[ Basic File Operations | Editing Functions | Basic Navigation | Formatting Text | Layout Functions | Tools | Tables | Working with Images | Drawing | Data Merge ]
Printer Friendly Version, note, legal size paper is necessary for printing.
| New Document |
|
Creates a new blank document |
| Open |
|
Opens an existing document |
| Close |
|
Closes an open document without quitting Word |
| Save |
|
Saves a document to the specified location. Save As saves the same document under a different name or location |
| Quit |
|
Closes all documents and exits Microsoft Word |
| Note: When closing or quitting, you will be prompted to save any unsaved documents. | ||
| Templates |
|
Displays templates from the Project Gallery. These are pre-designed layouts for common purposes. The Project Gallery also contains any documents you have opened recently.< |
| Cut |
|
Removes the selected text and places it in memory |
| Copy |
|
Copies the selected text to memory without removing it |
| Paste |
|
Inserts the previously cut or copied text |
| Select All |
|
Selects all text in a document or in a table cell |
| Undo |
|
Undoes the last operation performed This can be used multiple times to undo a series of operations. |
| Redo/Repeat |
|
Redo cancels the last undo operation. If undo has not been used, Redo becomes Repeat, which performs the last operation again. |
Most of your time in Word will be spent in the main document window. It is usually centered on the left side of the screen. This is where the document's contents are displayed.
Along the top and left edges of this window are two rulers, displaying the page margins, and indentation. The bottom edge of this window contains information about your current location within the document such as the page, selection, and line number, as well as the distance from the top edge of the current page.
 |
There are two other important screen locations in Word: the toolbars, located above the main window, and the panels, located on the right edge of the screen. By default, the Standard toolbar is visible, as is the Formatting Palette but you can remove or add toolbars or panels as needed using the View - Toolbars menu. |
Note: Toolbars and panels are not static locations. Their contents change depending on context. If you are typing text, they will behave normally. However, if you select an object ushc as an image or a table, additional toolbars will appear and the formatting palette will change to display controls relevant to your selection.
All formatting controls are found on the Formatting Palette. To display, click the formatting palette icon on the main toolbar.  Tip: If you don't want to use the formatting palette, you can close it and enable a more traditional formatting toolbar in View - Toolbars - Formatting. |
 |
|
|
Page layout options are found in the Format menu, and more commones can be found in the Formatting Palette.
| Text Alignment |
|
|
|||||||||
| Line Indentation |
|
Adjusts amount of indentation (first line) or hanging indentation (the rest of the lines) in a paragraph. | |||||||||
| Page Margins |
|
Sets the printable boundries of a document. Defaults are 1" top and bottom and 1.25" left and right. | |||||||||
| Vertical Alignment |
|
Sets the vertical alignment of each page. Possible values are: Top, Center, or Justified. | |||||||||
| Columns |
|
Splits the document into 2 or more vertical columns. | |||||||||
| Borders |
|
Places a customizable border around the selected paragraph, or the entire page. | |||||||||
| Header & Footer |
|
Displays the document's Header and Footer for editing. These fields appear at the respective beginning and the end of each page. They contain letterhead formatting, page numbering, and other repeated information. By default, they are hidden and blank. | |||||||||
Bulleted and Numbered Lists |
|
Changes selected text to a list or begins a list with auto-indentation and a bullet, number, or letter after every hard return. | |||||||||
Paper Size/Orientation |
|
Allows you to select the paper size, as well as the direction in which the document will be printed (i.e. portrait or landscape). Can also be used to scale the printed size of the document. | |||||||||
Text Wrapping |
|
Instructs text to go around the edges of an object such as an image or a table instead of displacing it. Wrapping styles include Square, Top and Bottom, and Behind or In Front of Text. You may also select which side of the object will be wrapped to, and how much space to leave between the text and the object. Text wrapping is a property applied to the object, not the text, so you need to select the object to apply a wrapping style. | |||||||||
Word's reference tools are available in the Tools menu and in the Toolbox icon. 
| Spelling and Grammar Check |
|
Checks the selected text or the entire document against the dictionary. It will display unknown words and the context in which they appear and offer corrective suggestions. The grammar check detects and corrects not only grammatical errors, but also typos such as double spaces and double capitals. |
 |
||
| Thesaurus |
|
Displays a list of synonyms for the selected word or phrase. |
| Dictionary |
|
Displays a definition for the selected word or phrase. |
| Language |
|
Labels selected text as a particular language. Designated languages will use appropriated spelling and grammar tools. |
| Word Count |
|
Shows a report totaling the number of pages, words, characters, paragraphs, and lines in a document. If text is selected, only the selection will be counted. |
| AutoCorrect |
|
AutoCorrect is a feature that makes corrections as you type, without the manual use of a correction tool. It is enabled by default, but you can disable certain types or all corrections or change the parameters by which it corrects. |
| Merge Documents |
|
Used to combine the contents of two versions of the same document. Merge will highlight all the changes in the current document as they appear in the document being merged and prompt the user to reject or accept each change using the Reviewing toolbar. |
Compatibility Report |
|
Checks the document for compatibility issues with other versions of Microsoft Word. Possible conflicts will be displayed with instructions for how to fix them. |
Envelopes |
|
Opens a wizard to assist in printing addresses on envelopes. |
AutoText |
|
Inserts commonly-used generated text and graphics such as calendars, dates, page numbers, names, etc. |
Tables are used to organize data into a logical and readable format. The ycan also be used to manipulate the layout of a document. A table is comprised of many cells which contain text, graphics, or numerical data. The cells are arranged into rows and columns.
Most table-related functions can be found in the Tables and Borders panel or in the Table tab of the Formatting Palette, both located in the main toolbar. 
To create a table, go to Table - Insert - Table or use the Table Button. 
| Once a table is created, it can be moved around using the crosshair in the upper-left corner, or resized with the box in the lower-right corner. These handles appear when the mouse moves over the table. The rows and columns can be resized by dragging the lines between them. |  |
To enter data in a a table, simply click in a cell and start typing. If the text becomes too large for the cell, the table will resize itself. Press Tab to move to the next cell, or Shift + Tab to move to the previous one.
| You can also have a single cell span the width or height of multiple surrounding cells. This can be achieved by dividing or merging existing cells. Select the cells to be split or joined, and select Table - Split Cells or Table - Merge Cells. |  |
To add or delete rows or columns, click in a cell to place the cursor, go to the Table menu and select Insert or Delete, then Rows or Columns.
Additional Table Commands
| Borders |
|
Manipulates the border around the selected cell(s) or the entire table. |
| Vertical Alignment |
|
Selects vertical text alignment within a cell. Possible values are: top, middle, or bottom. |
| Text Direction |
|
Changes the direction of the text within a cell. Possible values are:  |
| Sort |
|
Sorts the rows of a table in a particular order based on the selected column. Sorting can also be applied to lines or paragraphs. Note: Sorting via the Formatting or Table Palette assumes a category header row; that is to say, the first row of the table will not be included in the sort. |
| AutoSum |
|
Calculates the sum of the values in the adjoining row or column. Note: Prioritizes columns over rows. |
