Voyager for Faculty

Frequently Asked Questions

I'm using Netscape 4.74 and Voyager doesn't seem to behave correctly. What's wrong?

How do I view my schedule of classes?

On the block schedule, why are some classes not displayed on the day-time grid?

Why do cross-listed courses sometimes appear as schedule conflicts?

Why do laboratory courses sometimes appear as schedule conflict?

How do I get a class list or waiting list for a class I am teaching?

How do I get a comprehensive class list for a course that is cross-listed in another department?

How do I get a class list or waiting list for a class I am not teaching?

How do I export a class list or waiting list to Excel?

How do I view a list of my advisees?

How do I print the advisee list?

How do I see the class schedule for a student?

How do I view an advisee's academic record?

What's a "wildcard" and how do I use it?

What if I still have questions after reading this document?

I'm using Netscape 4.74 and Voyager doesn't seem to behave correctly. What's wrong?

Unfortunately, not all features of Voyager are accessible from browsers other than Internet Explorer. Users of Lawrence Voyager are thus strongly encouraged to connect to Voyager via Internet Explorer.

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How do I view my schedule of classes?

Choose 'Faculty Services' from the main Menu.
Choose 'Select Term' from the Faculty Services menu.

Choose the appropriate term from the pick list and click on the 'Submit' button.

N.B. Because changes are often made to academic records after a term closes, Voyager's display of information from past terms may not be complete or correct and should be used with caution.

Choose 'Select CRN' from the Faculty Services menu.

Choose the appropriate class from the CRN pick list and click on the 'Submit' button.

Choose 'Faculty Block Schedule' for the selected term from the Faculty Services menu.

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On the block schedule, why are some classes not displayed on the day-time grid?

Sometimes classes you are scheduled to teach will not appear in their appropriate place on the day-time grid. There are two reasons for this behavior:

No time has been assigned for the class, as with tutorials, independent studies, and private lessons.
Two or more classes you teach are scheduled to meet at the same time. Laboratory classes may appear in this way before the course-change period has ended, and cross-listed courses may appear in this way after the course-change period has ended.

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Why do cross-listed courses sometimes appear as schedule conflicts?

Until the course-change deadline for a term has passed, all students in cross-listed courses are registered for the parent course, and the instructor's schedule will be generated correctly. After that deadline, the registrar's office reassigns students to the CRN for which they wish to receive credit. Because all those sections meet at the same time and have the same instructor, the schedule generator detects a schedule conflict and will place all but one of the sections outside the day-time schedule grid.

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Why do laboratory courses sometimes appear as schedule conflicts?

Until the course-change deadline for a term has passed, multiple CRNs will exist for laboratory courses having more then one lab section. Students register for the class based on the scheduling of the lab section. The existence of multiple sections creates an apparent schedule conflict, so some sections will be placed outside of the grid. After the course-change period has ended, the two sections are consolidated into a third; from this point forward, the apparent schedule conflict will no longer exist.

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How do I get a class list or waiting list for a class I am teaching?

Choose 'Faculty Services' from the main menu.
Choose 'Select Term' from the Faculty Services menu.

Choose the appropriate term from the pick list and click on the 'Submit' button.

N.B. Because changes are often made to academic records after a term closes, Voyager's display of information from past terms may not be complete or correct and should be used with caution.

Choose 'Select CRN' from the Faculty Services menu.

Choose the appropriate class from the CRN pick list and click on the 'Submit' button.

Choose 'Class and Waiting Lists' for the selected term and CRN from the Faculty Services menu.

Choose 'Class List - CL' or 'Wait List - WL' from the pick list and click on the 'Submit' button.

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How do I get a comprehensive class list for a course that is cross-listed in another department?

Before the course-change deadline for a term, you can get a complete class list by following the steps under "How do I get a class list or waiting list for a class I am teaching?"
After the course-change deadline, the records of students who request the course be listed under the alternate subject and number will be adjusted. At that point, to retrieve a complete list of students in the class, it will be necessary to generate a class list for each subject-number combination.

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How do I get a class list or waiting list for a class I am not teaching?

Choose 'Faculty Services' from the main Menu.
Choose 'Select Term' from the Faculty Services menu.

Choose the appropriate term from the pick list and click on the 'Submit' button.

N.B. Because changes are often made to academic records after a term closes, Voyager's display of information from past terms may not be complete or correct and should be used with caution.

Choose 'Select CRN' from the Faculty Services menu.

a. Click on "Enter Section Identifier (CRN) Directly" at the bottom of the screen.

b. Enter the CRN into the field labeled CRN and click on the 'Submit' button.

c. Choose 'Class List - CL' or 'Wait List - WL' from the pick list and click on the 'Submit' button.

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How do I export a class list or waiting list to Excel?

Follow the steps to view the appropriate class list or waiting list.
When the list appears, click on "Export Class List to Excel" or "Export Waiting List to Excel" at the bottom of the screen. There will be a pause of five seconds or so.
When the "File Download" dialog appears…

…click on the 'Open' button. There will be a pause of ten seconds or so.

When the "Open With" dialog Box appears…

…scroll down until you see 'Microsoft Excel for Windows' (on a Windows machine) or 'Microsoft Excel for Macintosh' (on a Mac), click once on that row, and then click the 'OK' button.

Excel will launch, and then it will display your downloaded class list file.
To save the file for future reference, select 'Save As…' from the Excel File menu, choose a folder in which to store the file, enter a name for the file, and save.

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How do I view a list of my advisees?

Choose 'Faculty Services' from the main Menu.
Choose 'Select Term' from the Faculty Services menu.

Choose the appropriate term from the pick list and click on the 'Submit' button.

N.B. Because changes are often made to academic records after a term closes, Voyager's display of information from past terms may not be complete or correct and should be used with caution.

Choose 'Advisee List' for the selected term. It will take five to ten seconds to generate the list.

To view a student's schedule, click in the "Schedule" column. To view his or her academic record, click in the "Transcript" column. Students' degree summary and academic record notations may be reviewed similarly.
See "How do I print the advisee list?" for suggestions on printing.

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How do I print the advisee list?

Because of the number of columns in the advisee list, the rightmost columns will not print in portrait format. It will be necessary to change page setup on your browser to landscape format, and it may be necessary to select a smaller font size in order to print the full width of the screen on a page. Here's how to do it in Internet Explorer. (If you are using a different browser, the process will be similar but probably not identical.)

Follow the steps under "How do I get a list of my advisees?"
From your browser's File menu, select Print Preview. Determine whether the displayed page will print properly. Click on the Close button.
If the print format is acceptable, go to step 9; otherwise…
Select Page Setup from your browser's File menu.
In the Orientation area of the Page Setup dialog, click on the 'Landscape' radio button and click on 'OK'.
Select Print Preview again to determine whether all columns will print, and then click on the 'Close' button.
If necessary, select Text Size from your browser's View menu; make the text size one step smaller.
Select Print Preview again to determine whether all columns will print. If not, reduce the text size still more.
Select Print from your browser's File Menu, or click on the printer button on your browser's button bar.

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How do I see the class schedule for a student?

N.B. You may only view a student's class schedule if you are assigned as an advisor for that student in the current term.

Choose 'Faculty Services' from the main Menu.
Choose 'Select Term' from the Faculty Services menu.

Choose the appropriate term from the pick list and click on the 'Submit' button.

N.B. Because changes are often made to academic records after a term closes, Voyager's display of information from past terms may not be complete or correct and should be used with caution.

Choose 'Student Information Menu' from the Faculty Services Menu.
Choose 'Select Student' from the Student Information Menu.

Enter the student's Lawrence ID or network username (all uppercase) if you know it in the Student ID field.
Otherwise, enter the student's last name and first name in the appropriate fields, and click the Students radio button. You may use "wildcards" in the search if you wish.
Click on the 'Submit' button.
From the Student or Advisee pick list, select the row for the correct student and click on the 'Submit' button.

Select View Student Schedule for the Selected Term from the Student Information Menu.

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How do I view an advisee's academic record?

Choose 'Faculty Services' from the main Menu.
Choose 'Select Term' from the Faculty Services menu.

Choose the appropriate term from the pick list and click on the 'Submit' button.

N.B. Because changes are often made to academic records after a term closes, Voyager's display of information from past terms may not be complete or correct and should be used with caution.

Choose 'Student Information Menu' from the Faculty Services Menu.
Choose 'Select Student' from the Student Information Menu.

Enter the student's Lawrence ID or network username (all uppercase) if you know it in the Student ID field.
Otherwise, enter the student's last name and first name in the appropriate fields, and click the Students radio button. You may use "wildcards" in the search if you wish.
Click on the 'Submit' button.
From the Student or Advisee pick list, select the row for the correct student and click on the 'Submit' button.

Choose 'View Academic Record' from the Student Information Menu.

Click next to Term or Subject under Sort By and then click on the 'Submit' button.

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What's a "wildcard" and how do I use it?

A "wildcard" is a character with special meaning in a search. Like its namesake in cards, it can be substituted for another character. Voyager's wildcard character is the percent sign - %. If it is used in a search, it will match zero or more of any character or number.

Wildcards are useful when you are not sure of the spelling of a name or if you want to minimize typing.

Example 1: You want to find a student whose last name is either "Larson" or "Larsen," but you are not sure of the spelling. In the last-name search field, enter 'Lars%n'. The search will locate every record where the last name starts with "Lars" and ends with "n," including both "Larsen" and "Larson."

Example 2: You want to find a student whose last name is "Smith" and whose first name is either "Anne" or "Ann." In the last-name field, enter 'Smith'. In the first-name field enter 'Ann%'. The search will locate every record where the last name is "Smith" and the first name starts "Ann." Note that "Ann%" will match not only "Ann" and "Anne," but also "Annabelle," "Anna Maria," and similar patterns.

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What if I still have questions after reading this document?

· Answers to many general questions about Voyager are found in the main Voyager help document

· For assistance with logging in to Voyager, including problems with forgotten, mislaid, or expired PINs, please contact the computer services help desk at ext. 6570.

· If you have questions about the information displayed, please contact the office responsible for that information as follows:

Regarding	Contact	Phone
Classes or students	Registrar's office	Ext. 6578.
Your name, address, phone number, e-mail address, or emergency contacts	Human Resources	Ext. 6541

· For assistance in using Voyager, including how to find the information you're looking for and how to work with Voyager menus and procedures, please contact one of the following:

Geoff Gajewski ext. 6530

Steve Hirby ext. 6514

Jerry Seaman ext. 7360

Jeff Stannard ext. 6614