Lawrence University

New Employee Safety Orientation

6/17/2010 Rev.06

Lawrence University Safety Goal

Lawrence’s goal is to provide a safe work environment by:

• Encouraging employees to be proactive in Safety.
• Encourage employees to report unsafe conditions.
• Encourage employees to make safety related suggestions.

Safety Awareness

To ensure Lawrence is a safe place to work, the university has developed environmental, health and safety policies. The rules in these policies shall be followed to ensure your own safety and the safety of your fellow employees.

Safety is everyone's responsibility and if we work together we can provide a safe workplace for all faculty, staff, students and guests of Lawrence.

Lawrence is committed to safety and encourages employee's involvement in the safety process. So if you have ideas, suggestions, concerns, or questions, we want to hear them. Let your supervisor know or drop them off in the suggestion box in the Facility Services building on the first floor.

Please report safety concerns or issues: contact Sandy Isselmann at ext. 6541 or Patty Leiker at ext. 6543

Security

Lawrence has a full time Security Department.  The Security officers are here 24 hours a day, 7 days a week.  They can be contacted anytime 24/7 at 832.6999 or on campus phones at ext. 6999.

Thefts

Please do not leave money or other valuables unattended at your work station. Do not bring expensive items to work. Lock your desk drawers when you leave. Lawrence is not responsible for personal items that are stolen. If you do have something that is stolen, contact Security at ext. 6999 to report it.

Safety Committee

The Safety Committee’s mission is to promote and encourage a safe and healthy work environment at Lawrence University. The goals of this committee are:

• To develop, administer, and monitor the safety program.
• To reduce injuries and illnesses.
• To improve safety within the work environment.
• To communicate safety to all employees, students, visitors, and contractors.

The committee members are employee volunteers. The current members and the areas they represent are:

Sandy Isselmann ‑ Human Resources Director - sandy.isselmann@lawrence.edu

Patty Leiker - Associate Director of Human Resources – patty.leiker@lawrence.edu

Dan Meyer – Director of Facilities Services – daniel.r.meyer@lawrence.edu

Nancy Truesdell – Vice President for Student Affairs and Dean of Students – nancy.d.truesdell@lawrence.edu

Contents:

1.0  Emergencies at Lawrence University

1.1  Fire Prevention and Life Safety (Smoking Policy)

1.2 If you detect a fire...

1.3  Tornadoes, Severe Storms Safety

1.4  First Aid

1.5 Bloodborne Pathogens

1.6  Slip and Fall Prevention

1.7 Preventing Heat Stress

2.0  Reporting of Accidents/lnjuries/Near Misses

2.1  OSHA Log

2.2  Workman's Compensation

3.0  Hazard Communication Program

3.1  Personal Protective Equipment

3.2  Hand Protection

3.3  Head and Face Protection

3.4  Hearing conservation Program

4.0  Ergonomics & Computer User Tips to Reduce Stress

4.1  Back Safety

4.2  Equipment Operation

4.3  Powered Industrial Equipment

4.4  Lockout/Tagout Program

4.5  Confined Spaces

5.0  Travel and Transportation Policy and Vehicle Use and Parking lot Safety

5.1 Sexual Assault or Sexual Violence Policy Statement

NO SMOKING Policy in any Lawrence University building as of July 1^st 2004

1.0    Emergencies at Lawrence University

If there is a medical emergency dial 9‑911, then dial Security at ext. 6999.

If there is a major accident dial 9‑911, then dial Security at ext. 6999.

If you notice a chemical spill or natural gas leak contact Facility Services at ext. 6602 or Security after hours and on weekends at ext. 6999.

A slight smell of gas was noticed outside the front entrance, on the west side of Trever, WE energies was contacted, and after applying a soapy solution a small leak was detected by the service person.	Security noticed a steam leak on the southwest side of Main Hall. They called the after hours number for assistance. The supply valve feeding steam to Main Hall was located in the basement of Youngchild and closed.

If you have dialed 9‑911 by mistake, don't hang up. Remain on the line and tell the operator you made a mistake. This will prevent emergency personnel from responding.

Other Emergencies

The University has prepared for other emergency situations which may occur at our campus.

If another type of emergency would occur, people affected would be advised of what to do. At that time, they would be informed of the type of emergency and where they should go to obtain safety.

LU Alert messages are set out and delivered to cell phones, landline phones and to e-mail accounts.

Other emergencies include, but are not limited to:

· Bomb Threat

· External Accidents (accident on roadways, etc.)

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1.1 Fire Prevention and Life Safety

In order to prevent firesfrom starting, a Fire Prevention Plan has been instituted to control the environment on campus as much as possible. To reduce the risk of danger to life and property the following procedures and polices are in affect.

No SMOKING policy in any Lawrence University owned, leased, or operated buildings, or vehicle. (July 1, 2004)

There are buildings on campus that are posted with a 25 foot no smoking Halo.

NO Smoking Policy

Open flames are prohibited in any Lawrence owned or leased building unless used in a controlled situation, a Hot Work Permit is required for any work creating excessive heat, sparks or flame.

All of the buildings on campus have a fire detection and notification system present. The majority of the buildings are monitored internally by Campus Security. A few buildings are monitored by Permar Security, an outside monitoring Service.

Grills used on campus must be at least 15 feet away from any building door or window to prevent false alarms. Grills may not be used on porches of student residences.

(Example of an outdoor grill at Alexander Gym, it is located right under the fresh air intake vent)

Permits are required from the AFD, before individuals or groups are allowed to have an outdoor fire.

Fireplaces in small houses and in individual dorm rooms not in the common areas have been boarded up to prevent use.

Employees must keep clear and accessible:

· All aisles/hallways, emergency exits

· Fire Extinguishers (3 foot clearance)

· Electrical Panels (3 foot clearance)

Fire doors are not allowed to be blocked open, except for brief moments to move equipment and/or furniture through.

Good housekeeping and proper storage are important parts to our fire prevention and life safety program. A safe work environment is a clean work environment.

The following items are prohibited in student rooms: any open flame, lighters, candles, fog machines, lanterns, oil lamps, hot plates, grills, corn poppers, electric heaters, electric irons, microwave ovens, and toaster ovens.

Tapestries or ceiling mounted posters are prohibited in student rooms.

Do not leave kitchens, microwave ovens, ovens/stoves, or woks unattended while cooking. Always make sure everything is turned off and allowed to cool before leaving.

No unattended cooking on campus, burnt popcorn is the number one cooking error.

1.2 If you detect a fire and the fire alarm system has not been activated :

· Activate the fire alarm by pulling a fire alarm pull station (located by exit doors).

· Once a pull station is activated, the fire horns will sound.

· Evacuate the building.

· Only persons trained in using fire extinguishers are authorized to use them.

When the fire alarm is sounding:

· If time permits, always turn off the equipment you are operating.

· If you are on the phone, politely end the call.

· Leave the building using the nearest accessible exit route.

· Report to your designated head count location.

· Check in with your supervisor.

· You should remain in the head count location until you are given further instructions.

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Note: Know where your head count location is. All head count locations are listed below. If you have any questions, ask your supervisor.

Buildings in bold have a backup generator          

Blue Highlight Buildings w/ Sprinkler Systems
Building	Address	Designated Area
Alumni & Music Drama West	319 E. College Ave.	Grassy area between Landis and Brokaw
Conservatory West w / 319 E College	313 E. College Ave.	Grassy area between Landis and Brokaw
Brokaw Hall	115 S. Drew St.	Grassy area between Landis and Brokaw
Landis-Peabody ( w/ Health Center)	124 S. Durkee St.	Grassy area between Landis and Brokaw
Landis Health and Counseling Center	200 S. Durkee St.	Grassy area between Landis and Brokaw
Briggs Hall (Check room 201)	515 E. College Ave.	Brick area south of Main Hall
Science Hall - Panel Bsmt rm 003	421 E. College Ave.	Brick area south of Main Hall
Youngchild Hall - shares FACP panel	511 E. College Ave.	Brick area south of Main Hall
Buchanan KewitWellness Center (Rec) Caps	525 E College Ave.	Concrete area by Memorial Union
Sampson House	521 E College Ave.	Grassy area in front of house
Memorial Union	615 E. College Ave.	Concrete area north of Memorial Union
Main Hall (walk Test Bsmt 004)	501 E. College Ave.	Grassy area between Main Hall and Library
Jason Downer Commons	724 E. Alton St.	Grassy area west of Jason Downer
Diversity Center	207 S. Meade St.	Center of quad
Alexander Gymnasium	1100 E. South River St.	Grassy area in center of parking lot
Colman Hall	212 S. Durkee St.	Grassy area between Landis and Brokaw
Ormsby Hall	401 E. College Ave.	Grassy area in front of Ormsby (north side)
Hiett Hall (walk test L101) check caps	403 E. College Ave.	Area between Ormsby and Science Hall
Kohler Hall (Dry standpipe)	718 E. Alton St.	Grassy area west of Jason Downer
Plantz Hall	600 E. College Ave.	North side of Plantz Hall parking lot
Sage Hall	723 E. Boldt Way	Center of quad
Trever Hall	815 E. South St.	Grassy area west of Trever Hall
Small Student House	300 S. Meade St.	Executive House parking lot near dumpster
Small Student House	813 E. John St.	Executive House parking lot near dumpster
Seelee G. Mudd  Library -Permar	611 E. College Ave.	Grassy area between Main Hall and Library
Wriston Art Center -Permar	613 E.College Ave.	Grassy area between Main Hall and Library
Physical Plant / Boiler House	235 E. Water St.	Parking lot

Building	Address	Designated Area
Memorial Chapel -Permar Shattuck(500)	510 E. College Ave.	Concrete area between Music Drama and Chapel
Music-Drama Center -Permar	420 E. College Ave.	Concrete area between Music Drama and Chapel
Lawrence Academy of Music -Permar	100 S. Water St.	Parking Lot
Wilson House	706 E. College Ave.	Gassy area east of parking lot
Mursell House	422 E. Washington Ave.	Gassy inbetween Mursell house and ABC House
ABC House (15 units) 731-5380	416 E. Washington Ave.	Gassy inbetween Mursell house and ABC House
Waterman	209 N.Union St.	Grassy area east of Chapel
Small Student House	122 N. Union St.	Grassy area east of Chapel
Small Student House	128 N. Union St.	Grassy area east of Chapel
Small Student House	203 N. Union St.	Grassy area east of Chapel
Small Student House	217 N. Union St.	Grassy area east of Chapel
Small Student House	221 N. Union St.	Grassy area east of Chapel
Guest House	228 N. Park Ave.	Grassy area in front of house
President's House  832-6524	229 N. Park Ave.	Grassy area in front of house
Guest House	224 N. Park Ave.	Grassy area in front of house
Faculty Housing	216 N. Park Ave.	Grassy area in front of house
Building	Address	Designated Area
New Campus Center
Raymond House	118 S. Lawe	Grassy area north of house
Q1 - Phi Delta Theta - Ansul 3lb.	711 E. Alton St.	Center of quad
Q6 - Draheim House	733 E. Alton St.	Center of quad
Sabin House	739 E. Alton St.	Center of quad
Q2 - Phi Kappa Tau - Ansul 3lb.	206 S. Lawe St.	Center of quad
Q3 - Delta Tau Delta - Ansul 3lb.	218 S. Lawe St.	Center of quad
Q4 - Beta Theta Pi - Ansul 3lb.	712 E. Boldt Way	Center of quad
Q5 - Sigma Phi Epsilon - Ansul 3lb.	726 E. Boldt Way	Center of quad
Small Student House	738 E. Boldt Way	Center of quad
International House	739 E. Boldt Way	Center of quad
Small Student House	741 E. Boldt Way	Center of quad
Small Student House	742 E. Boldt Way	Center of quad
Whiting Ct. Apartments (Gray Bldg.)	1206 E. South River	Parking lot

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1.3 Tornadoes, Severe Storms Safety

Knowing what to do when you see a tornado, or when you hear a tornado warning, can help protect you and your family. During a tornado, people face hazards from extremely high winds and risk being struck by flying and falling objects. After a tornado, the wreckage left behind poses additional injury risks. Although nothing can be done to prevent tornadoes, there are actions you can take for your health and safety.

Signs of an Approaching Storm
Some tornadoes strike rapidly, without time for a tornado warning, and sometimes without a thunderstorm in the vicinity. When you are watching for rapidly emerging tornadoes, it is important to know that you cannot depend on seeing a funnel: clouds or rain may block your view. The following weather signs may mean that a tornado is approaching:

• A dark or green-colored sky.
• A large, dark, low-lying cloud.
• Large hail.
• A loud roar that sounds like a freight train.

If you notice any of these weather conditions, take cover immediately, and keep tuned to local radio and TV stations or to a NOAA weather radio.

Taking Shelter
Your family could be anywhere when a tornado strikes--at home, at work, at school, or in the car. Discuss with your family where the best tornado shelters are and how family members can protect themselves from flying and falling debris.
The key to surviving a tornado and reducing the risk of injury lies in planning, preparing, and practicing what you and your family will do if a tornado strikes. Flying debris causes most deaths and injuries during a tornado. Although there is no completely safe place during a tornado, some locations are much safer than others.

Office Buildings, Schools, Hospitals, Churches, and Other Public Buildings
Extra care is required in offices, schools, hospitals, or any building where a large group of people is concentrated in a small area. The exterior walls of such buildings often have large windows.
If you are in any of these buildings--

• Move away from windows and glass doorways.
• Go to the innermost part of the building on the lowest possible floor.
• Do not use elevators because the power may fail, leaving you trapped.
• Protect your head and make yourself as small a target as possible by crouching down.

Long-Span Buildings

• A long-span building, such as a shopping mall, theater, or gymnasium, is especially dangerous because the roof structure is usually supported solely by the outside walls. Most such buildings hit by tornados cannot withstand the enormous pressure. They simply collapse.
• If you are in a long-span building during a tornado, stay away from windows. Get to the lowest level of the building--the basement if possible--and away from the windows.
• If there is no time to get to a tornado shelter or to a lower level, try to get under a door frame or get up against something that will support or deflect falling debris. For instance, in a department store, get up against heavy shelving or counters. In a theater, get under the seats. Remember to protect your head.

If a tornado watch is in place, or if a funnel cloud is spotted, the Emergency Broadcasting System will be activated and warnings for affected areas will be given. (Most severe storms come from the southwest and move between 20 and 40m.ph. towards the northeast.)

If a Tornado Warning is issued for Outagamie County, the city of Appleton will inform the residents using the tornado siren. Students, faculty, and staff should report to a designated tornado shelter or the lowest level of the building and away from windows. Usually the sturdiest part of a building away from windows, is located in the basement or lower level stairwells.

During the week Monday through Friday during severe weather, the Facility Services office (or an authorized back up person) monitors the weather.

On second and third shifts, Security monitors the weather.

If a Tornado or severe storm warning siren occurs:

· Proceed immediately to the closest shelter, usually the lowest level in a building and away from all windows.

· If you are out of your work area, respond to the closest shelter.

· Do not leave the building you are in, stay in your shelter until all clear is announced.

· Tornado and severe storm training is conducted on an annual basis.

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1.4    First Aid

The Security Officers and employee volunteers are trained in first aid and CPR.

AED at Music Drama by reception area

For Emergency situations we rely on Theda Care, St. Elizabeth and Appleton Medical Center. However, employees who are injured on the job can seek medical treatment from any health/medical provider.

Eye wash stations are provided in areas where there is a chance for eye injuries from chemicals or flying objects. Use of eye wash stations should be reported to your supervisor.

1.5    Bloodborne Pathogens

Bloodborne Pathogens are viruses present in human blood and body fluids that can cause disease in humans, like Hepatitis B and the Aids Virus.

Whenever blood or body fluid is present, you should abide by universal precautions ‑treat all such substances as infected. Employees discovering spilled blood or body fluids should not attempt to clean it up, but should notify their supervisor.

At Lawrence we have employees who are trained and who have the necessary personal protective equipment to clean up such spills. Contact a custodian or security if a blood spill needs to be cleaned up in your area.

Since some viruses can live on work surfaces for up to two weeks, it is vital that all contaminated areas be cleaned and disinfected properly.

Sharps containers are located throughout campus to dispose of contaminated razor blades or needles. These items should never be disposed of in the normal trash.

If you feel you have been exposed to another employee's blood or body fluid, contact Human Resources at ext. 6543 to ensure that you get the proper medical treatment.

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1.6    Slip and Fall Prevention

Always clean up any spills as soon as discovered, or place floor signs warning others of wet floors until it is cleaned up.

It’s recommended that during the winter time when icy conditions exist, to wear footwear that is slip-resistant until arriving at your work station. Once inside, one can change into dress shoes.

During winter months always watch for and avoid if possible walking over surfaces that appear shinny and dark on asphalt or shinny and clear on concrete. The grounds crew keeps sidewalks salted, but sometimes areas can melt and then refreeze if weather conditions change quickly.

Always report any slip and/or fall to your supervisor, and the location where the incident happened, and the condition of the surface at the time. With this information we can try to eliminate future incidents.

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1.7   Heat Stress Prevention

Preventing Heat Stress

Even though Wisconsin summer temperatures are usually lower than the southern states, when the temperature rises so does the danger of heat exhaustion. The combination of heat, humidity and physical labor brings special hazards for those exposed to these conditions. Elevated body temperatures can cause problems as simple as physical discomfort or as serious as death. For anyone who must work outdoors or indoors where there is little or no air conditioning, a wave of extreme heat can turn the workplace into a dangerous environment.

Important Terms to Understand

Heat wave: Prolonged period of excessive heat and humidity. The National Weather Service steps up its procedures to alert the public during these periods of excessive heat and humidity.

Heat index: A number in degrees Fahrenheit (F) that tells how hot it really feels when relative humidity is added to the actual air temperature. Exposure to full sunshine can increase the heat index by 15 degrees F.

Category	Heat Index	Possible heat disorders for people in high risk groups
Extreme Danger	130°F or higher (54°C or higher)	Heat stroke or sunstroke likely.
Danger	105 - 129°F (41 - 54°C)	Sunstroke, muscle cramps, and/or heat exhaustion likely. Heatstroke possible with prolonged exposure and/or physical activity.
Extreme Caution	90 - 105°F (32 - 41°C)	Sunstroke, muscle cramps, and/or heat exhaustion possible with prolonged exposure and/or physical activity.
Caution	80 - 90°F (27 - 32°C)	Fatigue possible with prolonged exposure and/or physical activity.

HEAT EXHAUSTION - Feeling weak or dizzy? Dizziness, weakness, nausea, vomiting, profuse sweating, extreme thirst and headaches are all symptoms of heat exhaustion. Over‑exposure to heat or over‑exertion in high temperatures causes it and immediate attention is crucial.

• Treatment: Get the person out of the heat and into a cooler place. Remove or loosen tight clothing and apply cool, wet cloths, such as towels or sheets. If the person is conscious, give cool water to drink. Make sure the person drinks slowly. Give a half glass of cool water every 15 minutes. Do not give liquids that contain alcohol or caffeine in them, as they can make conditions worse. Let the victim rest in a comfortable position with their feet elevated slightly, and watch carefully for changes in his or her condition. Heat exhaustion is a more serious reaction than heat stress and recuperation can take longer. Heat exhaustion victims should be treated immediately, it is usually not life threatening.

HEAT STROKE - By far the most serious heat‑related condition, heat stroke CAN kill. The importance of avoiding the level of exposure to heat that can lead to heatstroke cannot be overemphasized. Heat stroke is marked by cessation of sweating and extremely high body temperature as high as 105 degrees F. Victims are often disoriented and confused. Their skin may be hot to the touch. Effects of heat stroke also include nausea, vomiting, seizures and shortness of breath. Collapse is not uncommon and death is distinctly possible.

· Treatment: Help is needed fast. Call 9-1-1, heat stroke is a life-threatening situation. Contacting emergency medical personnel as soon as possible.. Move the person to a cooler place. Quickly cool the body. Immerse victim in a cool bath, or wrap wet sheets around the body and fan it. Watch for signals of breathing problems. Keep the person lying down and continue to cool the body any way you can. If the victim refuses water or is vomiting or there are changes in the level of consciousness, do not give anything to eat or drink.

2.0    Reporting of Accidents/lnjuries/Near Misses

• All accidents, injuries, and near misses are to be reported to your supervisor.
• Your supervisor will investigate all reported incidences and forward a completed

accident investigation report to Human Resources. The Environmental Health & Safety Director will then investigate the incidence further if more information is needed. The main focus will be on prevention, what can be done to prevent future events.

What is an Accident?

· It is an unexpected event.

· May or may not result in an injury.

Pictures of a car accident, the driver was drinking, and going to fast around curve.

Picture of a tree limb that broke off during a storm.

What is an Injury?

· Some form of bodily harm.

Picture of hands with frostbite.

· All injuries, no matter how minor should be reported.

What is a Near Miss?

· An accident or injury which almost happened.

Why do you need to report these situations?

· To verify you are okay, and to get the proper medical treatment, if needed.

· So equipment can be checked to verify it's operating properly.

· To ensure proper documentation is completed, if further medical problems occur.

· So the incident can be investigated to prevent it from happening again.

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2.1    OSHA Log

The University is required to keep a log of all injuries which are considered reportable by OSHA. The Human Resources department maintains the OSHA log and completes all necessary reports.

The OSHA summary log can be reviewed by contacting Human Resources. A copy of the prior year's summary log is posted outside of Human Resources on the 2nd floor of Brokaw Hall.

2.2    Workman's Compensation

United Heartland is our workman's compensation carrier.

They handle our case management for all workers' compensation claims. If you're injured on the job, they will be contacting you directly to discuss your injury. They will follow your treatment plan to ensure you are receiving adequate treatment.

All medical bills which occur from a workplace injury are sent to United Heartland, they have access to all medical files that are a result of the injury.

All claims are handled according to state regulations and proper insurance practices. Filing a false workman's compensation claim is illegal, and will result in disciplinary action.

3.0    Hazard Communication Program

It is a requirement that all employers inform their employees what chemicals are present in the workplace, and how they can protect themselves from hazards associated with those chemicals.

You can read or review our written Hazard Communication Program online, or receive a copy from the Environmental Health & Safety Director.

A complete inventory of chemicals and its MSDS is maintained by the Chemical Lab Supervisor has a complete online database. Employees may obtain an updated list upon request, by contacting the EHS Director office at ext.6575.

Lawrence relies on the manufacturer's testing to determine the hazards that the chemical poses and the protection required to prevent against such hazards.

Employee Rights:

• Right to have access to MSDSs.
• Right to have access to the written hazard communication program.
• Right to refuse to work with chemicals that you have not been trained on, or if a MSDS is not available.

Employee Responsibilities:

• Participate in training.
• Follow MSDSs for safe handling instructions of chemicals.
• Ask questions and review MSDSs, when you are unclear about information or instructions on proper use.

Every building on campus uses some type of chemical, from mild cleaners to the treatment chemicals used for the boilers.

Samples of chemicals that are on site.

Cleaners, gases, inks, paints, solvents, and others, as necessary.

Where do you find information on chemicals?

· Hazard Communication Labels

· Material Safety Data Sheets (MSDS)

Labels

When possible, Lawrence relies on the manufactures label to provide employees with preliminary information. However, sometimes containers need to be re‑labeled:

• If the previous label comes off or is no longer readable.
• If the chemical substance was transferred from one container to another. 
• If the container does not have a label.

When re‑labeling is necessary, we use the uniform labeling system developed by the National Fire Protection Association (NFPA)

Material Safety Data Sheets (MSDS)

Where are MSDS's LOCATED?

MSDS’s are located in each department in which chemicals are used, and on the Chemical Lab Supervisor's chemical database or through the EHS Director’s office at ext.6575..

Chemicals can pose both a health hazard and a physical hazard.

Every hazardous chemical in the chemical has an MSDS sheet on file.

Program Highlights:

• All new chemicals and chemical samples must have a MSDS on site before or when the chemical is delivered.
• Upon arrival of the substance, the department verifies the chemical is approved and that an MSDS is on file.
• Departments will verify that labels are present, and will re‑label if necessary.
• Departments will conduct periodic inspections to verify proper labeling, and that a MSDS is available.

• Departments that utilize chemicals on a regular basis will conduct job‑specific training.

Chemical Spills

Chemical spills which occur during use can be cleaned up by the employee if:

• They know what the chemical is.
• They know how to properly clean up the chemical.

Chemical spills which cannot be cleaned up by the employee in the immediate area, or which pose a fire or health risks are to be reported to the supervisor and/or ext. 6999.

If an outside response is needed, the Outagamie Hazmat Team will be contacted to clean up the spill.

If an evacuation of a building is required, employees will be informed and directions will be given for evacuation.

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3.1    Personal Protective Equipment

Depending on your job duties, you may be issued personal protective equipment (PPE).

Personal protective equipment is required to protect you from workplace hazards.

Examples of hazards

It is your responsibility: to wear this equipment when required, and to notify your supervisor if it becomes defective.

If you are performing a new task, it needs be analyzed. The first step will be to try and eliminate or reduce any risk when working with that chemical. Check with your supervisor and verify that the proper personal protective equipment will protect you from any hazards present.

3.2    Hand Protection

Some employees are required to wear hand protection to prevent hand injuries from hazards associated with: chemicals, lacerations, burns.

Types of personal protective equipment include:

3.3    Head and Face Protection

Some employees are required to wear head, eye, and/or face protection.

Head and face protection prevents hazards associated with:

· Falling or flying objects

· Chemical splashes

· Electricity

Types of personal protective equipment provided include:

· Chemical goggles for protection of chemical splashes.

· Spectacles for impact protection.

· Face shields for impact, chemical, and dust protection.

· Head protection for falling objects and electrical hazards.

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3.4    Hearing Conservation Program

Engineering Controls

Every reasonable effort will be made to eliminate or control excessive noise generation by using engineering controls. General engineering principles used to reduce noise levels include maintenance, substitution of machines, parts of processes, isolation of the employee (booth), reduction of the fluid flow or turbulence, reduction of sound wave transmission through solids (flexible mounting, shaft coupling, lagging pipes and ducts, etc.) and reduction of sound wave transmission through air (insulate or enclose machines, baffles, etc.).

Administrative Controls

Administrative controls can be used in some instances to reduce employee exposure to noise. Administrative controls include rotation of personnel in job locations having high noise levels, limitation of personnel stay times, limited operation of equipment, etc. If engineering measures are not feasible, each station/location will be evaluated on the feasibility of administrative controls to reduce employee exposure.

Identification of noise hazard areas: There are no work areas with noise levels that are constantly at or above 85 dBA.

But there is equipment that operates at or above the 85dBA level.

Carpenter Shop: Powered table saws, miter saws, chop saws, grinders, and lathes.

Grounds crew: lawn mowers, weed trimmers, snow blowers, and tractors.

Tradesmen: chop saws, impact tools.

Hearing protective devices should be used when operating equipment that produces more than 85 decibels of noise.

Noise in the workplace and at home can pose serious hazard to employees.

Noise is measured in decibels and decibel readings are taken throughout campus as needed.

 Hazards of over exposure to noise are:

· Temporary/permanent hearing loss

· Fatigue and stress

· Failure to hear directions and warnings

When information indicates that any employee’s exposure may equal or exceed an 8-hour time-weighted average of 85 decibels, the employer shall develop and implement a monitoring program.

Employees in the following departments are in our hearing conservation program and will undergo yearly audiometric testing and training:

· Grounds

· Boiler

Types of personal protective equipment provided include earplugs and ear muffs.

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4.0    Ergonomics

What is ergonomics?  It means fitting the job to the person.

Computer User Tips to reduce stress

• The Computer monitor: should be 12 to 18 inches away from your face.
• Angle the monitor to prevent a strain on your neck.
• Position the monitor so the middle of the screen is, at eye level.
• Position your keyboard so you can reach all the keys easily with wrists in a neutral or straight position.
• Sit with your back straight, arms and thighs parallel to the floor, and your knees and elbows at a 90 degree angle.
• Changes positions, stretch, and take periodic short breaks.

The purpose is to eliminate injuries caused from stress on the muscles, nerves, and joints.

What are cumulative trauma injuries (CTD's)

· They are repetitive motion or stress disorders.

· They involve pain and damage to muscles, tendons, and nerves in the back, neck, shoulder, wrist, hands, and elbows.

Medical Conditions:

· Tendonitis, Tennis Elbow, Lower Back Pain, Carpal Tunnel

Symptoms to watch for:

· Pain and aches, numbness or tingling, burning, stiffness, weakness

If you have any of these symptoms, report them immediately. Early prevention is the key to reducing the risk of a disabling injury.

What causes theses symptoms?

Awkward postures - typically include repeated or prolonged reaching, twisting, bending, working overhead, kneeling, squatting, and holding fixed positions or pinch grips.

Repetitive motions

Forceful exertions

Pressure points (e.g., local contact stress)

Vibration

Both the total time per work shift and the length of uninterrupted periods of work can be significant in contributing to problems. As repetitive motions, forceful exertions and other contributing factors increase in work tasks, so does the recovery time (i.e., the length and frequency of muscle relaxation breaks) needed to help reduce fatigue and prevent injury.

What can you do to prevent such injuries?

· Avoid the repetitive motions and forceful exertions when possible.

· Take mini breaks (muscle relaxation breaks)

· Use your full hand and all fingers to grasp objects.

· Use both hands instead of just one.

· Use power tools instead of manual tools.

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4.1    Back Safety

Proper sitting position:

· Keep your head directly over your shoulders.

· Relax your shoulders.

· Make sure that your lower back is supported by the curve of the back of the chair.

· Keep your knees at the same level as your hips or slightly lower.

· Sit close to your work to avoid over‑stretching.

Proper standing posture:

· Tuck your chin and relax your shoulders.

· Keep your feet lat least a foot apart and distribute your weight evenly over both feet.

· Stand with one foot elevated to relieve stress on your back, changing positions frequently.

· Move about whenever possible.

Proper sleeping posture:

· Use a firm mattress and a thin soft pillow.

· Sleep on your side or back.

· Avoid taking naps on chairs or sofas.

· Get the proper amount of sleep.

Proper lifting techniques:

· Ask others for help if the item is too heavy or awkward for you (know your limitations, always consider your present condition), or whenever lifting greater than 50 pounds.

· Plan the lift and path with the other person assisting in the lift.

· Keep your feet at least afoot apart to provide a stable base.

· Bend at your knees instead of your waist.

· Have a firm hold on the package.

· Tighten your abdominal muscles.

· Lift with your legs, not your back.

· Keep your back straight as you lift.

· Turn by pivoting your feet, not by twisting your trunk.

4.2    Equipment Operation

Those employees required to operate equipment in their jobs will receive training on such equipment which includes the proper operation and use of safety devices. This training is given by each department involved.

You are to refuse to work on any equipment that you have not been properly trained on, always ask questions if you're not sure about how something works.

4.3    Powered Industrial Equipment

Powered industrial equipment (forklifts, aerial lift trucks, etc.) can only be operated by employees who have received both the classroom and hands‑on training.

Note: Employees who are not trained must not operate this equipment.

Safety measures and detailed training are required to prevent the risk of injury.

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4.4    Lockout/Tagout Program

Lawrence has a lockout/tagout program in place for employees who work on equipment.

Lockout means blocking the flow of energy to a piece of equipment to prevent unexpected start up.

Only authorized employees are permitted to lockout equipment to do repair and servicing work and only qualified employees are authorized to work on electrical equipment.

At Lawrence the locks and tags are marked to identify the individual by name that locked out the piece of equipment.

If your equipment is locked out, do not attempt to re‑start the equipment. Contact your supervisor to learn why the equipment has been locked out.

4.5    Confined Spaces

There are confined spaces on the Lawrence campus. This can also include excavation projects greater than 5 feet deep. Only authorized personnel are permitted to enter these areas.

Firefighters continue to dig for two workers buried when a trench collapsed at a work site at the Millstadt Sewage Treatment Plant on Laurel Street. Photo by Paul Baillargeon on March 10, 2008	Example of device used by contractors at Lawrence to protect trench workers from trench collapse. Photo by Mark Musser taken August 13, 2007

Safety measures and detailed training are required to prevent the risk of injury.

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5.0 Travel and Transportation Policy and Vehicle Use and Parking lot Safety

Follow Lawrence University Vehicle Use Policy guidelines while operating vehicles (Vans, Trucks, golf carts, etc.) 

Sections of the policy include:

Reservations  /  Buses  /  Costs  /  Cancellations  /  Driver Qualifications  /  Driver Responsibility  /  Trips over 200 miles one way  /  Inclement Weather  /  Key Pickup, Vehicle Parking, Key Drop Off  /  Vehicle Maintenance  /  If an accident Occurs  /  Vehicle Rental Insurance  /  Operating Personal Vehicles For University Business

Always wear seatbelts, and maintain a safe distance when following other vehicles.

Do not use cell phones while driving University vehicles, an exception to this rule is allowed for Security officers during emergencies to report to others about an emergency or a safety related situation. Whenever possible, pull over and stop first.  

Pedestrians have the right ‑of ‑way in the cross walk. Please be courteous to the pedestrians and stop for them.

Remember to abide by the 5 mph speed limit and all stop signs on Lawrence property for everyone's safety.

D.O.T. winter safety reminder

There are certain parking lots for students and for faculty/staff. Please see the map of parking lots for details. If you are parking in the wrong lot or parked in a fire lane you can be ticketed and towed at owner's expense.

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5.1    Sexual Assault or Sexual Violence Policy Statement

When sexual assault or sexual violence, including acquaintance or date rape, occurs at Lawrence University, the standards of the university community as well as the criminal laws of the state of Wisconsin are violated. The university prohibits sexual assault by any member of the Lawrence community against any other, or against any visitor on property owned or rented by Lawrence University or in the setting of any program sponsored by Lawrence University. Sexual assault elsewhere may also violate the policy.

The university urges individuals who believe they have been victims or survivors of sexual assault to pursue criminal charges against the person or persons they believe responsible. Victims are also urged to make a formal complaint to the university. A criminal charge and an internal complaint can be pursued at the same time, although if a case of sexual assault becomes subject to criminal proceedings it may be necessary, in order to conform to the judicial protection of the rights of the accused, to suspend internal proceedings pending the conclusion of the criminal proceedings. Retaliation against an individual who brings a complaint, participates in an investigation, or pursues a criminal charge is unequivocally prohibited.

Further information is available in the Faculty Handbook, Student Handbook, Staff Employee Handbook, and on the Lawrence website (www.lawrence.edu).