Lawrence University's Student Employment Program promotes the part-time employment of students
during periods of enrollment. The program is designed primarily for those students who have demonstrated financial need and require the earnings to pursue a course of study,
but is available to all students whether or not they are receiving financial aid
Preference and priority for employment is given to students receiving financial aid whose aid award includes federal work study or campus employment. Students are encouraged to seek employment as early in the academic year as possible.
Below is a list of Frequently Asked Questions to assist supervisors with Lawrence's Student Employment Program.
What forms must a supervisor complete before hiring a student?
Supervisors must complete a
Student Requisition Form and submit this form to the Financial Aid Office. In
addition, a Student Hire form must be completed for each student hired.
How do I know what job number and pay rate to use?
A list of job numbers, job descriptions, and pay grades can be downloaded in
PDF format by clicking
here.
How do I have a job posted online?
Student Employment opportunities can be posted online by emailing a request
to financial.aid@lawrence.edu. A
Student Requisition Form should be on file with the Financial Aid Office for
each job type posted and/or hired. Once a position is filled, a follow-up email
should be sent to have the posting removed. Requests to have student jobs
posted can be sent at any time during the academic year.
How do I sign off on hours worked for my student employees?
Supervisors verify student hours worked through Web Time Entry (WTE).
For detailed instructions on how WTE works, please visit
http://www.lawrence.edu/dept/hr/wte/.
What forms must students complete before working on campus?
As required by law, a student must complete an I-9 form prior to working on campus. Along with the I-9 form, a student must provide appropriate identification to verify eligibility to work as well as to establish identity. The I-9 form need only be completed ONCE while working at LU. Additionally, a W-4 form must be completed by the student prior to working. The W-4 is valid for the the duration of the student's employment at LU unless they would like to change their withholding.
How many hours a week a student work?
Although a student can work numerous jobs on campus simultaneously, he or she
cannot work more than 20 hours a week during any periods of enrollment. If a
student does exceed 20 hours, they will receive a warning. The second infraction
will result in the student losing his or her privileges to work on campus for
the remainder of the academic year.
During periods of non-enrollment (i.e., winter or spring break) students can work up to 40 hours per week.
When do students get paid?
Student employees are paid bi-weekly. Time sheets MUST be submitted through
Web Time Entry (WTE) to the Payroll Office at the end of each pay period. If the time sheet is not received on time or is completed incorrectly, the student's check will be delayed.
How do students find out about jobs on campus?
Students can search for jobs through
Voyager
by accessing the Search Student Employment Opportunities tab.
There are also a number of community service positions available. Students MUST have Federal Work Study in their financial aid package to work in one of the community service positions. Available positions can be accessed through Voyager.
How do I learn more about student employment?
Review the Student Employment Handbook
or contact the Office of Financial Aid at 920-832-6583 or
financial.aid@lawrence.edu.