federal Work Study (FWS) program and the Campus Employment (WORK) program.
- FWS, a federally funded program, encourages the part-time employment of needy undergraduate students to help pay for their education and to involve students in community service activities.
- WORK, a program funded by Lawrence University, offers part-time employment to undergraduates to help defray their educational expenses.
A FWS or WORK award represents an opportunity to earn funds to assist you in meeting the cost of your education. The actual amount of money you receive depends on the number of hours you work each week and the wage rate you are paid. You will receive a biweekly paycheck for hours worked. You may use the money to meet living expenses, purchase books, or apply it toward an outstanding balance on your student account. To have your earnings applied directly toward your student account, you must complete an "Authorization for Payroll Deduction" form available in the student account office in Brokaw Hall.
Students who have been awarded FWS or WORK are encouraged to seek employment early in the academic year. Preference and priority for empoyment is given to students whose financial aid award includes FWS or WORK. Students may not earn more than the amount stated on their Award Notification.
Looking for a job? Click here to search for a student employment opportunities.
Forms and Information
I-9 --> All employees must file an I-9 Form prior to beginning work at Lawrence. Students must bring their original documentation to the Payroll Office in Brokaw Hall and complete the I-9 Form there on or before their first day of work.
W-4 Form --> All employees must file this form prior to beginning work at Lawrence. The completed form should be delivered to the Payroll Office.
2009-10 Student Employment Handbook
Student Employee Responsibilities
In addition to providing students with financial assistance and skill development, student employment will help students learn some of the basic responsibilities associated with employment. This important part of career development can be enhanced by any job, whether it is on or off campus. Student employees will assume normal employee responsibilities as follows:
- Participate in a Job Search.
- Report promptly to your work site and supervisor.
- Become familiar with job duties, quality, and quantity of work expected.
- Adhere to the mutually agreed upon work schedule.
- Submit your time sheet through Voyager on the last day of each pay period.
- Complete a Federal I-9 Form, which verifies identity and eligibility to legally work in the United States, on or before your first day of work on campus.
- Complete a W-4 (Federal Withholding Tax Form) in the Student Employment Office before you begin working on campus for the first time.
- Keep your supervisor informed of any schedule deviation.
- Report all on-the-job injuries or illnesses promptly to your supervisor.
- Maintain good work performance.
Federal Work Study Community Service Partnership
Through the the FWS Community Service Partnership program, students with federal work study awards are able to earn their money through a community service work experience. Federal guidelines restrict placements to non-profit, non-partisan, and non-religious organizations.
The program's policies are as follows:
- Only students with federal work study awards may participate.
- Student earnings cannot exceed their federal work study award.
- Students will be employed and paid by the community service organization.
- The community service organization may require background checks, TB tests, etc.
- There are no funds for summer participation.
How many hours a week can I work?
The amount of your student employment (federal work study or campus employment) award determines how many hours a week you may work. Use the following formula to determine the maximum number of hours per week you may work::
(Student Employment Award / Weeks in the Term) / Estimated Hourly Wage = # of Hours Per Week
($2,400 / 30 weeks) / $7.25 per hour = 11 hours per week
Although a student can work numerous jobs on campus simultaneously, he or she cannot work more than 20 hours a week during any periods of enrollment. If a student does exceed 20 hours in a week, they will receive a warning. The second infraction will result in the student losing his or her privileges to work on campus for the remainder of the academic year.
During periods of non-enrollment (i.e., winter or spring break) students can work up to 40 hours per week.
When do I get paid?
Student employees are paid bi-weekly. Time sheets MUST be submitted through
Web Time Entry (WTE) to the Payroll Office at the end of each pay period. To
learn how WTE works, please visit
http://www.lawrence.edu/dept/hr/wte/. If the time sheet is not received on time or is completed incorrectly, the student's check will be delayed.
Summer Employment
The Summer Employment Program is administered by the Human Resource Office from mid-June through August. Employment may be full-time or part-time. More information about Summer Employment will be availalble in spring term.
