Student Employment Information for Supervisors

Lawrence University's Student Employment Program promotes the part-time employment of students during periods of enrollment. The program is designed primarily for those students who have "demonstrated financial need," but is available to all students whether or not they are receiving financial aid.

Preference and priority for employment is given to students who received Federal Work-Study or Campus Employment as part of their financial aid. Students are encouraged to seek employment as early in the academic year as possible.

 

Post a Student Employment Position

Supervisor New Hire Checklist

Frequently Asked Questions

 

Supervisor New Hire Checklist

When hiring a student, supervisors must do the following:

  1. Submit student hire information through Voyager.
  2. Make sure that all students hired have completed their I-9 & W-4.
    • If not already on file with Lawrence, an I-9 must be completed within 3 days of hiring a student.
    • To verify that a student has completed an I -9, contact Lori Walters at x6539 or Lisa Van Zeeland at x6723.

Students will not have access to their time sheet in Voyager until after Steps 1 & 2 above have been completed.

 

Frequently Asked Questions

How do I post a job opening online?
Student Employment opportunities can be posted online by emailing a job posting to financial.aid@lawrence.edu. You are encouraged to create your own "eye catching" job positing; however, you can submit a Student Employment Job Posting if you prefer to do so. Once a position is filled, a follow up email must be sent to the Financial Aid Office requesting that the posting be removed. 

How do I approve hours worked for my student employees?
Through Voyager Web Time Entry, supervisors verify student hours worked. For detailed instructions on how WTE works, please visit http://www.lawrence.edu/dept/hr/wte/.

What forms must students complete before working on campus?
As required by law, a student must complete an I-9 form prior to working on campus. Along with the I-9 form, a student must provide appropriate identification to verify eligibility to work as well as to establish identity. The I-9 form need only be completed ONCE while working at Lawrence. Additionally, a W-4 form must be completed by the student prior to working. The W-4 is valid for the the duration of the student's employment at Lawrence unless they would like to change their withholding.

A student will not be able to access their time sheet in Voyager until they have completed an I-9.

How many hours a week a student work?
Although a student can work numerous jobs on campus simultaneously, he or she cannot work more than 20 hours a week during any periods of enrollment. If a student does exceed 20 hours, they will receive a warning. The second infraction will result in the student losing his or her privileges to work on campus for the remainder of the academic year.

During periods of non-enrollment (i.e., winter or spring break) students can work up to 40 hours per week.

When do students get paid?
Student employees are paid bi-weekly. Time sheets must be submitted through Voyager to the Payroll Office at the end of each pay period. If the time sheet is not received on time or is completed incorrectly, the student's check will be delayed.

How do students find out about jobs on campus?
Students can look for jobs on the Lawrence website under the Student Employment Opportunities link on the Financial Aid website.

There are also a number of community service positions available.  Students MUST have Federal Work Study in their financial aid package to work in one of the community service positions.  Available positions can be accessed through Voyager.

How do I learn more about student employment?
Review the Student Employment Handbook or contact the Office of Financial Aid at (920) 832-6583 or financial.aid@lawrence.edu.