Microsoft Word 2003

Requires Adobe Acrobat Reader

Note: This document requires legal size paper to print.

How To's (an alphabetical listing of tasks)

Task	Function
Auto Correct	Tools-AutoCorrect Options
Bold	Format - Font, select Font tab, from Font Style choose Bold Bold Icon Ctrl + B
Borders	Format - Borders & Shading, select Border tab, choose border style, click OK View - Toolbars - Tables and Borders
Bullets & Numbering	Format-Bullets & Numbering, select Bulleted or Numbered or Outline Numbering tab Bullets or Numbering Icon
Cancel/Interrupt	Press ESC
Center	Format - Paragraph, select Indents & Spacing tab, Alignment - Center Select text, click Center Icon
Center Page	File - Page Setup, select Layout tab, Vertical Alignment - Center
Change Case	Select text, choose Format - Change Case, select options Select text, Shift + F3
Close File	File - Close Ctrl + W
Columns	Format - Columns, select options Columns icon
Copy (select text)	Edit - Copy Copy Icon Ctrl + C
Cut (move)	Edit - Cut Cut icon Ctrl + X
Date & Time	Insert - Date & Time, select format
Decimal Tab	Format - Tabs, enter tab position, tab alignment, click Set
Delete Word	Ctrl + Backspace key Ctrl + Delete key
Dot Leader	Select Format - Tabs, enter tab position, enter tab alignment, enter desired leader, click Set, click OK
Email from Word	E-mail client must be running. Go to File - Send To-Mail Recipient (as Attachment). A new message window from the e-mail client will appear. Enter the recipient’s e-mail address(s) and click Send.
Envelope	Tools - Letters and Mailings - Envelope & Labels, select the Envelope tab, enter delivery and return address, click Print
Exit File	File - Close
Find	Edit - Find, enter what to find, press OK Ctrl + F
Flush Right	Format - Tabs, enter tab position, select right for alignment, click Set, click OK
Font	Format - Font, select Font tab, select font Font box icon
Font-Effects	Format - Font, select Font tab, choose desired effects
Font Size	Format - Font, select Font tab, select size Font size box on Formatting toolbar
Footers	View - Header and Footer, click the Switch between Header and Footer icon from the Header and Footer toolbar
Go To	Ctrl + G Edit - Go To
Grammar Check	Tools - Spelling & Grammar
Graphics	Insert - Picture - From File Insert - Object (for specific image)
Headers	View - Headers and Footers
Help	Help Help Icon
Indent (double sided)	Format - Paragraph, select Indent & Space tab, choose left and right indents
Italics	Format - Font, select Font tab, from Font Style, select Italics Italics Icon Ctrl + I
Labels	Tools - Letters and Mailings - Envelopes & Labels, select Label tab, select new document button, enter label information, press Print icon
Line Spacing	Format - Paragraph, select Indent & Spacing tab, line spacing. Line Spacing Icon
Mail Merge	Tools - Letters and Mailings - Mail Merge Wizard
Margin Release	File - Page Setup, select Margin tab
Margins	Drag margin markers on the Ruler
Margins (Document)	File - Page Setup, select Margins tab, enter margins, click OK
Margins (paragraph)	Select paragraph, File - Page Setup, select Margins tab, enter margins, click OK
Mark Text	Select text, Insert - Bookmark
New Document	File - New New Icon Ctrl + N
Number of Copies	File - Print-Copies
Office Assistant (hide)	Right-click on Wizard, choose Hide
Open Document	File - Open Open Icon Ctrl + O
Page Borders	Format - Borders & Shading, select Borders tab
Page Break	Insert-Break, select Page Break Ctrl + Enter
Page Numbering	Insert - Page Numbers
Page Size	File - Page Setup, select Paper tab
Paragraph Spacing	Format - Paragraph
Paste	Edit - Paste Paste Icon Ctrl + V
Personalized Menus	To display full menus rather than recently used menus, choose Tools - Customize, select Option tab Check 'Always show full menus’.
Personalized Toolbars	To show toolbars separately, choose Tools - Customize, select Options tab. Check the ‘Show the Standard and Formatting toolbars on two row’.
Picture	Insert - Picture
Print	File - Print Print Icon Ctrl + P
Print Preview	File - Print Preview Print Preview Icon
Repeat	Edit - Repeat Typing or Repeat Paste
Save	File - Save Save Icon Ctrl + S
Save As	File - Save As
Select All	Edit - Select All Ctrl + A
Select Paragraph	Double-click in the selection bar next to paragraph Triple-click anywhere in the paragraph
Select Printer	File - Print, select printer from drop down list
Select Sentence	Holding the Ctrl key, click anywhere in the sentence
Select a Word	Double-click the Word
Show/Hide Paragraph Marks	Show/Hide icon Tools - Options, select View tab. select Formatting Marks - Paragraph Marks
Small Caps	Format - Font, select Font tab, Small Caps Ctrl + Shift + K
Sort	Table - Sort
Special Characters	Insert - Symbol, select Special Characters tab
Spell Check	Spelling and Grammar icon Tools - Spelling and Grammar
Style	Format - Style and Formatting Style box on Formatting toolbar
Subscript	Format - Font, select Font tab, Subscript Ctrl + =
Superscript	Format - Font, select Font tab, Superscript Ctrl + Shift + =
Symbols	Insert - Symbol, select Symbols tab
Tabs Set	Format - Tabs Ruler toolbar (View-Ruler)
Table of Contents	Insert - Reference - Index & Tables, select Table of Contents tab, choose the form desired, click OK
Tables	Table - Insert - Table Table Icon
Templates	File - New, select template, click OK
Thesaurus	Tools - Language-Thesaurus Shift + F7
Typeover	Insert Key
Underline	Format - Font, select Font tab, Underline Underline Icon Ctrl + U
Undo	Edit - Undo Undo Icon Ctrl + Z

Mail Merging with an Existing Data Source

Task	Action
Show mail merge toolbar	From the menu bar, select View - Toolbars - Mail Merge Results. The Mail Merge toolbar appears.
Identify document type	Click the Main Document Setup icon. From the list, select Letters.
Open Data Source	Click the Open Data Source icon. Navigate to the date file and open it. If a Data Link Properties window opens, click Cancel. If a ODBC Excel Driver Login Failed window opens, click Cancel. At the Excel sleect table prompt, press OK.
Set up Main Document	Place the cursor in the document where merge data should appear. From the Merge toolbar, click the Insert Word Field icon. Note: If the icon is not on toolbar it must be added. Choose Tools - Customize, select the Command tab. Select Mail Merge from the Category list. Select Insert Merge Field from the right side and drag to Mail Merge toolbar.
Merge Document	Select the Merge to New Document Icon from the Merge toolbar. At the Merge Records prompt, click OK to merge all records.

Shortcut Keys

SHORTCUT KEYS
Ctrl + A	Select All
Ctrl + B	Bold
Ctrl + C	Copy
Ctrl + D	Font Dialog Box
Ctrl + E	Center Justify
Ctrl + F	Find
Ctrl + G	Go To
Ctrl + H	Replace
Ctrl + I	Italics
Ctrl + J	Full Justify
Ctrl + K	Insert Hyperlink
Ctrl + L	Left Justify
Ctrl + M	Insert Left indent
Ctrl + N	New Document
Ctrl + O	Open Document
Ctrl + P	Print
Ctrl + Q	Remove Paragraph Formatting
Ctrl + R	Right Justify
Ctrl + S	Save
Ctrl + U	Underline
Ctrl + V	Paste
Ctrl + W	Close Document
Ctrl + X	Cut
Ctrl + Y	Repeat Last Action
Ctrl + Z	Undo
SELECTING TEXT
Drag over Text	Selects all text the mouse pointer is dragged over
Single-Click	Selects a line
Ctrl + Click	Selects a sentence
Double-Click	Selects a word
Triple-Click	Selects a paragraph

Working with PDFs

To save a word document as a PDF:

Method 1

Choose Adobe PDF - Convert to Adobe PDF.
Word will ask you where to save the file. Choose a location and click OK.
The conversion process will begin, when it is complete, the new file will be opened in Acrobat Reader for review.

Method 2

Choose File - Print.
From the printer list select Adobe PDF.
Click OK.
Choose a location in which to save the file and click OK.
The document will convert and display for preview in Acrobat Reader.

Research Task Pane

The new Research task pane offers a wide variety of reference information and expanded resources if you have an Internet connection. You can conduct research on topics using an encyclopedia, Web search, or by accessing third-party content.

Choose Tools - Research.
Enter topics to search for.
Click the green arrow on the right side of the pane to start the search.