Microsoft PowerPoint-XP

How To's | Shortcut Keys | Selecting Text | Working with the Slide Master

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Presenting with PowerPoint: 10 dos and don'ts | Create a custom PowerPoint template based on an existing template | Using the Slide Show View button

Animation	Slide Show-Custom Animation
Arrange Windows	Windows-Arrange All
AutoCorrect	Tools-AutoCorrect Options
Background	Format-Background
Black and White	Grayscale Preview icon View-Color/Grayscale-Pure Black and White
Bold	Bold icon Ctrl+B Format-Font, choose Bold from the Style box
Bullets	Bullet icon Format-Bullets and Numbering
Cancel/Interrupt	Esc (escape) key
Center	Center Text icon Format-Alignment-Center
Change Case	(select text) SHIFT+F3 Format-Change Case
Chart	Chart icon Insert-Chart
Clip Art	Clip Art icon Insert-Picture-Clip Art
Close File	Crtl+W File-Close
Comment (insert)	Insert-Comment
Comment (view)	Rest pointer on comment box.
Copy	Copy icon Ctrl+C Edit-Copy
Create Folder	File-Save As, select correct level, click the New Folder icon, type name of the new folder and click OK.
Cut	Cut icon Ctrl+X Edit-Cut
Date and Time	Insert-Date and Time
Delete Character	Backspace key
Delete File	File-Open, select file, then click the Delete icon.
Delete a Word	Ctrl-Backspace key
Document Information	File-Properties, select the Statistics tab.
Document Summary	File-Properties, select the Summary tab.
Exit File	File-Exit
Find	Ctrl-F Edit-Find
Find File	File-Open, click on the Tools menu icon, select Search.
Font	Font icon Format-Font
Font Effects	Format-Font, choose from the Effects options.
Font (replace)	Format-Replace Fonts
Font Size	Font Size icon Fort Size menu Format-Font, choose from the Size options.
Graphics	Insert-Pictures, select from the listed options. Insert-Objects
Headers and Footers	View-Header and Footer
Help	Help icon Help-Microsoft PowerPoint Help F1
Hide Slide	Slide Show-Hide Slide
Italics	Italics icon Ctrl-I Format-Font, choose Italics from the Font Style
Justification	Justy icon Format-Alignment-Justify
Paragraph Spacing	Increase Paragrpah Spacing icon Decrease Paragraph Spacing icon Format-Line Spacing
macro (edit)	Alt-F8 Tools-Marco-Macros, click the Edit button.
Macro (record)	Tools-Macro-Record New Macro.
Macro (run)	Tools-Macro-Macros, select the macro and click the Run button.
Master Handout	View-Master-Handout Master
Master Notes	View-Master-Handout Master
Master Slide	View-View-Master-Slide Master
Minutes	Tools-Meeting Minder
New Presentation	New icon Ctrl-N File-New
New Slide	New Slide icon Insert-New Slide Ctrl+M
Notes	View-Notes Page
Number of Copies	File-Print, enter the desired number in the Number of Copies area.
Object	Insert-Object
Open Document	Open icon Ctrl-O File-Open
Outline	Outline View icon
Paper Size	File-Page Setup, choose your selected size from the Slide Sized For: area, or enter the desired height and width.
Paste	Paste icon Ctrl-V Edit Paste
Presentation	Slide Show Presentation icon Slide Show-View Show F5
Print	Print icon Ctrl+P File-Print
Replace	Ctrl+H File-Replace
Save	Save icon Ctrl-S File-Save
Save As	File-Save As
Select All	Ctrl+A Edit-Select All
Selecter Printer	File-Print, select the desire printer from the drop- down menu.
Select Line	Hold down the Ctrl key and click on the line
Select Word	Double-Click the word
Slide (duplicate)	Insert-Duplicate Slide
Slide Layout	Format-Slide Layout
Slide Numbering	Insert-Slide Number
Slide Sorter	Slide Sorter icon View-Slide Sorter
Sounds	Insert-Movies and Sound Slide Show-Custom Animation, choose effect from the Add Effects area.Effect is added to the Animation panel. Rick click on effect, select Effect Options, Select sound from the Sound drop down list.
Spelling	Spelling icon Tools-Spelling F7
Spreadshhet (new)	Insert-Object, select Create New the Microsoft Excel Chart or Microsoft Excel Workbook; click Ok. Insert-Worksheet
Spreadshhet (import)	Insert-Object, select Create from File, then browse to find the desired file.
New Paragraph	Enter key.
Subscript	Format-Font, select Subscript from the Effects area Ctrl+=
Superscript	Format-Font, select Superscript from the Effects area Ctrl+Shift+=
Symbol	Insert-Symbol
Tables (import)	Insert-Table
Templates	File-New, click on the From Design Tamplates on the right side of screen.
Timing	Slide Show-Rehearse Timings
Transitions	Slide Show-Slide Transition
Underline	Underline icon Ctrl-U Format-Font, select Underline from the Effects area.
Undo	Undo icon Ctrl-Z Edit-Undo
Zoom	View-Zoom

Shortcut Keys

Ctrl+A	Select All
Ctrl+B	Bold
Ctrl+C	Copy
Ctrl+E	Center Justify
Ctrl+F	Find
Ctrl+G	Go To
Ctrl+H	Replace
Ctrl+I	Italics
Ctrl+J	Full Justify
Ctrl+K	Insert Hyperlink
Ctrl+L	Left Justify

Selecting Text

Drag Over Text	Selects all text the mouse pointer is dragged over
Double-Click	Selects a word
Crtl-Click	Selects a line

Suppress the Slide Master's background graphics on one slide

Adding a graphic to a Slide Master is the easiest way to display the graphic on all of the slides in your presentation. But sometimes you create a slide that looks better without the graphic. Since the graphic is part of the Slide Master itself, you can't select it while in Slide view. Fortunately, to get rid of the graphic you don't need to eliminate it from the Slide Master (which would mean that you'd have to insert it onto every other slide, one at a time). Instead, try the following:

From Slide view navigate to the slide that you don't want the graphic on.
Choose Format-Background to open the Background dialog box.
Select the Omit Background Graphics From Master check box.
Next, click Apply so the graphic is only omitted from the slide that you're currently on. All of the other slides still display the graphic, but now you have one slide that benefits from the versatility built into the Slide Master feature.

Create a custom PowerPoint template based on an existing template

If you're tried of the same old templates, use the Slide Master to create new templates from existing ones. In Slide Master view, you can select individual elements that make up each template and move, rotate, recolor, or resize them to create a new template. You can also duplicate the individual parts of a template to create unique-looking templates.

Open the Slide Master from View-Master-Slide Master. As an example of what you can
do, you can resize the graphic of notebook paper in the Notebook design template, duplicate it, and create the look of an open book. To do this, apply the Notebook design template to a blank presentation. Then, display the Slide Master. Resize the notebook page graphic so it uses half of the slide. Next, select the graphic and press Ctrl-D to add a second notebook page to your template. Then, position the first notebook page on the left half of your new template and the other notebook page on the right half to create two columns (or an open book). You can delete the spiral binding graphic too. With access to all of the existing templates and a little creativity, the possibilities are endless.

Using the Slide Show view button for more than just launching your presentation

To view your show you can either choose View-Slide Show or click the Slide Show View button (located by default near the bottom right corner of your screen). Additionally, you can simply press F5. So, how valuable is that Slide Show button anyway? See below for all the options.

Clicking Slide Show View button allows you to view your presentation starting from
the active slide (rather than from the first slide in the presentation).
To see a miniature preview of your slide show without leaving the PowerPoint workspace, hold down Ctrl and click the Slide Show View button.
If you want to preview your slide show in a Web browser, hold down Alt as you click the Slide Show View button.
And if you want to quickly launch the Set Up Show dialog box so that you can adjust settings such as pen color, timings, the precise slides you want viewed, the show type (such as Kiosk), or even access the Projector Wizard, hold down Shift as you click the Slide Show View button.