Microsoft Word Mac (2001 & OSX)

[ How To's | Mail Merging |Selecting Text | Shortcut Keys ]

Printer Friendly Version, note, legal size paper is necessary for printing.

Task	Function
Auto Correct	Tools-Auto-Correct.
Bold	Format-Font, Font tab, from Font Style, Select Bold. Bold Icon. -B
Borders	Format-Borders & Shading, Border tab, Choose Border. Tables and Borders Icon.
Bullets & Numbering	Format-Bullets & Numbering, Choose Bulleted, Numbered or Outline Numbering tab. Bullets or Numbering Icon.
Cancel/Interrupt	Press the ESC key.
Center	Format-Paragraph-Indents & Spacing tab, Alignment-Center. Select text, click Center Text Icon.
Center Page	File-Page Setup, Margins, Layout tab, Vertical Alignment-Center.
Change Case	Select text, Format-Change Case, select options. Select text, SHIFT-F3.
Close File	File-Close. -W.
Columns	Format-Columns, select options. Columns Icon.
Copy (select text)	Edit-Copy. Copy Icon. -C.
Cut (move)	Edit-Cut. Cut Icon -X.
Date & Time	Insert-Date & Time, select format.
Decimal Tab	Format-Tabs, enter tab position and tab alignment. Click Set.
Delete Word	-Backspace key. Highlight word, then press Delete key.
Dot Leader	Format-Tab, enter tab position, tab alignment and desired leader, click Set, click OK.
Envelope	Tools-Envelopes.
Exit File	File-Close. -W.
Exit Word	File-Exit. -Q.
Find	Edit-Find, enter what to find, press OK. -F.
Find File	File-Open-Find File. Enter search text, location to search and press OK.
Flush Right	Format-Tabs, enter tab position, select right for alignment, click Set, click OK.
Font	Format-Font-Font tab, select font. Font box Icon.
Font Effects	Format-Font-Font tab, choose desired effects.
Font Size	Format-Font, Font tab, select size. Font size box on Formatting toolbar.
Footers	View-Headers and Footer, click Switch to Footer icon.
Go To	-G. Edit-Go To.
Grammar Check	Tool-Spelling & Grammar.
Graphics	Insert-Picture-From File. Insert-Object (for specific image).
Headers	View-Headers and Footers.
Help	Help. Help Icon.
Indent (double sided)	Format-Paragraph-Indent & Space tab, choose left and right indents.
Indent (first line)	Format-Paragraph-Indent & Space tab, select Special-First line.
Italics	Format-Font-Font tab, from Font Style, select Italics. Italics Icon. -I.
Justification	Format-Paragraph-Indent & Spacing tab, Alignment. Alignment Icon. -J.
Labels	Tools-Labels.
Line Spacing	Format-Paragraph-Indent & Spacing tab, line spacing.
Mail Merge	Tools-Data Merge Manager.
Margin Release	Format-Document-Margins tab.
Margins	Drag margin markers on the Ruler.
Margins (document)	File-Page Setup, Margins tab, enter margins, click OK.
Margins (paragraph)	Select paragraph. Format-Paragraph in Indentation section.
Mark Text	Select text, Insert-Bookmark.
New Document	File-New. New Icon. -N.
Number of Copies	File-Print-Copies.
Office Assistant	Help-Turn Assistant Off or On.
Open Document	File-Open. Open Icon. -O
Page Borders	Format-Borders & Shading-Border tab.
Page Break	Insert-Break-Page Break. -ENTER.
Page Numbering	Insert-Page Numbers.
Paper Size	File-Page Setup
Paragraph Spacing	Format-Paragraph-Indents and Spacing tab
Paste	Edit-Paste. Paste Icon. -V.
Picture	Insert-Picture. Choose type of file.
Print	File-Print. Print Icon. -P.
Print Preview	File-Print Preview. Print Preview Icon.
Repeat	Select text. Choose Edit-Repeat Typing or Repeat Paste.
Save	File-Save. Save Icon. -S.
Save All	File-Save All.
Save As	File-Save as.
Select All	Edit-Select All. -A
Select Paragraph	Double-click in the margin next to paragraph. Triple-click anywhere in the paragraph.
Select Printer	File-Print-Printer for laser printer. Click Printer Icon by clock for inkjet print.
Select Sentence	Holding the key, click anywhere in the sentence.
Select a Word	Double-click the word.
Show/Hide	Show/Hide Icon.
Small Caps	Format-font, Font tab, Small Caps. -Shift-K.
Sort	Table-Sort.
Special Characters	Insert-Symbol.
Spelling Characters	Spelling check Icon. Tools-Spelling and Grammar.
Style	Format-Style
Subscript	Format-Font, Font tab, Select Subscript. -=.
Superscript	Format-Font, Font tab, select Superscript. -SHIFT-=.
Symbols	Insert-Symbol, Symbols tab.
Tabs	Format-Tabs. Use ruler bar (View-Ruler).
Table of Contents	Insert-Index & Tables, Table of Contents tab, choose the form desired-click OK.
Tables	Table-Insert-Table. Table Icon.
Templates	File-Project Gallery, select category, click OK.
Thesaurus	Tools-Thesaurus.
Type over	Double-Click Overtype (OVR)- located at bottom of page toolbar.
Underline	Format-Font, Font tab, Underline. Underline Icon. -U.
Undo	Edit-Undo. Undo Icon. -Z.

Mail Merge with Existing Data Source

Task	Action
1. Launch the Merge process	From the menu bar, select Tools, Scroll to Data Merge Manager - Dialog box will appear.
2. Identify Document Type	Click Create under Main Document from list. Choose Letters.
3. Open Data Source	Under Get Data, choose Open Data Source. Choose File. Click Open.
4. Set up Main Document	Place the cursor in the document where merge data should appear. Under Merge Field, Drag and Drop fields into the Main Document.
Merge Document	Under Merge, select the Merge to New Document icon.

Selecting Text

Single-click	Select a line
-click	Selects a sentence
Double-click	Selects a word
Triple-click	Selects a paragraph

Shortcut Keys

-A	Select All
-B	Bold
-C	Copy
-D	Font Dialogue Box
-E	Center Justify
-F	Find
-G	Go To
-H	Replace
-I	Italics
-J	Full Justify
-K	Insert Hyperlink
-L	Left Justify
-M	Insert Left Indent
-N	New Document
-O	Open Document
-P	Print
-Q	File Quit
-R	Right Justify
-S	Save
-U	Underline
-V	Paste
-W	Close Document
-X	Cut
-Y	Repeat last action
-Z	Undo